2012 Preferred Sponsorship Package WE WOULD LIKE TO THANK OUR 2011 SPONSORS GOLD LEVEL DIAMOND LEVEL SILVER LEVEL PLATINUM LEVEL BRONZE LEVEL STREET LAW SPONSOR BOARD MEMBER RETREAT SPONSOR Information to follow: Introduction Platinum sponsorship Information Leadership Silver Sponsorship information Sponsorship guidelines bronze sponsorship information Diamond sponsorship Information Board Member Retreat sponsorship information
INTRODUCTION The Board of Directors of the Association of Corporate Counsel Central Florida Chapter (ACC-Central Florida) is pleased to invite you to participate in their 2012 Preferred Sponsorship Program. ACC Central Florida is the preeminent bar association for in-house counsel in Central Florida, with members from leading corporations and private sector organizations throughout the Central Florida area including Lake, Seminole, Orange, Osceola, Volusia, Brevard and Indian River counties. ACC Central Florida is focused on meeting the professional needs of its growing membership, comprised of approximately 200 members, and is proud to be the premier provider of continuing legal education, networking opportunities, and community service projects for the in-house community. Becoming a Sponsor for the ACC Central Florida Chapter provides you the unique opportunity, offered to only to a select few, to present and network with our members. The ACC Central Florida Sponsorship Program s primary goal is to provide ways for your organization to effectively partner with ACC Central Florida in supporting our many programs, events and initiatives. Our continuing success in serving our members is due largely to our Sponsors. For those of you that have sponsored in previous years, please accept our sincerest thanks your support and involvement has enabled us to make great strides toward meeting the needs of our members. For those of you that will be new to ACC Central Florida, we look forward to your innovative ideas and support in 2012. To be considered for 2012 Sponsorship, please complete and return the Sponsorship Pledge Form (located on the last page) to confirm your desire to work with and pledge support for the ACC Central Florida Chapter, by close of business on Friday, December 16, 2011. Please respond as soon as possible, as sponsorship availability is limited. If you have any questions, please contact Marshall Schirtzer, ACC Central Florida Chapter Administrator, at acc-cfl@acc.com or 321-277-8530
ACC Central Florida Board Members: Jae Im Senior Counsel Wyndham Worldwide Corporation ACC-CFL President Steve Kaplan SVP and General Counsel Connextions, Inc. ACC-CFL Vice President Wendy Friedberg Chief Legal Officer Travel Holdings, Inc. ACC-CFL Secretary David Bolton Associate General Counsel United Space Alliance, LLC ACC-CFL Treasurer Tom Jones Attorney Patti Leonard Director The Walt Disney Company Kelly Lodde Senior Counsel and Vice President Hilton Grand Vacations Company Dawn Rodda Associate Counsel Darden Restaurants, Inc. Chapter Administrator: Marshall Schirtzer acc-cfl@acc.com 321-277-8530
SPONSORSHIP GUIDELINES 1. Sponsorship. Any law firm or vendor may apply to the ACC-CFL to serve as a sponsor for ACC-CFL programs; provided that the sponsorship is approved by the Chapter Board and/or President. (a) Preferred Sponsorships. A limited number of these sponsorships shall be available to law firms or vendors on an annual basis. Information about sponsorship opportunity levels and fees can be found in the ACC-CFL Sponsorship Package. All sponsorship fees are due upon receipt of invoice. Each Preferred Sponsor shall be entitled to sponsor a program or social networking event for all ACC-CFL members at the sponsor s expense during that calendar year on a preferred basis. All program specifics will be worked out with the ACC- CFL Chapter Administrator or Chapter Program Coordinator. (b) CLE Program/Event Sponsors. Subject to availability of dates for programs, the ACC-CFL Chapter President and/or Board of Directors must approve individual program sponsors in advance. Unless otherwise agreed, such sponsors will be responsible for all expenses associated with a program. Payment, sponsorship fee (if applicable) and logistical arrangements for each sponsorship must be made with, and be approved by, the ACC-CFL Chapter Administrator or Chapter Program Coordinator. 2. Topic and Scheduling of the Program or Event. With exception of social networking events, all programs will be scheduled on the third Thursday of every month. The topic and scheduling of a program will be coordinated with the ACC-CFL Chapter Administrator or Chapter Program Coordinator. The topics, speakers, dates and locations of all Chapter Programs/Events shall be determined and/or changed at the sole discretion of ACC-CFL, however reasonable notice shall be given and ACC-CFL will always attempt to work with each sponsor on these issues should the need arise. When a sponsor has expert substantive knowledge of a program topic, the sponsor may act as a speaker or panelist on a program with the consent of the ACC-CFL Chapter Administrator or Chapter Program Coordinator. ACC-CFL s goal is to have at least one or two members from ACC-CFL as a speaker or panelist, unless otherwise agreed to in advance in exceptional circumstances. The topic(s) shall be addressed from the perspective of in-house counsel. The presentation should contain useful, substantive, and relevant information for the meeting attendees. The
speakers should give substantive handouts (printed, flash drive or CD) related to the topic. ACC-CFL Chapter Administrator or Chapter Program Coordinator should receive for review the written materials at least two weeks in advance of the Program or Event. Speakers shall commit to following the proposed agenda, including time limitations. The focus of the programs should be on practical applications rather than theory. The Program/Event Sponsor shall abide by the following time line in order to ensure a successful program: (a) Coordinate the date for the program with the ACC-CFL Chapter Administrator within three 3 weeks following sponsorship commitment; (b) Provide Program/Event topic to ACC-CFL Chapter Administrator as soon as possible after committing to sponsorship to ensure reservation of topic, but no later than eight 8 weeks prior to program date; and (c) Provide ACC-CFL approved final copy of electronic Invitation containing all relevant data (topic, date and time, location and logos) relating to the Program/Event to ACC- CFL Chapter Administrator six (6) weeks prior to Program/Event date 3. Facility and Food/Drinks. The Sponsor shall be responsible for both arranging an appropriate centrally located facility approved by ACC-CFL and making payments directly to the vendor. Each sponsored Program/Event should include a free breakfast/lunch and/or hors d oeuvres and drinks. The sponsor is responsible for arranging and paying the vendor directly for food and drinks. Any expenses incurred by the Sponsor shall be the Sponsor s sole responsibility. 4. Sponsor Announcements/Invitations. Programs/Events are co-sponsored with ACC- CFL, and the ACC-CFL logo shall be included in all invitations, announcements and advertising of the Program/Event. Placement and size of logos must be approved by the Chapter Administrator prior to distribution. The Sponsor will be mentioned in all ACC- CFL materials announcing the Program/Event, and the Sponsor s logo may be included in the meeting announcement if received sufficiently in advance by the ACC-CFL Chapter Administrator. The Sponsor may send the meeting announcement to the Sponsor s corporate in-house clients at the Sponsor s sole cost and expense. The Sponsor is required to prepare and issue at least one press release regarding the event, which content and distribution list must be pre-approved by the ACC-CFL. The Sponsor may also advertise the event at the Sponsor s sole cost and expense, provided that ACC- CFL first approves any advertisements. ACC-CFL shall retain ownership and control over its proprietary data, including its membership list and ACC-CFL logo. Sponsor shall not use the membership list except to the extent necessary to fulfill its agreement to publicize the Sponsor s Program/Event. Access to mailing labels, to be used for the sole purpose of publicizing a Program/Event, must be coordinated with the ACC-CFL Chapter Administrator.
5. RSVP and Fee. RSVPs and attendee lists must be coordinated with the ACC-CFL Chapter Administrator. 6. Sponsor Attendance. A reasonable number of representatives of the Sponsor may attend the Program/Event. The number of representatives that can attend a Program/Event is predetermined by level of sponsorship in the Preferred Sponsorship Package, unless otherwise coordinated with the ACC-CFL Chapter Administrator. 7. ACC-CFL Literature. At the program, the ACC-CFL Chapter may provide literature and other available materials about the ACC, including the Chapter Calendar and ACC applications. 8. Sponsor/Speaker Marketing. Sponsor shall not market any other firm/company event unrelated to the ACC in any advertising or materials provided to ACC-CFL Members. Sponsor s knowledge of the subject should sell itself, rather than aggressive promotion of the firm/company's services. Speakers shall not market their services or organizations in connection with the presentation, except as specifically agreed to in advance with ACC-CFL. The sponsor may place promotional materials and business cards on the registration table. The sponsor may announce a give-away or leave giveaway items at the tables at the sponsor s option. Any additional speaker or sponsor information shall be reviewed and approved by the ACC-CFL. 9. Evaluation Form and Continuing Legal Education (CLE). The Sponsor shall arrange for Florida Continuing Legal Education ( CLE ) Credit prior to the Program/Event, with an emphasis on.5 to 1 hours of Ethics credit. The ACC-CFL Chapter Administrator may request for the Sponsor to apply for and arrange for CLE credit for one additional state. The Sponsor shall also investigate CLE credit for other states. As a provider of CLE credit, the Sponsor should distribute and collect evaluation forms from all program attendees. Evaluation forms need to be reviewed and pre-approved by ACC-CFL Chapter Administrator. The sponsor shall arrange for credit in foreign jurisdictions at sponsor s own choosing, however, such efforts are very helpful to ACC-CFL members and will enhance the sponsor s perception amongst ACC-CFL membership. 10. Exceptions to Guidelines. The ACC-CFL Chapter President or Chapter Administrator may make exceptions to these Guidelines for good cause and in the interests of the Chapter.
DIAMOND SPONSORSHIP ($5,500.00 Only one (1) Sponsorship Available A September Event) Description: Opportunity to be recognized as the only sponsor for 2012 to present the SECOND ANNUAL ACC-CFL GC ROUNDTABLE. The GC Roundtable is a premium event featuring the sponsor as the moderator of a panel of ACC-Central Florida Chapter General Counsels discussing a variety of issues with a general session of ACC-CFL members including but not limited to: Career Development Department Management Ethics & GC Obligations Managing Expectations of Executive & Directors Keeping your GC Happy Providing Value This event will also include a closed session of GC s discussing a variety of topics, moderated by the sponsor (limited sponsor members may attend, and must be approved by the Chapter Administrator and/or Chapter President). Sponsorship will also include (subject to sponsorship agreement guidelines): The advantage of working with an ACC-CFL Committee dedicated to this event Receive acknowledgment as a Diamond Sponsor in all advertising and program materials Receive recognition from Chapter Leadership prior to the beginning of the program Have up to eight (8) individuals from your firm/organization as guests to the program Opportunity to invite unlimited in-house clients to the program Display materials and signage at the program Opportunity to host a social networking breakfast, luncheon, and or cocktail reception in conjunction with the seminar Will be allowed ten (10) attendees and their guest to attend the ACC-CFL Annual Holiday Party. Will have the opportunity to attend events solely sponsored by ACC-CFL (number of attendees allowed will be determined by event and size of venue by the Chapter Administrator) (NEW) Diamond Sponsors may send electronic Thank You notes to program/event attendees in coordination with the Chapter Administrator. Thank you notes must be sent to the Chapter Administrator within three (3) business days after the program/event.
(NEW) Diamond Sponsors shall have first right of refusal to repeat as the Diamond Sponsor in 2013 (ACC-CFL reserves the right to redesign the Diamond Sponsorship package, as well as the pricing and/or name for the following year) Diamond Level Promotion Opportunities Listing on the ACC-Central Florida webpage at http://www.acc.com/chapters/centfl/ as a Diamond Sponsor for 2012 to include firm/company logo and link Firm/company logo and contact information will appear in each ACC-CFL quarterly newsletter One full page ad in one of the ACC-Central Florida Chapter s (ACC-CFL) newsletters sent out to all ACC-CFL members and other in-house counsel (ACC-CFL determines ad location and issue) Opportunity to include a two page substantive article in two (2) of the ACC-CFL newsletters (ACC-CFL determines what issues) Opportunity to post a rotating banner ad prominently placed on the ACC-CFL webpage for one (1) year. Diamond Sponsor s banner will appear more frequently than any other sponsor. (New) ACC-Central Florida Chapter s highly anticipated Membership Directory will be published once a year. The directory is distributed to all ACC-CFL members, and is a professionally bound book, suitable for easy reference on our member s desks. Diamond Sponsors may include a complimentary one page article and a complimentary full page ad. This complimentary opportunity is only offered to the Diamond Sponsor (Due to privacy rules of the Association of Corporate Counsel, the directory will not be distributed to sponsors)
PLATINUM SPONSORSHIP ($4,000.00) Description: Sponsorship of a half day (up to 6 CLE credit hours) ACC Central Florida CLE seminar (subject to sponsorship agreement guidelines) to include: Receive acknowledgment as a Platinum Sponsor in all advertising and program materials Receive recognition from Chapter Leadership prior to the beginning of the program Have up to six (6) individuals from your firm/organization as guests to the program (unless approved by Chapter Administrator) Opportunity to invite unlimited in-house clients to the program Display materials and signage at the program Will be given first choice over other sponsors of subject matter and timing of programs (with the exception of the GC Program) Social networking breakfast, luncheon, and or cocktail reception in conjunction with the seminar Will be allowed eight (8) attendees and their guest to attend the ACC-CFL Annual Holiday Party. Will have the opportunity to attend events solely sponsored by ACC-CFL (number of attendees allowed will be determined by event and size of venue by the Chapter Administrator) (NEW) Platinum Sponsors may send electronic Thank You notes to program/event attendees in coordination with the Chapter Administrator. Thank you notes must be sent to the Chapter Administrator within three (3) business days after the program/event. Platinum Level Promotion Opportunities Listing on the ACC-Central Florida webpage at http://www.acc.com/chapters/centfl/ as a Platinum Sponsor for 2012 to include firm/company logo and link Firm/company logo and contact information will appear in each ACC-CFL quarterly newsletter One full page ad in one of the ACC-Central Florida Chapter s (ACC-CFL) newsletters sent out to all ACC-CFL members and other in-house counsel (ACC-CFL determines ad location and issue) Opportunity to include a two page substantive article in one of the ACC-CFL newsletters (ACC-CFL determines what issue)
Opportunity to post a rotating banner ad prominently placed on the ACC-CFL webpage for one (1) year. Platinum Sponsor s banner will appear more frequently than Silver or Bronze Sponsors (New) ACC-Central Florida Chapter s highly anticipated Membership Directory will be published once a year. The directory is distributed to all ACC-CFL members, and will be a professionally bound book, suitable for easy reference on our member s desks. Platinum Sponsors may include a complimentary half page article, and also have the opportunity to include a half page ad at a discounted rate of $750.00, or a full page ad at a discounted rate of $1,000.00 (Due to privacy rules of the Association of Corporate Counsel, the directory will not be distributed to sponsors)
SILVER SPONSORSHIP ($2,500.00 3 sponsorships available January, July, August) Description: Sponsorship of a CLE lunch and learn (subject to sponsorship agreement guidelines) to include: Receive acknowledgment as a Silver Sponsor in advertising and program materials Receive recognition from Chapter Leadership prior to the beginning of the program Have up to four (4) individuals from your firm/organization as guests to the program Opportunity to invite unlimited in-house clients to the program Display materials and signage at the program Will be allowed four (4) attendees and their guest to attend the ACC-CFL Annual Holiday Party. Will have the opportunity to attend events solely sponsored by ACC-CFL (number of attendees allowed will be determined by event and size of venue by the Chapter Administrator) Silver Level Promotional Opportunities Listing on the ACC-Central Florida webpage at http://www.acc.com/chapters/centfl/ as a Silver Sponsor for 2012 to include firm/organization s logo and link Firm/company logo and contact information will appear in each ACC-CFL quarterly newsletter One quarter page ad in one of the ACC-Central Florida Chapter s (ACC-CFL) newsletters sent out to all ACC-CFL members and other in-house counsel (ACC-CFL determines ad location and issue) (New) Opportunity to post a rotating banner ad prominently placed on the ACC-CFL webpage for one (1) year (previously 6 months). (New) ACC-Central Florida Chapter s highly anticipated Membership Directory will be published once a year. The directory is distributed to all ACC-CFL members, and will be a professionally bound book, suitable for easy reference on our member s desks. Silver Sponsors have the opportunity to include a quarter page ad at a discounted rate of $500.00, or a half page ad at a discounted rate of $750.00, or a full page ad at a discounted rate of $1,000.00 (Due to privacy rules of the Association of Corporate Counsel, the directory will not be distributed to sponsors)
BRONZE SPONSOR ($1,500.00) Description: Sponsorship of a Social Networking event or one (1) of the ACC-CFL pre-planned programs or social networking events listed below (subject to sponsorship agreement guidelines). Sponsorship of one (1) of these programs/events includes: Receive acknowledgement as an ACC-CFL Bronze Sponsor in advertising and program materials Display materials and or a banner at the event (Chapter Administrator determines the location of table for materials and banner) Opportunity to invite unlimited in-house clients to the program Have up to four (4) individuals from your firm/organization invited as guest to the event (number of attendees can be adjusted by the Chapter Administrator depending on the location and chapter attendance) Will have the opportunity to attend events solely sponsored by ACC-CFL (number of attendees allowed will be determined by event and size of venue by the Chapter Administrator) Will be allowed two (2) attendees and their guest to attend the ACC-CFL Annual Holiday Party. Bronze Level Promotional Opportunities Listing on the ACC-Central Florida webpage at http://www.acc.com/chapters/centfl/ as a Bronze Sponsor for 2012 to include firm/organization s logo and link Firm/company logo and contact information will appear in each ACC-CFL quarterly newsletter (New) ACC-Central Florida Chapter s highly anticipated Membership Directory will be published once a year. The directory is distributed to all ACC-CFL members, and will be a professionally bound book, suitable for easy reference on our member s desks. Bronze Sponsors have the opportunity to include a quarter page ad at a discounted rate of $500.00, or a half page ad at a discounted rate of $750.00, or a full page ad at a discounted rate of $1,000.00 (Due to privacy rules of the Association of Corporate Counsel, the directory will not be distributed to sponsors)
PRE-PLANNED PROGRAMS & EVENTS: ACC-CFL Annual Summer Bash This popular networking event is held in either July or August, and takes place in a trendy local hot spot. It s a chapter favorite. In-House Women Lawyers Roundtable This roundtable event will feature discussions of issues of special concern to women lawyers. The event will be solely for women in-house counsel (ACC-CFL members and prospective members) as well as the sponsor attendees (the sponsor attendees must also be women).
BOARD MEMBER RETREAT SPONSOR Cost & Description: Underwriting of one (or more) of the options below (subject to agreement guidelines). Sponsorship Options: 1) Kickoff Retreat Dinner Sponsor 2) Board Meeting Breakfast Sponsor 3) Afternoon cocktail reception 4) Room basket Sponsor Opportunities Opportunity to have up to four (4) representatives (and their family members) from your firm/company attend the Retreat (reserved for Retreat Dinner and Reception Sponsors) Opportunity to present a brief (up to 45 minutes) presentation to the ACC-CFL Board at the Board Members Lunch on Saturday of the retreat (reserved for Retreat Dinner Sponsor) Display materials and sponsor signage at the retreat Opportunity to include a banner ad on the chapter website for 6 months that will include the firm/company link (reserved for the Retreat Dinner and Reception Sponsors) Will be allowed two (2) attendees and their guest to attend the ACC-CFL Annual Holiday Party Will have the opportunity to attend events solely sponsored by ACC-CFL (number of attendees allowed will be determined by the event and size of the venue by the Chapter Administrator) Promotional Opportunities Listing on the ACC-Central Florida webpage at http://www.acc.com/chapters/centfl/ as a Bronze Sponsor for 2012 to include firm/organization s logo and link Listing on the ACC-Central Florida webpage at http://www.acc.com/chapters/centfl/ as the Board Member Retreat Sponsor for 2012 to include firm/organization s logo and link Firm/company logo and contact information will appear in each ACC-CFL quarterly newsletter
(New) ACC-Central Florida Chapter s highly anticipated Membership Directory will be published once a year. The directory is distributed to all ACC-CFL members, and will be a professionally bound book, suitable for easy reference on our member s desks. Sponsors have the opportunity to include a quarter page ad at a discounted rate of $500.00, or a half page ad at a discounted rate of $750.00, or a full page ad at a discounted rate of $1,000.00 (Due to privacy rules of the Association of Corporate Counsel, the directory will not be distributed to sponsors)
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