Miss Sarasota Softball Inc SUMMARY Mission Miss Sarasota Softball exists to help the girls in the development of positive life skills and self-concepts. Our mission is to provide safe and enjoyable recreational opportunities for all participants. We strive to instill teamwork and cooperation, promote physical fitness, and develop a sense of community awareness. Contact Information Primary Address 4411 Bee Ridge Rd #374 Sarasota, FL 34233- Phone 941 216-5141 Email misssarasotafastpitch@gmail.com Website www.misssarasotasoftball.org Facebook MissSarasotaSoftball General Information nprofit Tax Exempt Status Miss Sarasota Softball Inc Public Supported Charity Incorporation Year 1982 State Charitable Solicitations Permit Yes Aug 2018 State Registration Yes July 2018 1
BACKGROUND & NEEDS Impact Statement Miss Sarasota Softball youth sports program exists to help children in the development of positive life skills and self-concepts. We provide safe, enjoyable recreation opportunities for all participants. We have athletes that return as adults to help the younger girls that are just beginning. ACCOMPLISHMENTS FOR THE PAST YEAR* Provided a safe environment for over 2,000 young athletes to play softball (recreational and travel teams). * Provided scholarships to several college students * Taught over 150 girls in recreational softball, the fundamentals of the sport * Provided scholarship assistance to families who would not have been able to sign their daughter(s) up for Miss Sarasota Softball. GOALS* Expand our training programs for players, coaches and managers* Creation of a softball camp for girls to attend over the summer, during winter break and spring break, allowing us to utilize the fields year-round, generate income, and entice new players to join - approximate cost $2500 * Vying for the privilege to host state wide tournaments - bringing recognition and revenue to Miss Sarasota Softball as well as, Sarasota and Manatee Counties * Retro fit one or two fields to make them handicapped accessible for wheel chair bound participants, this is a long range goal with an approximate cost of $25,000 * Creating a partnership with Special Olympics * Continue to purchase of new equipment and supplies, approximate cost $7500 annually Needs Statement * Equipment: to raise funds in order to purchase needed equipment for players who otherwise may not be able to afford it. Each season, we replace worn out balls and equipment* Renovation to our main building: The building was built in 1976 and is in need of repairs so we can continue with our training classes, have usable office space and update our concession stand.* Volunteer Training: to provide education to our volunteers on how the ballpark should be maintained and how to obtain further knowledge of rules and regulations of the ballpark and county. * Renovation of the concession stand, it has the potential to generate a large amount of which would assist in helping to keep the park running including paying monthly expenses i.e. water, electric, etc. * Encourage increased parent involvement in all of our programs. Parental engagement is paramount to the success of all the activities at the park as well as fostering relationships within the community. Background Statement Miss Sarasota Softball aspires to be an outstanding educational-athletic organization that provides a highquality experience to our athletes. We are committed to promoting opportunities for parents to engage their children in positive ways. We strive for all of our athletes to be coached using the principles of positive coaching and are committed to creating a positive culture in which coaches, parents, fans, officials and athletes work together to achieve this goal. Girls from 4-18 years of age participate in our fast pitch programs through recreational softball and our competitive travel ball teams. We have 6 lighted fields, 1 concessions stand, batting cage, and 1 basketball court. Statement from the Board Chair The vision of the founders was for the girls in our community to play ball, learn what it means to be a part of a team, and develop lifelong friendships. Our hope is the life lessons our girls learn on the field will carry over into their personal life as they grow. In the 30+ years Miss Sarasota Softball has been here to serve our girls, we have seen community leaders emerge, young woman go on to receive college scholarships, and families join together to keep the vision of this ballpark going strong. Statement from the CEO/Executive Director Areas Served 2
FL- Sarasota FL- Charlotte FL- Manatee FL- Hardee Service Categories Primary Organization Type Recreation & Sports 3
PROGRAMS MSS Coaching/Umpiring classes Description Coaching Clinic/Umpiring Clinic: To teach coaches the rules so they can teach the young girls to play softball. Qualified coaches and umpires will set the standard by which our girls learn and thrive. Budget $500.00 Category Program Linked to Organizational Strategy Population Served Short Term Success Long Term Success Program Success Monitoring Program Success Examples Youth Development, General/Other Youth Development, General/Other Yes Children Only (5-14 years) General/Unspecified General/Unspecified To teach coaches the rules so they can teach the young girls to play softball. Our expectation is that by having coaches participate in clinics prior to the start of a season, they will be better able to coach/guide our girls using basic fundamentals and proven coaching strategies. By the end of the season, we will be able to gauge the success of the clinics by the progress of our girls. Qualified coaches and umpires will set the standard by which our girls learn and thrive and we expect to see their growth at the end of the season. To have the girls return year after year. We have many girls that have outgrown our program that come back to volunteer and work with younger girls just starting out. We have been here since 1976, many of our participants are the children of others who have grown up at our fields. Families throughout Sarasota, Manatee and Charlotte counties look to our field as a home away from home and we could not be more proud of the impact OUR field has had on these girls. Many of our girls receive scholarships to play softball in college and one of our players has just signed a professional softball contract. Colleges and Universities such as Colgate, Auburn, FIU, Keiser, and USF have extended scholarships to our girls based on their success both athletically and academically.we have another player that has completed college, is now a mom, is coaching softball at a local high school and volunteer coaches with girls at Miss Sarasota. Comments Program Comments by Organization We have been in Sarasota County for over 30 years and our dream remains the same - teach young girls how to play and love the game of softball. We continue to succeed by keeping to these basic fundamentals:have fun at games and practicesfeel like an important part of the team regardless of performancelearn "life lesson" that will benefit them on the field and as members of our communitylean the skills, tactics, and strategies of the game and improve as a player 4
MANAGEMENT CEO/Executive Director CEO/Executive Director CEO Email Executive Director n/a Staff & Volunteer Statistics Full Time Staff 0 Part Time Staff 0 Staff Retention Rate % Professional Development n/a Contractors 0 Volunteers 17 Management Reports to Board CEO/Executive Director Formal Evaluation Senior Management Formal Evaluation nmanagement Formal Evaluation N/A N/A N/A 5
GOVERNANCE Board Chair Board Chair Mr Brett Jones Company Affiliation Community Volunteer Board Term May 2016 to May 2018 Board Chair Email misssarasotafastpitch@gmail.com Board Members Name Affiliation Status Mr. Danny Baker Baker Land Clearing Voting Ms. Lesa Canfield Sarasota School Board Voting Ms. Gina Choquette community volunteer Voting Mr. Mark Dover Teal Lawn Voting Mrs. Michelle Everhart Badger Bob Voting Mr. John Everhart Retired Voting Mr. Keith Hautly community volunteer Voting Ms. Barbara Houser FCCI Voting Mr. Carl Jacobson community volunteer Voting Mr. Brett Jones Community Volunteer Voting Ms. Alecia Lindsay Volunteer Ms. Shana Manns Volunteer Mrs. Lisa Marshall community volunteer Voting Mr. Dan Marshall Advance Auto Voting Mr. Joe Ocello Volunteer Mr. Mike Peluso Peluso Air Voting Mr. Steve Walker D & D Garage Doors Voting Board Demographics - Ethnicity African American/Black 0 Asian American/Pacific Islander 0 Caucasian 17 Hispanic/Latino 0 Native American/American Indian 0 Other 0 0 Board Demographics - Gender Male 10 Female 7 t Specified 0 6
Governance Board Term Lengths 2 Board Term Limits 2 Board Orientation Yes Number of Full Board Meetings Annually 12 Board Meeting Attendance % 82 Board Self-Evaluation Written Board Selection Criteria Percentage of Board Making Monetary Contributions 40 Percentage of Board Making In-Kind Contributions 90 Constituency Includes Client Representation Comments Governance Comments by Organization Some of the challenges are obtaining volunteers who are willing to give so much of their time to the ballpark. We try to help the volunteer understand their duties and what amount of time it takes from them. We try to educate them by them shadowing seasoned board members. 7
FINANCIALS Current Financial Info Tax Year Begins 2016 Tax Year Ends 2017 Projected Revenue $18,000.00 Projected Expenses $24,000.00 Total Projected Revenue includes "in-kind" contributions/ donations Endowment Value $0.00 Spending Policy Percentage 0 Tax Credits Capital Campaign In a Capital Campaign Campaign Goal 0 IRS Form 990s Form 990 990 2014-2015 990 2013-2014 990 2012-2013 Form 990 Form 990 Form 990 Form 990 Solvency Short Term Solvency Current Ratio: Current Assets/Current Liabilities -- -- 14.53 Long Term Solvency Long-Term Liabilities/Total Assets 0% 0% 0% Historical Financial Review Revenue and Expenses Total Revenue $142,117 $104,765 $116,751 Total Expenses $103,736 $98,995 $112,564 Revenue Sources 8
Foundation and Corporation $0 $0 $0 Contributions Government Contributions $20,173 $0 $0 Federal $0 $0 $0 State $0 $0 $0 Local $0 $0 $0 Unspecified $20,173 $0 $0 Individual Contributions $13,555 $7,206 $10,241 Indirect Public Support $0 $0 $0 Earned Revenue $23,223 $37,510 $42,956 Investment Income, Net of Losses $50 $1 $0 Membership Dues $27,979 $34,372 $43,762 Special Events $11,229 $25,676 $19,792 Revenue In-Kind $0 $0 $0 Other $45,908 $0 $0 Expense Allocation Program Expense $97,214 $952,948,995 $97,176 Administration Expense $3,712 $2,246 $14,833 Fundraising Expense $2,810 $1,455 $555 Payments to Affiliates $0 $0 $0 Total Revenue/Total Expenses 1.37 1.06 1.04 Program Expense/Total Expenses 94% 962623% 86% Fundraising Expense/Contributed Revenue 6% 4% 2% Assets and Liabilities Total Assets $249,732 $211,351 $207,993 Current Assets $74,493 $38,403 $35,045 Long-Term Liabilities $0 $0 $0 Current Liabilities $0 $0 $2,412 Total Net Assets $249,732 $211,351 $205,581 Top Funding Sources Top Funding Source & Dollar Amount Theft Recovery $45,361 Membership Dues $34,372 Membership Dues $43,762 Second Highest Funding Source & Dollar Memberhip Dues Fundraising $25,676 Net Income from Amount $27,979 Sale of Inventory $28,996 Third Highest Funding Source & Dollar Amount Net Income from Sales of Inventory $20,579 Net Income from Sales of Inventory $20,335 Fundraising $19,792 Comments Financial Comments by Foundation Financial information taken from Federal 990. Contributions may include foundation and corporate support as they are not separately stated on the tax return. 9
PLANS, POLICIES & LICENSES Plans Fundraising Plan Communication Plan Strategic Plan Management Succession Plan Continuity of Operations Plan Policies Organizational Policies and Procedures Written Conflict of Interest Policy ndiscrimination Policy Directors and Officers Insurance Policy Whistle Blower Policy Document Destruction Policy Yes Yes Government Licenses Is your organization licensed by the Government? Planning & Policies Comments Planning & Policies Comments by Organization Planning & Policies Comments by Foundation Created 11.25.2018. Copyright 2018 10