Frequently Asked Questions (FAQs) for Training Partners / PIA/SPIA

Frequently Asked Questions (FAQs) for Training Partners / PIA/SPIA On TAKSHASHILA in TP / PIA /SPIA Portal National Portal for Trainers and Assessors 4 th May 2018 Prepared by

Contents 1. How to link a Trainer to TC for PMKVY 2.0 Short Term Training?...3 2. How to change a Trainer of a TC for PMKVY 2.0 Short Term Training?...3 3. What are the Pre-condition for linking a trainer for PMKVY 2.0 Short Term Training?...3 4. What are the Pre-condition for linking a trainer for PMKVY 2.0 RPL or Special projects Training? 3 5. How to link a trainer for RPL, Special Projects?... 4 6. Can Trainers link to centres/locations that are not meant for PMKVY 2 scheme?... 4 7. How to Reject a Linked Trainer from Training Partner (TP) / PIA/ SPIA?... 4 8. How to De-Link Trainer from Training Partner and its TC for PMKVY 2.0 Short term training?... 4 9. How to De-Link Trainer from PIA/ SPIA?... 4 10. I have linked a Trainer to Training Partner (TP) but I am unable to see the Trainer?... 8 11. My Trainer is asking details on how to use the TAKSHASHILA Portal?... 10 12. Can I see the Certificate details of the Trainer?... 13 13. Can I see if my Trainer is associated with any other TP/TC?... 16 14. What is the use of Work Preferences?... 18 15. I have not de-linked a Trainer but I see the Trainer in the de-linked list why?... 21 16. Where can I see de-linked trainers?... 21 17. Can I link a New Trainer without Certification?... 23 18. I have accidently de-linked a Trainer from Training Partner how to link the same Trainer with the Training Partner?... 23 19. I have accidently Rejected a Trainer from Training Partner how to link the same Trainer with the Training Partner?... 27 2

1. How to link a Trainer to TC for PMKVY 2.0 Short Term Training? Linking of a trainer to a TC for the PMKVY 2.0 scheme should be done via SMART system (Skill Management and AccReditation of Training Centres). The linked trainer details will be made available automatically for use in SDMS TC portal for batch assignment. The Training Partner will be able to view the linked trainer from SMART in the TP portal by following the navigation Manage Trainer > View Linked Trainers. The status column will indicate Linked by SMART, for trainers Linked by SMART. 2. How to change a Trainer of a TC for PMKVY 2.0 Short Term Training? Change of Trainer involves De-linking of one trainer and linking of another trainer to the TC. Linking and De-linking of a trainer to a TC for the PMKVY 2.0 scheme should be done via SMART system (Skill Management and AccReditation of Training Centres). The changed trainer details will automatically be made available for use in SDMS Training Centre portal for batch assignment. You can view the details of linking and de-link in SDMS TP portal: The Training Partner will be able to view the linked trainer from SMART in the TP portal by following the navigation Manage Trainer > Linked Trainers tab. The status column will indicate Linked by SMART, for trainers Linked by SMART. The Training Partner will be able to view the linked trainer from SMART in the TP portal by following the navigation Manage Trainer > De-Linked Trainers tab.. The status column will indicate De-Linked by SMART, for trainers De-Linked by SMART. 3. What are the Pre-condition for linking a trainer for PMKVY 2.0 Short Term Training? To be able to link/use a trainer for Short term training, the following are the pre-conditions steps- 1) The trainer should have registered themselves in Takshashila and have a Takshashila ID. 2) The trainer should have SSC approved certificate in Takshashila for the Job-role, the TC plans to conduct training for. 3) The trainer should provide Takshashila ID to the TC, to be able to link the Trainer in SMART. Only upon completion of the linking in SMART, the trainer will be available for the TC, for batch assignments. 4. What are the Pre-condition for linking a trainer for PMKVY 2.0 RPL or Special projects Training? To be able to link/use a trainer for RPL/Special projects, following are the pre-conditions steps- 3

1) The trainer should have registered themselves in Takshashila and have a Takshashila ID. 2) The trainer should have SSC approved certificate in Takshashila for the Job-role, the Location plans to conduct training for. 3) The trainer linking to the Location should be approved by the RPL PIA or Special projects PIA in the SDMS PIA Portal. Upon completion of the above steps, the trainer will be available in the Location for assignment to batches. Note: SMART is not used for linking trainers for RPL and Special projects. 5. How to link a trainer for RPL, Special Projects? Once the Trainer has requested linking to the PIA via the Associated Organizations Screen in Takshashila, the PIA has to approve the linking in the SDMS PIA portal. 6. Can Trainers link to centres/locations that are not meant for PMKVY 2 scheme? Only linking of Centres and locations for PMKVY 2 scheme is available. Trainers/Assessors can skip the Associated Organizations page in Takshashila, if they are not part of the PMKVY 2.0 scheme RPL or Special projects. For PMKVY 2.0 Scheme Short term training, linking will be initiated through SMART. 7. How to Reject a Linked Trainer from Training Partner (TP) / PIA/ SPIA? Note: Applicable for PMKVY 2,0 Only. Training Partner cannot reject the linked Trainer, however the linked Trainer can be delinked from the Training Centre of the Training Partner. Note that delinked trainer will not be available in STT / RPL/ SPIA portal of Training Centre / Location during the batch creation. 8. How to De-Link Trainer from Training Partner and its TC for PMKVY 2.0 Short term training? The De-link of Trainer should be done in SMART by the TP/TC. Post de-linking the data is automatically made available in SDMS TP and TC portal. 9. How to De-Link Trainer from PIA/ SPIA? Please follow the below mentioned steps to delink the trainer from PIA/SPIA. Step 1: Login to the Training Partner (TP) Portal and select the Manage Trainer Pane. 4

Step 2: Click the Linked Trainer tab in Mange Trainer Page Step 3: Trainer details will be displayed in the Linked Trainer tab. To find the Trainer details quickly, use the Search field provided in the linked Trainer tab. 5

Step 4: Click the Profile button under the Action column to see the Trainer s basic details, Associated Organizations information, Work Preferences and Certification information. Step 5: You can delink the trainer by one of the following options. Option 1: In the linked Trainer Tab, click the Delink button displayed under action column in Linked Trainer tab. 6

Option 2: In the Profile popup, Trainer Association tab click the Delink button against the Training Centre which needs to be delinked. 7

10. I have linked a Trainer to Training Partner (TP) but I am unable to see the Trainer? Training Partner can view the linked Trainers details from the Linked Trainers Tab in Mange Trainer page. Please follow the below mentioned steps to find the Trainer details. Step 1: Login to the Training Partner (TP) Portal and select the Manage Trainer Pane. Step 2: Click the Linked Trainer tab in Mange Trainer Page. 8

Step 3: Trainer details will be displayed in the Linked Trainer tab. To find the Trainer details quickly use the Search field provided in the linked Trainer tab. Step 4: Click the Profile button to see the Trainer s basic details, Associated Organizations information, Work Preferences and Certification information. 9

11. My Trainer is asking details on how to use the TAKSHASHILA Portal? Training Partner can advise their Trainers to refer the user manuals and Training Videos available in the login and Help pages of TAKSHASHILA Portal, which contains the complete information about TAKSHASHILA Portal. User Manuals and Training Videos are available in both English and Hindi languages. TAKSHASHILA users can also participate in Training Sessions on how to leverage the portal. Training Session details are available in the login page. Option 1: Step 1: User Manual download option has been provided on TAKSHASHILA Portal s login page. Click on the User Manuals tab. 10

Step 2: Click the icon to download the User Manual. Step 3: Training Videos download option has been provided on TAKSHASHILA Portal s login page. Click on the Training Videos tab. 11

Step 4: Click the icon to download the Training Video. Option 2: Step 1: Login to Trainer s Profile in TAKSHASHILA Portal then Click the Help Page. 12

Step 2: Click the Download icon which is available under the action column Note: In Case the issue remains unresolved reach out to the support team at tot@nsdcindia.org with Screenshot and respective Trainer details. 12. Can I see the Certificate details of the Trainer? Yes, Training Partner can view the Trainer s Certification details from Trainer Certifications tab which is provided in the Trainer details popup page. Please follow the below mentioned steps to find the Trainer details. Step 1: Login to the Training Partner (TP) Portal and select the Manage Trainer Page. 13

Step 2: Select any one tab in Manage Trainer page. For example, click the Linked Trainer tab to see linked Trainers Certification details. Step 3: Already linked Trainer name will be displayed in the Linked Trainer tab. Training Partner can also use the Search field option to find the linked Trainer. 14

Step 4: Click the Profile button to see the Trainer s basic details, Associated Organizations information, Work Preferences and Certification information. Note: By default Trainer Associations tab will be displayed. Step 5: Click the Trainer Certifications tab in the Trainer details popup page. 15

Step 6: Training Partner can view the Trainer s Certification Status from Trainer Certifications tab in the Trainer details popup page. 13. Can I see if my Trainer is associated with any other TP/TC? Yes, Training Partner can view the Trainer s Association details with other TP / TC details. Association details will be displayed in Trainer Associations tab. Please follow the below mentioned steps to find the Trainer s association details. Step 1: Login to the Training Partner (TP) Portal and select the Manage Trainer Pane. 16

Step 2: Select any tab in the Manage Trainer page. For an example click the Pending Trainer tab. Step 3: Trainer pending for approval will be displayed in the Pending Trainer tab. Training Partner can also use the Search field option to find the Trainer. Step 4: Click the Profile button to see the Trainer s basic details, Associated Organizations information, Work Preferences and Certification information. 17

Step 5: By default Trainer Associations tab will be displayed in the Trainer details popup page. Trainer s Association status with other Training Partner / Training Centre will be displayed in the same tab along with status. 14. What is the use of Work Preferences? Work Preference details can be used by Training Partners to identify location interest of the Trainer and for scheduling Training if the Trainer has indicated his preference for being an on demand Trainer. Information about Trainer s preferred work location will be displayed only in the Work Preferences tab. Please follow the below mentioned steps to find the Trainer s Work Preferences details. Step 1: Login to the Training Partner (TP) Portal and select the Manage Trainer Pane. 18

Step 5: Click the Work Preferences tab in the Trainer details popup page. Step 6: Trainer s Work Preference details will be displayed here Note: Trainer s conformation about willing to travel to preferred state & district or other locations as per Training requirements can be identified from the On Demand Trainer Section in the Work Preferences tab. 20

15. I have not de-linked a Trainer but I see the Trainer in the delinked list why? It is possible for the Training Partner/PIA/SPIA or the trainer to initiate the De-link. If the TP/PIA/SPIA has not initiated the de-link, it means that the trainer has initiated the de-link. Trainer can end association with their TP/PIA/SPIA at any time. If the trainer has de-linked from you (TP/PIA/SPIA) the trainer details will be automatically displayed in the Delinked Trainer tab. Note: For Takshashila Trainers who are linked or de-linked to TP/TC in SMART, the same information is shared to Takshashila and SDMS automatically. Note: Trainer can also be associated with more than one Training Centre of the same Training Partner, Trainer can initiate de-link with one or all of the Training Centres he/she is associated with. 16. Where can I see de-linked trainers? You can see the de-linked trainers in the Manage Trainer > Delinked Trainer tab. Step 1: Login to the Training Partner (TP) Portal and select the Manage Trainer Pane. Step 2: Select the Delinked Trainer tab provided in Manage Trainer page. 21

Step 3: Trainer delinked details will be displayed in the Delinked Trainer tab. Training Partner can also use the Search field option to find the Trainer. Step 4: Click the Profile button to see the Trainer s basic details, Associated Organizations information, Work Preferences and Certification information. Note: By default Trainer Associations tab will be displayed. 22

Step 5: Delinked date and status of the Trainer will be displayed in Trainer Association tab in the Trainer details popup page. 17. Can I link a New Trainer without Certification? Yes, Training Partner can link a New Trainer without Certification from any SSC. However, the Trainer will be available for assignment to a batch only post Certification from the SSC for a specific job role. 18. I have accidently de-linked a Trainer from Training Partner how to link the same Trainer with the Training Partner? Training Partner can request the Trainer (via Call / Email) to add the Associated Organization details again from their profile. 23

Trainer can add the (delinked) Training Partner / Training Centre details again from their Trainer Profile> Associated Organization page in TAKSHASHILA Portal. Training Partner have to approve the link request raised by the Trainer available in Manage Trainer pane > Pending Trainer tab. Step 1: Login to the Training Partner (TP) Portal and select the Manage Trainer Pane. Step 2: Select the Pending Trainer tab in the Manage Trainer page. Step 3: Trainer pending for approval will be displayed in the Pending Trainer tab. Training Partner can also use the Search field option to find the Trainer. 24

Step 4: Click the Profile button to see the Trainer s basic details, Associated Organizations information, Work Preferences and Certification information. Step 5: You can link the trainer by one of the following options. Option 1: In the Pending Trainer Tab, click the Link button displayed under action column in Pending Trainer tab. 25

Option 2: In the Profile popup, Trainer Association tab click the Link button against the Training Centre which needs to be linked. 26

19. I have accidently Rejected a Trainer from Training Partner how to link the same Trainer with the Training Partner? Training Partner can request the Trainer (via Call / Email) to add the Associated Organization details again from their profile. Trainer can add the (Rejected) Training Partner / Training Centre details again from their Trainer Profile> Associated Organization page in TAKSHASHILA Portal. Training Partner have to approve the link request raised by the Trainer available in Manage Trainer pane > Pending Trainer tab. Step 1: Login to the Training Partner (TP) Portal and select the Manage Trainer Pane. 27

Step 2: Select the Pending Trainer tab in the Manage Trainer page. Step 3: Trainer pending for approval will be displayed in the Pending Trainer tab. Training Partner can also use the Search field option to find the Trainer. Step 4: Click the Profile button to see the Trainer s basic details, Associated Organizations information, Work Preferences and Certification information. 28

Step 5: You can link the trainer by one of the following options. Option 1: In the Pending Trainer Tab, click the Link button displayed under action column in Pending Trainer tab. Option 2: In the Profile popup, Trainer Association tab click the Link button against the Training Centre which needs to be linked. 29