SCYHA Board of Directors Minutes Date: Wednesday, February 21 st, 2018 Time: 8:00 pm Location: HR Pesty s Call to Order: Roll Call: Voting Members Present: Mike Petroske, Jeff Hess, Amy O Neal, Jay Condon, Sara Yurczyk, Gregg Stanley, Jaime O Hara, Katie Knutson, Kurt Meemken, Maria Kosiba, Connie Kremers Non-Voting Board Members Present: Voting Members Absent: Eric Altena, Jeff Karnik, Jared Smith, Nicki O Hotto, Jeremy Mathiasen, Christie Bell, Amy Ylinen, Megan Cruzen, Jay Loch, Rick Staudinger, James Stockman, Craig Hendricks, Andy Martin Staff: Guests: Acknowledgements and Appreciations: Mike thanked all of us for volunteering with Hockey Day MN. Jeff Hess particularly thanked Mike Petroske for all his work on the event and to all the many volunteers. Mike Petroske thanked Jeff Hess for organizing all the volunteers and named these non-hockey members for their help; Brian Schoenborn, Shannon Weger, Scott Zlotnik, Matt Glaseman, Julie Lunning and her staff, Heather Weemes and Troy Fritz and the City of St. Cloud. Mike also thanked the 22 non=parent coaches for coaching our kids this year, it was a record year of non-parent coaches. Secretary Report: Additions/Corrections to the agenda: Motion to approve Minutes: December 20 th, 2018 Meeting: 1 st : Maria K. 2 nd : Gregg S. Executive Board Meeting Summary: (February 21 st, 2018) Hockey Day MN Ice Expense Allocations Non-parent Coach Stipends HS Scholarships Monthly Gambling Report to Members: December 2017 Gambling Report to Members: Howie's Net Pull Tab Revenues $8,063 Electronic Pull Tab $16,691
Bar Bingo Receipts Electronic Linked Bingo $745 Meat Raffle Receipts $3,090 Net Profit before Taxes $14,869 MT's Pesty's Tuscan Bistro Net Pull Tab Revenues $20,462 Electronic Pull Tab $36,567 Bar Bingo Receipts $677 Electronic Linked Bingo ($475) Meat Raffle Receipts $5,933 Net Profit before Taxes $32,875 Net Pull Tab Revenues $31,818 Electronic Pull Tab $41,957 Electronic Linked Bingo $128 Meat Raffle Receipts $3,121 Net Profit before Taxes $42,968 Net Pull Tab Revenues $743 Electronic Pull Tab Electronic Linked Bingo ($16) Net Profit before Taxes $61 Boulder Tap House Net Pull Tab Revenues $779 Electronic Pull Tab $804 Electronic Linked Bingo ($171) Net Profit before Taxes $345 Friends Bar Net Pull Tab Revenues $14,772 Electronic Pull Tab $13,681 Bar Bingo Receipts $1,376 Electronic Linked Bingo ($1,095) Meat Raffle Receipts $4,647 Net Profit before Taxes $11,068 Net Profit before Taxes $102,186
Gambling Taxes ($62,837) Net Profit for December $39,349 The profits for the month before taxes from our gambling operations were $102,186. Gambling taxes paid during the current month were $62,837. After taxes, we had a net profit from gambling of $39,349. Please keep in mind the current month taxes paid were for the previous period and not on the current month s operations. The taxes for the month of December are approximately $71,000. MEAT RAFFLE HOWIE'S DATE TEAM AMOUNT 12/01/17 PeeWee B Black $300.00 12/08/17 Girls U15A 330.00 12/15/17 Squirt B2 Black 345.00 12/22/17 Bantam AA 285.00 12/29/18??? 285.00 TOTALS $1,545.00 OTHER MEAT RAFFLE CHECKS TO BE ISSUED: SITE PAYABLE TO: 12/22/17 MT's Camp Courage $210.00 12/01/17 HR Pesty's Cathedral Swim & Dive $360.00 12/08/17 HR Pesty's Tanner's Team Foundation $270.00 12/15/17 HR Pesty's School Boys Basketball $225.00 12/22/17 HR Pesty's St Cloud Soar $450.00 12/29/17 HR Pesty's Foley Outback Group $255.00 TOTALS $1,770.00 Motion to Approve meat raffles: 1 st : Jaime O. 2 nd : Maria K.
January 2018 Gambling Report to Members: Howie's MT's Pesty's Tuscan Bistro Net Pull Tab Revenues $6,098 Electronic Pull Tab $17,495 Bar Bingo Receipts Electronic Linked Bingo $2,740 Meat Raffle Receipts $2,522 Net Profit before Taxes $15,013 Net Pull Tab Revenues $17,396 Electronic Pull Tab $23,403 Bar Bingo Receipts $1,452 Electronic Linked Bingo $1,741 Meat Raffle Receipts $4,483 Net Profit before Taxes $21,804 Net Pull Tab Revenues $24,901 Electronic Pull Tab $36,734 Electronic Linked Bingo $288 Meat Raffle Receipts $2,881 Net Profit before Taxes $30,295 Net Pull Tab Revenues Electronic Pull Tab Electronic Linked Bingo Net Profit before Taxes ($2) Boulder Tap House Net Pull Tab Revenues $348 Electronic Pull Tab $20,079 Electronic Linked Bingo ($5) Net Profit before Taxes $1,440 Friends Bar Net Pull Tab Revenues $12,401 Electronic Pull Tab $28,419 Bar Bingo Receipts $1,785 Electronic Linked Bingo $1,188
Meat Raffle Receipts $3,726 Net Profit before Taxes $21,810 Net Profit before Taxes $90,360 Gambling Taxes ($70,759) Net Profit for January $19,601 The profits for the month before taxes from our gambling operations were $90,601. Gambling taxes paid during the current month were $70,759. After taxes, we had a net profit from gambling of $19,601. Please keep in mind the current month taxes paid were for the previous period and not on the current month s operations. The taxes for the month of January are approximately $66,000. MEAT RAFFLE HOWIE'S DATE TEAM AMOUNT 01/05/18??? $0.00 01/07/18 Camp Courage 450.00 01/12/18 PeeWee AA 300.00 01/19/18 Bantam B Black 240.00 01/26/18 PeeWee B2 White 270.00 OTHER MEAT RAFFLE CHECKS TO BE ISSUED: TOTALS $1,260.00 SITE PAYABLE TO: MT's 01/05/18 HR Pesty's Apollo Volleyball $390.00 01/12/18 HR Pesty's Tanner's Team Foundation $420.00 01/19/18 HR Pesty's School Boys Basketball $315.00 01/26/18 HR Pesty's Waite Bark Softball $315.00 Motion to Approve meat raffles: 1 st : Gregg S. 2 nd : Katie K. TOTALS $1,440.00
50/50 Raffle: The 50/50 Raffle generated $35,850 in sales and there was $17,925 paid out in prizes. $17,925 needs to be transferred to the general fund. Motion to Approve 50/50 raffle: 1 st : Gregg S. 2 nd : Connie K. D5 Report: Reported by Jared Smith MN Hockey District 5 Board meeting notes (12/6/17): Secretary Report: *Make sure you check the D5 website the reports are updated on there *Make sure association knows what s happening in the district (and vis versa) Treasurer s report: Coach in Chief report: -Dec 31st coaches need to be approved; don t want to be redlined! Officials report: - less officials in our district than historically Girls coordinator: -no report District director report: 1.) Game sheet reporting procedure: a. Report on time b. Game sheet policy enforcement began Dec. 1 st. c. League coordinator Bill Breeden contact info in handbook page 12 2.) District directors met in Dec. a. Concussion protocol; some tweaks in off season; President should send concussion form to Steve as you receive them vs. not all at once. b. School waivers; director doesn t need to sign anymore c. Redistricting; committee was formed, nothing will happen for next year d. U19 players needed; if we know of girls in area that want to play at this level, can form a D5 team 3.) Coaches CEP a. Triple check everyone 4.) Rosters locked on Dec 31 st (couple day flex from district if needed) a. Think ahead if any teams want to make a tweak to the rosters 5.) BIGGEST TAKEAWAY FROM MEETING: ONE TEAM AT A LEVEL AND LEVEL OF PLAY a. We need to show leadership to our coaches, parents and players. There are associations (and leaders in associations) in our district that are gaining a bad reputation due to their non-stop complaining about issues; the biggest issue-- level of play (should this team be an A team vs a B team, etc.). b. Internal policy within the SCYHA (?): no contacting the D5 president or director with issues about where teams should play or where you think teams should be playing. Set the expectations and explain to parents and coaches that there will time throughout the year that we might get mopped up but we are growing and developing for next year c. Be aware of the situation and just communicate with our coaches and parents to not bitch to director or presidents. d. STMA and Willmar are the problem children Association Update: *is there anything I need to bring to next D5 meeting from SCYHA board? Age Level Coordinator Reports: o Jr. Mites/Mites: 26 moms had their first annual Mom s Night Out with Pallet painting and wine.
Jamboree will be in two weeks. Old Business: Hockey Day MN 2018: They are still gathering the final amounts but the event did get over $400,000 in sponsorships. How to bridget Mite-Squirts: we will table this for a bit yet. A possible email to parents and more communication on the website is the idea at this time. New Business: Team Projections for 18/19-please bring to the next meeting. BOD positions for 18/19-please let Mike know if you will be coming back or not for next season. Open EB positions-vp and Treasurer-Jeff Hess and Sara Yurczyk Open Forum: We will host the State PW s and Bantam tournaments- March 16, 17 and 18. There will be plenty of volunteer opportunities. Announcements: o Next BOD Meeting: Wednesday, March 21 st, 2018 at Pesty s at 8pm. Adjournment: 1 st : Connie K. 2 nd : Kurt M.