WANTED: Save the date for Texas premier animal welfare conference! We re celebrating our 10th anniversary & proving things get better with age! April 28-30, 2018 Austin, TX RENAISSANCE HOTEL Texasunites.com
Join our team April 27-29, 2019 At the Texas Unites for Animals Conference, hundreds of animal advocates from Texas and our surrounding states gather for professional development and networking opportunities to support one another in a variety of animal welfare endeavors. Texas Unites welcomes those involved in the animal care & control, sheltering, veterinary, and rescue communities. If this is your marketing audience, partnering with Texas Unites is the perfect opportunity to reach over 600 animal welfare professionals with your products and services. With your support, Texas Unites will continue to elevate the profession of animal welfare and improve the lives of animals and people in Texas and beyond! Sponsor (pgs. 4-8) By sponsoring the Texas Unites for Animals Conference, your company will be recognized as one of the leading supporters of animal care, rescue and protection in the country. Texas Unites for Animals provides a variety of sponsorship opportunities, each offering unique ways for your company to participate and network with hundreds of animal care professionals. Exhibit (pgs. 8-9) By exhibiting at the Texas Unites for Animals Conference, your company will engage with attendees from all aspects of animal welfare, including animal control officers, shelter and operations managers, rescue volunteers, non-profit board members, private shelter staff, veterinarians and others in the fields of animal sheltering, care and control. Texas Unites for Animals provides generous, dedicated exhibit hall time for your company to showcase your products and services and network with hundreds of animal care professionals. Donate (pg. 10) Texas Unites for Animals is a non-profit venture. Our conference and year-round training opportunities provide relevant, quality education to animal control officers, shelter staff, volunteers, veterinarians, rescuers and animal welfare advocates throughout the Southwest. A donation to Texas Unites supports our efforts to educate and advocate for animal welfare professionals in Texas! Get Noticed (pg. 10) Strategically reinforce your company s presence by advertising in the conference program, the on-site guide for everything conference related, start to finish! You can also showcase your company and draw attendees to your booth by offering a contest or raffle, networking with attendees at the evening events, and joining in conference sessions to get the most out of the Texas Unites for Animals Conference! 2
THE SCHEDULE Friday, April 26, 2019 Exhibitor Move-In Conference Registration *Exhibit Hall Opening Reception 12:00 pm - 5:00 pm 2:00 pm - 8:00 pm 6:00 pm - 8:00 pm Saturday, April 27, 2019 Conference Registration Breakfast Keynote Address *Break in Exhibit Hall Vendor Lunch Lunch *Exhibit Hall Open *Break in Exhibit Hall *Exhibit Hall Networking Event 7:00 am - 4:00 pm 7:30 am - 8:30 am 8:30 am - 10:00 am 10:00 am -11:00 am 11:00 am - 12:30 pm 12:00 pm - 12:45 pm 12:30 pm - 2:00 pm 1:00 pm - 2:00 pm 2:00 pm - 3:30 pm 3:30 pm - 4:00 pm 4:00 pm - 5:30 pm 5:30 pm - 7:30 pm Sunday, April 28, 2019 *Breakfast in Exhibit Hall *Break in Exhibit Hall Vendor Lunch *Lunch in Exhibit Hall 7:30 am - 8:30 am 8:30 am - 10:00 am 10:00 am - 10:30 am 10:30 am -12:00 pm 11:00 am - 11:45 am 12:00 pm - 2:00 pm FINAL OPPORTUNITY TO VISIT EXHIBIT HALL Exhibit Tear Down Break Knotty Deck & Bar Social 2:00 pm - 6:00 pm 2:00 pm - 3:30 pm 3:30 pm - 4:00 pm 4:00 pm - 5:30 pm 8:00 pm 10:00 pm Monday, April 29, 2019 Breakfast Exhibit Tear Down (optional) Break Closing Event 7:30 am - 8:30 am 8:00 am - 9:30 am 8:30 am - 10:00 am 10:00 am -10:30 am 10:30 am -12:00 pm 12:00 pm - 12:30 pm Exhibit Hall Times Noted with Star * 3
The packages In addition to the recognition you ll earn as a dedicated supporter of the animal care, rescue, and protection industry, your company will receive: Lone Star Sponsor- $25,000 Recognition as the Keynote Sponsor with an opportunity to address attendees during the Keynote session (more attendees are present at the Keynote than at any other scheduled conference activity). Your logo receives top placement on entrance unit signage (unique to Lone Star, Heart of Texas, and Big Bend Sponsors) Your digital ad emailed to Texas Unites registrants and complete Texas Unites contact list in advance of the conference (unique to Lone Star, Heart of Texas, Big Bend, and Monarch Sponsors) Your logo prominently placed in all 2019 conference email campaigns (unique to sponsors at the $6,000+ level) Four complimentary exhibit hall booths in a prime location - a $3,000+ value Four complimentary registrations for your representatives - each includes all meals, events and workshops Free full page ad in the conference program - full color, 40+ page complete guide to events, workshops and activities Your logo on one conference promotional item (excluding tote bag, t-shirt or attendee badge) Your logo receives top placement in the conference program and on sponsor signage Your logo and a link to your website receive top placement on the Sponsor page of the conference website Heart of Texas Sponsor- $20,000 Recognition as the Saturday Grand Ballroom Lunch Sponsor with opportunity to address attendees at the conference lunch. Your logo receives prominent placement on entrance unit signage (unique to Lone Star, Heart of Texas, and Big Bend Sponsors) Your digital ad emailed to Texas Unites registrants and complete Texas Unites contact list in advance of the conference (unique to Lone Star, Heart of Texas, Big Bend, and Monarch Sponsors) Your logo prominently placed in all 2019 conference email campaigns (unique to sponsors at the $6,000+ level) Four complimentary exhibit hall booths in a prime location - a $3,000+ value Four complimentary registrations for your representatives - each includes all meals, events and workshops Free full page ad in the conference program - full color, 40+ page complete guide to events, workshops and activities Your logo on one conference promotional item (excluding tote bag, t-shirt or attendee badge) Your logo receives prominent placement in the conference program and on sponsor signage 4
The packages Big Bend Sponsor- $15,000 Recognition as the Saturday Evening Networking Event Sponsor with custom event branding and opportunity to address attendees at the opening of the Saturday Evening Networking Event Your logo receives prominent placement on entrance unit signage (unique to Lone Star, Heart of Texas, and Big Bend Sponsors) Your digital ad emailed to Texas Unites registrants and complete Texas Unites contact list in advance of the conference (unique to Lone Star, Heart of Texas, Big Bend, and Monarch Sponsors) Your logo prominently placed in all 2019 conference email campaigns (unique to sponsors at the $6,000+ level) Four complimentary exhibit hall booths in a prime location - a $3,000+ value Four complimentary registrations for your representatives - each includes all meals, events and workshops Free full page ad in the conference program - full color, 40+ page complete guide to events, workshops and activities Your logo on one conference promotional item (excluding tote bag, t-shirt or attendee badge) Your logo receives prominent placement in the conference program and on sponsor signage Monarch Sponsor- $10,000 Recognition as the Friday Evening Welcome Reception Sponsor with custom event branding and opportunity to address attendees at the opening of the Friday Evening Welcome Reception Your digital ad emailed to Texas Unites registrants and complete Texas Unites contact list in advance of the conference (unique to Lone Star, Heart of Texas, Big Bend, and Monarch Sponsors) Your logo prominently placed in all 2019 conference email campaigns (unique to sponsors at the $6,000+ level) Four complimentary exhibit hall booths in a prime location - a $3,000+ value Four complimentary registrations for your representatives - each includes all meals, events and workshops Free full page ad in the conference program - full color, 40+ page complete guide to events, workshops and activities Your logo on one conference promotional item (excluding tote bag, t-shirt or attendee badge) Your logo receives prominent placement in the conference program and on sponsor signage Early Commitment BONUS! Sponsor logos will appear in conference registration brochure and on the registration website by returning your agreement on or before January 4, 2019. All options are first come, first served, so sign up early! 5
The packages Sponsor Packages Bluebonnet Sponsor - $6,000 Sunday Exhibit Hall Lunch Sponsor with opportunity to address attendees at the conference lunch Your logo prominently placed in all 2019 conference email campaigns (unique to sponsors at the $6,000+ level) Two complimentary exhibit hall booths in a prime location - a $1,500 value Two complimentary registrations for your representatives - each includes all meals, events and workshops Free ½ page ad in conference program - full color, 40+ page complete guide to events, workshops and activities Your logo on one conference promotional item (excluding tote bag, t-shirt or attendee badge) Your logo receives prominent placement in the conference event program and on sponsor signage Yellow Rose Sponsor - $5,000 Option #1: Recognition as the Registration sponsor with your logo on all attendee badges and lanyards OR Option #2: Recognition as the Tote bag sponsor with your logo on all attendee tote bags OR Option #3: Recognition as the T-shirt sponsor with your logo on all attendee conference t-shirts OR Option #4: Recognition as the Print sponsor with your logo on the back cover of the conference program AND Two complimentary exhibit hall booths in a prominent location - $1,500 value Two complimentary registrations for your representatives - each includes all meals, events and workshops Free ½ page ad in conference program - full color, 40+ page complete guide to events, workshops and activities Your logo receives prominent placement in the conference event program and on sponsor signage Early Commitment BONUS! Sponsor logos will appear in conference registration brochure and on the registration website by returning your agreement on or before January 4, 2019. All options are first come, first served, so sign up early! 6
Longhorn Sponsor - $3,500 Option #1: Executive Leadership Track Sponsor with opportunity to address an elite group of Executives and Managers attending the one day Executive Leadership Track OR Option #2: Shelter Medicine Track Sponsor with opportunity to address an elite group of Veterinarians attending the one day Shelter Medicine Track AND Two complimentary exhibit hall booths in a prominent location - $1,500 value Two complimentary registrations for your representatives - each includes all meals, events and workshops Free ¼ page ad in conference program - full color, 40+ page complete guide to events, workshops and activities Your logo receives prominent placement in the conference event program and on sponsor signage Cowboy Sponsor- $ 3,000 Option #1: Recognition as sponsor for Sunday evening Knotty Deck & Bar Social Hour OR Option #2: Recognition as sponsor for breakfast in the Exhibit Hall (more than one available) OR Option #3: Recognition as sponsor for afternoon snack break in the Exhibit Hall (more than one available) AND Two complimentary exhibit hall booths in a preferred location - $1,500 value Two complimentary registrations for your representatives - each includes all meals, events and workshops Free ¼ page ad in conference program - full color, 40+ page complete guide to events, workshops and activities Your logo receives prominent placement in the conference event program and on sponsor signage The packages Early Commitment BONUS! Sponsor logos will appear in conference registration brochure and on the registration website by returning your agreement on or before January 4, 2019. All options are first come, first served, so sign up early! 7
The packages Alamo Sponsor - $2,000 Recognition as a Website Sponsor with a logo ad on home page of conference website (more than one available) One complimentary exhibit hall booth Two complimentary registrations for your representatives - includes all meals, events and workshops 50% off ad in conference program - full color, 40+ page complete guide to events, workshops and activities Your logo in the conference event program and on sponsor signage Your logo and a link to your website on the Sponsor page of the conference website Mockingbird Sponsor - $1,000 Recognition as a workshop sponsor with opportunity to address attendees at the opening of your selected workshop (choose from 45+ workshops) One complimentary exhibit hall booth Two complimentary registrations for your representatives - includes all meals, events and workshops 25% off ad in conference program full color, 40+ page complete guide to events, workshops and activities Your logo in the conference event program and on sponsor signage Your logo and a link to your website on the Sponsor page of the conference website Trading Post Exhibitor - $750 ($375 for nonprofit organizations) One complimentary exhibit hall booth One complimentary registration for your representative - includes all meals, events and workshops Exhibitor listing in the conference program - full color, 40+ page complete guide to events, workshops and activities A link to your website on the Sponsor/Exhibitor page of the conference website Early Commitment BONUS! Sponsor logos will appear in conference registration brochure and on the registration website by returning your agreement on or before January 4, 2019. All options are first come, first served, so sign up early! 8
THE EXHIBITS Your Texas Unites Booth is a Valuable Marketing Investment! With generous, dedicated exhibit hall time, exhibitors have several opportunities to engage with all of the attendees. Breakfast, lunches, breaks and evening receptions are hosted in the exhibit hall. Two evening events, Welcome Reception and Networking Event, are designed with activities to specifically increase your company s exposure and drive traffic to all areas of the exhibit hall. Exhibitors receive the same benefits as attendees with access to workshops, meals, and receptions. Exhibitors are offered a private lunch seating on Saturday and Sunday before the attendees lunch - an opportunity to step away from your booth and enjoy the company of your fellow exhibitors. Your Booth Package 10 x 10 booth 8 high backwall 3 high side drape 7 x 44 one-line ID sign 6 x 30 skirted table two chairs one wastebasket Additional charges apply for electricity, internet access, or supplementary equipment Lodging Renaissance Austin Hotel 9721 Arboretum Boulevard Austin, Texas 78759 1-800-468-3571 Texas Unites Room Rates are $179 per night. To receive this exclusive rate, you must use the special link on the Texas Unites website to make your reservations, or call and mention Texas Unites. Rooms are limited at this rate, so reserve yours today. Booth Placement Booth placement is assigned based on sponsorship level, the number of years the company has exhibited, and the order in which exhibitor requests and payments are received, so make your reservations early! For premium booth placement and to increase your visibility to attendees, contact Rebecca Langevin, Executive Director, at rebecca@texasunites.com to discuss available sponsorship opportunities. Secure Your Booth! Please complete the Partner Agreement and return to: EMAIL info@texasunites.com FAX: 972-534-1501 MAIL: PO Box 6551 McKinney, TX 75071 Contact Rebecca Langevin, Executive Director for questions at rebecca@texasunites.com We SOLD OUT the exhibit hall last year and hope to do it again in 2019, so reserve your spot early! 9
Bag Inserts All sponsors and exhibitors are invited to provide a promotional item, coupon, flyer, business card, etc. to be placed in the tote bags provided to every attendee at registration. Detailed shipping instructions and deadlines will be provided to registered sponsors and exhibitors. Advertising Reinforce your company s presence by advertising in the conference program, the on-site guide for everything conference related, start to finish! The finished program is 8 ½ by 11. Rates are: $500 for full-page ad (8 wide by 10 ½ tall) $350 for ½ page ad (8 wide by 5 ¼ tall) $250 for ¼ page ad (4 wide by 5 ¼ tall) GET NOTICED Premium ad placement is available with conference sponsorship packages. Applicable sponsorship discounts are described in the Sponsorship Levels and Benefits (pgs. 4-8). Your completed Partner Agreement (pgs. 11-12) and digital ad must be received by February 15, 2019 to be included in the program. Digital ads should be complete and include all supporting artwork and fonts embedded. Minimum resolution is 300 dpi at 100%. Raffles Draw attention to your booth and create excitement around your products by contributing merchandise, gift certificates, baskets, etc. to be given away during the receptions and closing ceremonies of the conference. This is a great way for your organization to be individually recognized. Donate Demonstrate your support of Texas animal welfare community through a donation to Texas Unites. Your donation will support our efforts to educate and advocate for animal welfare professionals in Texas. All donors will be recognized in the conference program. Remote Participation If your company is unable to attend Texas Unites, but you are interested in reaching our attendees through any of the above promotional opportunities, please contact Rebecca Langevin, Executive Director, at rebecca@texasunites.com for additional information on how to participate. 10
PARTNER AGREEMENT Partner Agreement Primary Contact: Organization: Street Address: City: State: Zip: Phone: Email: Company Website for Link: Secondary Contact: Phone: Email: Company Name (exactly as you wish it to appear in all publications): Partner Level: Partner Amount: Advertising Amount: Donation Amount: Option #: Additional Badges/Representatives ($215 each*) Additional representatives attend at our exclusive member rate! See Sponsor & Exhbitor Levels & Benefits, pgs. 4-8, for number of complementary badges Total: *If your company wishes to send more than the allotted representatives for your sponsor or exhibitor level, additional badges must be purchased on this form. Names of those attending are not needed at this time. All Partner representatives are offered the exclusive member registration rate and are provided the full benefits of registration including workshops, meals, and receptions. Payment Information: Check enclosed (payable to Texas Unites) Please charge: Visa Mastercard American Express Discover Name on Card: Card Number: Expiration Date: CVV: Billing Address: Billing Zip Code: Authorized Signature (for credit cards): CONTINUED ON NEXT PAGE 11
PARTNER AGREEMENT TERMS & CONDITIONS CONTRACTING SERVICES: Freeman is contracted to assist with the Texas Unites for Animals 2019 conference. Freeman order forms and information will be available online and details will be sent via email. If you have any questions, you can reach Freeman s Exhibitor Services Department at (210) 227-0341. Due to the layout of the hotel, storage space is not available for display materials and/or show merchandise. Direct shipments to the hotel are NOT permitted and could result in storage charges of up to $50/day. All supplies, related equipment, crates, trash, etc. must be removed from the exhibit hall no later than 9:30 am on Monday, April 29, 2019. HOLD HARMLESS: The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of exhibitor s activities on the Hotel premises and will indemnify, defend and hold harmless Texas Unites, the Renaissance Austin Hotel, its owner and its management company, as well as their respective agents, servants and employees from any and all such losses, damages and claims. INSURANCE: Texas Unites for Animals exhibitors and sponsors acknowledge that the Hotel and its owners do not maintain insurance covering property brought onto the Hotel premises by exhibitors and that it is the sole responsibility of the exhibitor to obtain insurance covering such losses. PROMOTIONAL MATERIALS: Nothing shall be posted, nailed or screwed or otherwise attached to columns, walls, floors or other parts of the building or furniture. Distribution of promotional gummed stickers or labels is strictly prohibited. UNATTENDED ITEMS: The Hotel cannot ensure the security of items left unattended in function rooms. LABOR FEES: There are labor fees associated with extraneous tasks such as hanging banners, loading or unloading meeting materials. Please consult the conference coordinator at info@texasunites.com to determine what, if any, charges may be applicable. FOOD: No outside food or beverage is permitted in the Exhibit Hall. SALE OF PRODUCTS: Texas Unites reserves the right to prohibit the sale and/or display of any products or services for any reason, including, without limitation, products and/or services it considers, in whole or in part, to be in conflict with its values or mission. EXHIBIT HALL HOURS: Exhibitors MUST BE PRESENT during all regularly scheduled exhibit hall hours. Booths are to remain intact through the end of the exhibiting portion of the conference. Tear down begins no earlier than Sunday, April 28, 2:00 p.m. Exhibitors are allowed in the hall one-half hour prior to and one-half hour after scheduled conference hours. MAILING LIST: The mailing list of attendees is provided before and after the event to sponsors and exhibitors of Texas Unites for Animals only. This list is limited to one-time use and all names and addresses are the exclusive and valuable property of Texas Unites. The exhibitor/sponsor in no way acquires ownership or rights to further usage of the list or the names. Texas Unites is not endorsing or promoting any product or service. The Texas Unites for Animals name cannot be used in promotion without prior written approval. Texas Unites reserves the right to refuse use of the list at their discretion. Acknowledged and Agreed to by: Printed Name and Title: Signature: Date: Cancellation Policy The Texas Unites for Animals Conference is made possible through the generosity of our partners and supporters. Every partner opportunity is limited, making each sponsor, exhibitor and advertiser essential to a successful conference for all. Once the Partner Agreement is submitted with payment, we are unable to issue refunds. Please send this completed form with payment to: Texas Unites Attn: Rebecca Langevin P.O. Box 6551 McKinney, Texas 75071 info@texasunites.com Fax: 972-534-1501 EARLY COMMITMENT BONUS! For logo and/or name recognition in the conference registration brochure and regsitration website, return your agreement by January 4, 2019. DEADLINE: To be included in the on-site conference program and signage, all Partner Agreements, logo files, and ad files must be received by February 15, 2019. Please retain a copy of this agreement for your records. thank you for your support! 12
SEE YOU SOON! April 27-29, 2019 Renaissance Austin Hotel Austin, Texas Thanks to our 2018 Sponsors SM The way home for lost pets. A Division of TriStar Metals, Inc We ll Be Back in Austin in 2020/2021 - Save the Date! April 25-27, 2020 April 24-26, 2021