Sponsor prospectus 9 th European Multidisciplinary Colorectal Cancer Congress 9-11 MARCH 2019 Lisbon Congress Center Portugal www.emccc2019.org 1
INVITATION LETTER It is with great pleasure to to invite you to participate in the 9th European Multidisciplinary Colorectal Cancer Congress 2019! The European Multidisciplinary Colorectal Cancer Congress (EMCCC) is the European conference that truly provides a platform for in-depth multidisciplinary interaction among the various research areas involved. The Dutch Colorectal Cancer Group (DCCG) has taken the initiative for the EMCCC since 2001. The conference in 2019 builds upon eight previous successful multidisciplinary conferences on colorectal cancer which were held in the Netherlands, Germany and France. The EMCCC offers an intimate scientific/educational environment for more than 700 participants. Colorectal cancer is one of the most common types of malignancies and much progress has been made in recent years in understanding the biology and treatment of this disease. These developments encompass almost the full research area including genetics, biology, pathology/prognostic markers, surgery, screening, systemic treatment, radiotherapy, and imaging. This implies that both pre-clinical and clinical research is becoming much more multidisciplinary oriented. The conference will have separate workshops on surgery, medical oncology, radiotherapy, pathology, imaging, gastroenterology, and genetics, but all other sessions are plenary in order to have optimal interaction between all disciplines. The format of the conference consists of workshops, keynote lecture, controversy sessions, satellite symposia, and oral and poster presentations on prevention and screening, diagnosis and follow-up, translational research, multidisciplinary management, genetics, evaluation of treatment, and updates on randomized CRC trials. The meeting will be hosted in the Lisbon Congress Center, Lisboa, Portugal from 9 March until 11 March 2019. We look forward to greeting you in Portugal! EMCCC 2019 EXECUTIVE COMMITTEE AN INITIATIVE OF: DUTCH COLORECTAL CANCER GROUP (DCCG) EUROPEAN ORGANIZATION FOR RESEARCH AND TREATMENT OF CANCER GASTROINTESTINAL TRACT CANCER GROUP (EORTC GI GROUP) GRUPO DE INVESTIGACAO DO CANCRO DIGESTIVO (GICD) 2
EMCCC 2019 COMMITTEES EXECUTIVE COMMITTEE Pieter Tanis, surgery, chairman Amsterdam University Hospital, Amsterdam, the Netherlands Dirk Arnold, medical oncology University Cancer Center Hamburg, Germany Helder Mansinho, medical oncology Hospital Garcia de Orta, Almada Portugal Miriam Koopman, medical oncology UMC Utrecht Cancer Center, the Netherlands Jeroen Buysen, radiotherapy MAASTRO Clinic, Maastricht, the Netherlands Gerrit Meijer, pathology Netherlands Cancer Institute, Amsterdam, the Netherlands Rolf Sijmons, genetics University of Groningen, the Netherlands Leon Moons, gastroenterology UMC Utrecht Cancer Center, the Netherlands Regina Beets-Tan, radiology Netherlands Cancer Institute, Amsterdam, the Netherlands INTERNATIONAL SCIENTIFIC COMMITTEE Luis Costa, medical oncology, Portugal Sabine Tejpar, medical oncology, Belgium Kees Verhoef, surgery, the Netherlands Thomas Helmberger, interventional radiology, Switzerland Karen Lise Garm Spindler, experimental clinical oncology, Denmark Hugo Pinto Marques, surgery, Portugal Teresa Macarulla, medical oncology, Spain Hans de Wilt, surgery, the Netherlands Ane Appelt, radiotherapy, United Kingdom Sara Lonardi, medical oncology, Italy Geerard Beets, surgery, the Netherlands Richard Adams, medical oncology, United Kingdom Marc Peeters, medical oncology, Belgium Anna Martling, surgery, Sweden CONGRESS & EXHIBITION ORGANIZERS Congress Care PO Box 440 5201 AK s-hertogenbosch The Netherlands Tel. +31-73-690 1415 info@congresscare.com www.congresscare.com 3
CONGRESS DETAILS DATE March 9-11, 2019 CITY / COUNTRY Lisbon / Portugal CONGRESS VENUE Centro de Congressos de Lisboa Congress Centre Lisbon (CCL) Praça das Indústrias 1300-307 Lisboa, Portugal lisboacc@aip.pt www.lisboacc.pt EMCCC 2019 will be held in the Lisboa Congress Center (LCC) (www.lisboacc.pt), located only a few minutes from the city center located near the Tagus river and near the historic buildings of Belém quarter. Several hotels are situated on walking distance of the congress center. Lisbon has an excellent public transport system with stops in front of the congress center. Lisbon is easy accessable from any part of the world thanks to its International Airport, motorways and railway network. For more info please check: www.visitlisboa.com. CONGRESS LANGUAGE The official language of the Congress is English. PARTICIPANTS Based on previous editions of the EMCCC congresses, an attendance over 700 delegates is expected. TARGET AUDIENCE Health care professionals, working in the field of colorectal cancer with an interest in: medical oncology, surgical oncology, radiation oncology, pathology, gastroenterology, imaging, radiology, basic science and genetics. Delegates attending EMCCC congresses originate from all over the world. CONGRESS TOPICS Computerised imaging workshops Prevention and screening Diagnosis and follow-up Translational research Controversy Multidisciplinary management Genetics Evaluation of treatment Update on CRC trials TIMING The congress will start on Saturday 9 March 2019 with registration, a satellite symposia, opening ceremony and welcome reception. On Sunday 10 and Monday 11 March, plenary sessions, satellite symposia, workshops and poster sessions will take place in combination with sessions focused on gastroenterlogists. 3 time slots are available for sponsored satellite symposia (please see the programme at the glance for exact timing sessions printed in bold). The congress will end on Monday 11 March. At the end of the day in order give the delegates to fly home the same evening to most European destinations. CONGRESS SECRETARIAT & EXHIBITION ORGANIZERS Congress Care PO Box 440 5201 AK s-hertogenbosch The Netherlands Tel. +31-73-690 1415 info@congresscare.com www.congresscare.com 4
PROGRAM AT A GLANCE SATURDAY 9 MARCH 2019 13:00 13:05 13:05 14:30 14:30 15:00 15:00 16:00 16:00 18:00 18:00 18:30 19:00 20:00 Opening Lessons to be learned from national and international research infrastructures Break Plenary sponsored symposium Discussing areas of controversy DCCG lecture Welcome reception SUNDAY 10 MARCH 2019 08:15 09:30 09:30 10:45 10:45 11:15 11:15 12:30 12:30 14:00 12:45 13:45 12:45 13:45 14:00 15:00 15:00 16:00 16:00 16:30 16:30 17:45 19:00 23:00 Session 1: Treatment of screen detected lesions Session 2: What s new in diagnostic imaging Break Session 3: State of the art and development in neo-adjuvant treatment Lunch & Poster viewing CRC Group Meetings / trial Meetings / Consensus or guideline initiatives Plenary Sponsored symposium Session 4: Case discussion with expert panel Session 5: Translational research Break Session 6: What s new in diagnostic and therapeutic endoscopy? Dinner MONDAY 11 MARCH 2019 08:15 09:30 09:30 10:45 10:45 11:15 11:15 12:30 12:30 14:00 12:45 13:45 12:45 13:45 14:00 15:15 15:15 16:00 16:00 16:30 16:30 17:45 17:45 18:00 Session 7: Primary colon and rectal cancer treatment state of the art and future Session 8: Systemic therapy in the metastatic setting state of the art and future Break Session 9: Colorectal cancer and the immune system Lunch & Poster viewing CRC Group Meetings / trial Meetings / Consensus or guideline initiatives Plenary Sponsored symposium Session 10: Genetics Session 11: Best paper session Break Session 12: Curative treatment of metastases Closing PROMOTION / DISTRIBUTION EMCCC 2019 WEBSITE The congress website will be available at: www.emccc2019.org. The website will host an electronic abstract submission form, delegate registration module, practical information pages, hotel booking form and dedicated sections for sponsors. FIRST ANNOUNCEMENT + CALL FOR ABSTRACTS Starting in July 2018 with: Direct (e)mail Distribution via executive committee on relevant (international) congresses Distribution via national societies SECOND ANNOUNCEMENT A 2nd announcement is scheduled for October 2019. DIRECT E-MAIL All potential participants will receive reminder e-mails before every deadline. AMBASSADOR PROGRAMME All members of the local and international scientific committee will make sure that all potential participants within their region are made aware of EMCCC 2019. 5
SPONSOR OPPORTUNITIES The executive committee fully acknowledges that each company has individual requirements and therefore will be happy to tailor sponsorship packages that may better complement your company s marketing profile and objectives. The scientific programmes of the sponsored symposia may be proposed by the industry and must be approved by the executive committee. Since the sponsored symposia form an integral part of the scientific programme they must conform to the norms and practices of scientific meetings. This includes full disclosure of any activities and commitments that may be considered to represent a potential conflict of interest. Timeslots will be assigned on a first come first served base. High-level audio-visual equipment and technical support are included (same service level as for the regular congress sessions). SPONSOR PACKAGE 1 Total investment: EUR 37,500 Sponsored Satellite Symposium on Saturday 9 March duration: 1 hour Exhibition space of 12 m2 Acknowledgement as major sponsor on website, in programme book and in the Mobile App (section sponsors) Description of products/ services in exhibitor catalogue Full colour, 1 page advertisement in second announcement & programme book 10 complimentary full congress registrations SPONSOR PACKAGE 2 Total investment: EUR 42,500 Sponsored Satellite Symposium on Monday 11 March duration: 1 hour Exhibition space of 12 m2 Acknowledgement as major sponsor on website, in programme book and in the Mobile App (section sponsors) Description of products/ services in exhibitor catalogue Full colour, 1 page advertisement in second announcement & programme book 10 complimentary full congress registrations SPONSOR PACKAGE 3 Total investment: EUR 47,500 Sponsored Satellite Symposium on Sunday 10 March duration: 1 hour Exhibition space of 12 m2 Acknowledgement as major sponsor on website, in programme book and in the Mobile App (section sponsors) Description of products/ services in exhibitor catalogue Full colour, 1 page advertisement in second announcement & programme book 10 complimentary full congress registrations SPONSORED INTEGRATED SYMPOSIA Symposium 1 Symposium 2 Symposium 3 Saturday 9 March 2019 Sunday 10 March 2019 Monday 11 March 2019 15:00-16:00 hrs 12:45-13:45 hrs 18:15-19:45 hrs EUR 29,500 EUR 37,500 EUR 32,500 HOSPITALITY SUITES IN THE LISBON CONGRESS CENTER Prices on request EXHIBITION EUR 525 PER SQM Exhibition space is available as per the attached exhibition floor plan. The price quoted above is per square meter floor space. It is space only. Standard booth (shell scheme) is not included but can be ordered separately. Exhibitors are free to use their own booth materials and own booth construction crew. Floor space is available in units of 6 square meter (2mx3m) minimum. Location will be assigned on a first come first served basis. Information regarding shell scheme booths can be obtained through the congress secretariat. Exhibitors will receive an comprehensive exhibitors manual prior to the congress, at latest by December 2018. BOOTH PERSONNEL / CONGRESS REGISTRATIONS Each exhibitor is entitled to 2 free stand personnel badges. In addition for those exhibitors with stands of over 12m2, an additional free stand personnel badge is included. Additional stand personnel may be registered at the special rate of EUR 350. 6
ADVERTISING / BRANDING 2nd announcement (distribution 7,500 copies) Final programme Pocket programme / map sole sponsor sole sponsor sole sponsor EUR 2,500 EUR 2,500 EUR 4,500 For information on other possibilities, please contact the secretariat. E-POSTERS EUR 15,000 Exclusive sponsorship of electronic poster area, (incl. logo on computer screens, meeting website & meeting program book) CONGRESS BAGS (ENVIRONMENTAL FRIENDLY AND SOCIAL RESPONSIBLE) Congress bags including manufacturing of bags. Company name and logo of the sponsoring company will be appropriately printed on the bag. EUR 9,500 LANYARDS (ENVIRONMENTAL FRIENDLY AND SOCIAL RESPONSIBLE) Company name and logo of the sponsoring company will be appropriately printed on the lanyard. EUR 2,500 INSERT EUR 2,500 WEBCAST EUR 9,500 LIVE STREAMING EUR 9,500 SCIENTIFIC MOBILE PROGRAMME APPLICATION (APP) Sole sponsorship of the APP includes logo on welcome screen and menu. The APP includes: full scientific programme and posters. Contact the secretariat for an example of the APP. EUR 4,750 Insert of promotional brochure or leaflet or invitation in the congress bags. Available for sole sponsorship. Rights to webcast the entire congress. Excluding audiovisual material and technicians. The right to broadcast live from the EMCCC 2019 venue Excluding costs for the extra required audiovisual equipment, meeting rooms and technicians. sole sponsor 7
EXHIBITION PLAN 9 7+8 7+8 6 2 12m 12m2 6m2 6m2 POSTERS & MEETINGS ROOMS 5 6m2 10 4 6m2 20m2 CATERING 3 12m2 MEETING ROOMS CATERING 36m2 1 CATERING 12m2 Registration desk 8 ENTRANCE 12
9th European Multidisciplinary Colorectal Cancer Congress 9-11 March 2019, Lisbon Congress Center Lisbon, Portugal SPONSOR & EXHIBITOR APPLICATION FORM Sponsor items EURO Sponsor packages Sponsored sessions Sponsorpackage 1 37,500 Sponsorpackage 2 42,500 Sponsorpackage 3 47,500 Integrated symposium Saturday 9 March 2019 15:00-16:00 hrs. 29,500 Integrated symposium Sunday 10 March 2019 12:45-13:45 hrs. 37,500 Integrated symposium Monday 11 March 2019 12:45-13:45 hrs. 32,500 Hospitality suites Meeting space in Congress Venue Exhibition space Bare booth space: sqm. @ EUR 525 per square meter Full congress registrations Advertising / branding items 350 Advertisement: 2nd announcement full page advertisement 2,500 Advertisement: Final programme full page advertisement 2,500 Advertisement: Pocket programme / map 4,500 E-posters: see manual for description Scientific / learning materials On request 15,000 EMCCC 2019 WiFi Network: see manual for description 2,500 Congress bags: see manual for description 9,500 Lanyards: see manual for description 2,500 Insert in congress bags 2,500 Webcast & E-learning service: see manual for description 10,000 License for live streaming: see manual for description 9,500 Scientific Mobile Programme App: see manual for description 4,750 Total amount due (ex. VAT): PROCEDURE: 1) Please mark the event(s) you would like to sponsor 2) Calculate and note the total amount. 3) After receipt of the application form, you will receive a confirmation and an invoice for the requested items for a non-refundable deposit of 50% of the total amount. The remaining 50% of the total amount due will be invoiced in December 2018. 4) The total amount has to be settled before 1 February 2019. Cancellation fee of 50% of the total amount will be charged up until 6 months before the congress. Thereafter the full amount will be charged in the event of cancellation. CONTACT DETAILS logistic & practical matters Company: Telephone: Contact person: E-mail: CONTACT DETAILS invoicing & contracting Company Telephone Contact person: E-mail: Address for correspondence: PO-number (if applicable): Signature: VAT-number (European Community based companies only): Sponsor & Exhibition Application Form 9th European Multidisciplinary Colorectal Cancer Congress www.emccc2019.org 9
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