Registered Charity no. 313014 North West Branch CILIP NW Regional Network Minutes of the A.G.M. held on Monday 18th April 2016, 1.20pm, at Macclesfield Library, Jordangate, Macclesfield. Committee Members present: Michael Cook (Chair) MC Julie Griffiths (Outgoing Chair) JG Catherine Chorley (Secretary) CC Linda Ferguson (Mentor Support Officer) LF Debbie Franks (Treasurer) DF Deborah Harrop (Past Events Co-ordinator) DH Amy Roberts (Events Co-ordinator) AR 47 delegates, including 9 speakers, also attended the Members Day. Absent: Mark Burgess (Web Officer) Zoe Collyer-Strutt (Awards Officer) Emily Hopkins (Candidate Support Officer) Padma Inala (Special Interest Group Liaison Officer) Daniel Livesey (Candidate Support Officer) Lisa McLaren (Newsletter Editor) Helen Monagle (New Professionals Officer) Christine Tate (Student Rep) Minutes: Catherine Chorley (Secretary) Apologies for absence: Apologies were received from Zoe Collyer-Strutt, Emily Hopkins, Daniel Livesey, Lisa McLaren and Christine Tate. 1) Welcome to all JG welcomed all the Regional Network Members and introduced the Regional Network Committee. 2) Minutes of the 2015 AGM - 1 -
Accuracy of previous AGM minutes proposed by MC and seconded by AR. None. 3) Matters arising from the minutes 4) Chair s Annual Report 2015. JG gave a brief overview of the previous year s proceedings and membership statistics, including the following: a. Membership Currently 891 in the North West. b. Events A number of events have taken place over the last year. Highlights include: Making Your Message Stick (run in association with ARLG): a hands-on guide to creating presentations, facilitated by Ned Potter; Careers days at MMU attended by Committee members; A session on cataloguing; Professional Registration events: o Mentor training; o Mentor exchange of experience; o Portfolio Building workshop; o Three practical revalidation sessions in Salford, Haydock and Manchester. Events scheduled for year ahead (further details to follow): A visit to Liverpool Maritime Museum and Archive; A visit to Manchester Law Library. c. Twitter 797 followers to date. Accuracy of Chair s Report for 2015 proposed by LF and seconded by Geraldine Kane. 5) Financial Report 2015 DF discussed the accounts. Notable points included:- Accounts audited and passed by CILIP on 21 st January 2016. - 2 -
Accounts balances remain in credit: as of 31 st December 2015 current account held 664.70 and deposit account held 3,861.81. Plan to draw on some of the deposited funds again for activities in 2016. This is to keep attendance fees for events low, and to provide bursary support for members professional registration and CPD. Full financial breakdown provided in Appendix A. Accuracy of Financial Report for 2015 proposed by David Stewart and seconded by AR. 6) The CILIP North West Regional Network Committee for 2016 a. New Members: Catherine Chorley (Secretary) Zoe Collyer-Strutt (Awards Officer) Lisa McLaren (Newsletter Editor) b. Resignations: Julie Griffiths (Chair) Michael Cook (Vice Chair) Deborah Harrop (Events Co-ordinator) Olivia Walwyn (Secretary) Tracy Owen (Awards Officer) c. Existing members taking up new roles: Michael Cook (Chair) Amy Roberts (Events Co-ordinator) 7) Any other business None. Following the formal close of the AGM, MC thanked JG for all her hard work. 8) Date of next meeting Date for 2017 tbc. Catherine Chorley, Secretary of the CILIP North West Regional Network, 18 th April 2016. Signed Date - 3 -
Appendix A: Finance Report 2015 CILIP NWMN Costs Income Portfolio building workshop 22/10/2015 165.80 Refreshments 94.50 Room hire 30.00 Committee expenses 41.30 Making your message stick 16/10/2015 1,133.79 222.60 11 attendees @ 15 165.00 1 attendee @ 48 48.00 2 attendee @ 4.80 9.60 Ned Potter's fee 800.00 Catering 308.34 Committee expenses 25.45 (ARLG contribution to costs, rec d Jan 2016) 227.80 Revalidation workshop 21/04/2015 Room Hire 93.00 Members Day & AGM 12/03/2015 Room & refreshments 750.25 Portfolio building workshop 23/02/2015 61.75 Committee expenses 57.88 Refreshments 3.87 Introduction to CILIP Mentoring 19/01/2015 Expenses & refreshments 38.33 CILIP Conference sponsored place 362.40 Expenses 92.40 Delegate fee 270.00 CILIP Leadership Programme sponsored place 600.00 LILAC 2015 sponsored place 450.00 Committee expenses 466.30 12/03 meeting 367.30 18/06 meeting 19.95 16/08 meeting 02/12 meeting 44.62 CILIP conference facilitation 30.65 Postage 3.78-4 -
Interest from Current & Deposit accounts 26.44 Income from CILIP Capitation 1,500.00 Transferred from Deposit a/c to Current Account 1,500.00 VAT due back from CILIP (payable in 2016) 236.64 Our accounts were audited and passed by CILIP on 21 st January 2016. We have a healthy balance in our accounts at 31/12/2015 we had 664.70 in the current account and 3,861.81 in the deposit account. We plan to draw on some of the deposited funds again for our activities in 2016, so we can keep the attendance fees for events low, and support members with professional registration and CPD with bursaries. Debbie Franks Treasurer, CILIP NWMN Prepared for the CILIP NWMN AGM 18 th April 2016-5 -