Item Item of Business and Page Number Squamish-Lillooet Regional Hospital District Board Agenda April 27, 2016; 2:00 PM SLRD Boardroom 1350 Aster Street, Pemberton, BC Page 1. Call to Order We would like to recognize that this meeting is being held on the Traditional Territory of the Lil wat Nation. 2. Approval of Agenda 3. Squamish-Lillooet Regional Hospital District Board Closed Meeting THAT the Board close the meeting to the public under the authority of Section 90(1)( ) of the Community Charter. 4. Rise & Report from the Closed Meeting 5. Consent Agenda (Voting rule on each item may vary; unanimous vote required) Items appearing on the consent agenda which present a conflict of interest for Board Directors must be removed from the Consent Agenda and considered separately. Any items to be debated or voted against must be removed from the Consent Agenda and considered separately. THAT the resolutions set out in the Consent Agenda be approved, and those Consent Agenda items which do not have resolutions related thereto be received. 5.1 Confirmation and Receipt of Minutes 5.1.1 Squamish-Lillooet Regional Hospital District Board Draft Meeting Minutes of December 16, 2015 THAT the Squamish-Lillooet Regional Hospital District Board Meeting Minutes of December 16, 2015 be approved as circulated. 5.2 Correspondence for Information 5.21. Ministry of Health - Preparing the Order In Council Required to Dissolve the Squamish-Lillooet Regional Hospital District 3-6 7 Page 1 of 19
Item Item of Business and Page Number Page 6. Business Arising from the Minutes 7. Staff Reports & Other Business Unweighted All Vote (except as noted) 7.1. CAO Verbal Update 7.2. Request for Decision - Approval of 2015 Squamish-Lillooet Regional Hospital District Financial Statements THAT the Squamish-Lillooet Regional Hospital District 2015 Audited Financial Statements be approved as presented; and 8-19 8. Director's Reports THAT the Chair and Treasurer be authorized to sign the Squamish- Lillooet Regional Hospital District 2015 Audited Financial Statements. 8.1. Chairs Verbal Report 9. Decision on Late Business (2/3 majority vote) THAT the late business items be considered at this meeting. 10. Late Business 11. Director's Notice of Motion 12. Adjournment THAT the meeting be adjourned. Page 2 of 19
Squamish-Lillooet Regional Hospital District Board Draft Mee... In Attendance: Squamish-Lillooet Regional Hospital District Board Minutes December 16, 2015; 3:00 PM SLRD Boardroom 1350 Aster Street, Pemberton, BC Board: P. Heintzman, Chair (Squamish); M. Richman, Vice-Chair (Pemberton); D. Demare (Area A); M. Macri (Area B); R. Mack (Area C); T. Rainbow (Area D); B. Wiebe (Alternate-Lillooet); J. Crompton (Whistler); D. Race (Squamish) Staff: L. Flynn, CAO (Deputy Secretary); K. Clark, Director of Legislative and Corporate Services (Secretary) It was moved and seconded: THAT the meeting begin before the time set out in the Notice of Meeting and that notice of the meeting be waived by unanimous consent of all of the Directors. CARRIED 1. Call to Order by the Secretary The meeting was called to at 2:42 PM. 1.1. Election of 2016 Squamish-Lillooet Regional Hospital District Board Chair The Secretary called for nominations for 2016 Chair of the Squamish-Lillooet Regional Hospital District Board. Director Heintzman was nominated for Chair and accepted the nomination. The Secretary called a second and third time for nominations. There being none, Director Heintzman was acclaimed Squamish-Lillooet Regional Hospital Board District Chair for 2016. Director Heintzman assumed the Chair and presided over the balance of the meeting. 1.2. Election of 2016 Squamish-Lillooet Regional Hospital District Board Vice- Chair The Chair called for nominations for 2016 Vice-Chair of the Squamish-Lillooet Regional Hospital District Board. Director Richman was nominated for Vice-Chair and accepted the nomination. The Chair called a second and third time for nominations. There being none, Director Richman was acclaimed the Squamish-Lillooet Regional Hospital District Board Vice-Chair for 2016 Page 3 of 19
Squamish-Lillooet Regional Hospital District Board Draft Mee... Page 2 of 4 of the minutes of the Squamish-Lillooet Regional Hospital District Board meeting, held on Wednesday, December 16, 2015 in the SLRD Boardroom 1350 Aster Street, Pemberton, BC. The Chair recognized that this meeting is being held on the Traditional Territory of the Lil wat Nation. 2. Approval of Agenda It was moved and seconded: THAT the agenda be approved as circulated. CARRIED 3. Squamish-Lillooet Regional Hospital District Board Closed Meeting None 4. Rise & Report from the Closed Meeting N/A 5. Consent Agenda (Voting rule on each item may vary; unanimous vote required) It was moved and seconded: THAT the resolutions set out in the Consent Agenda be approved, and those Consent Agenda items which do not have resolutions related thereto be received. 5.1 Confirmation and Receipt of Minutes 5.1.1 Squamish-Lillooet Regional Hospital District Board Draft Meeting Minutes of May 21, 2015 THAT the Squamish-Lillooet Regional Hospital District Board Meeting Minutes of May 21, 2015 be approved as circulated. 5.1.2 Squamish-Lillooet Regional Hospital District Board Draft Meeting Minutes of October 28, 2015 THAT the Squamish-Lillooet Regional Hospital District Board Meeting Minutes of October 28, 2015 be approved as circulated. 6. Business Arising from the Minutes None 7. Bylaws CARRIED Unweighted All Vote (except as noted); 2/3 Majority Required for Adoption on same day as Third Reading None 8. Staff Reports & Other Business Page 4 of 19
Squamish-Lillooet Regional Hospital District Board Draft Mee... Page 3 of 4 of the minutes of the Squamish-Lillooet Regional Hospital District Board meeting, held on Wednesday, December 16, 2015 in the SLRD Boardroom 1350 Aster Street, Pemberton, BC. Unweighted All Vote (except as noted) 8.1. CAO Verbal Update None 8.2. Request for Decision - Squamish-Lillooet Regional Hospital District 2015 Dissolution of Entity 9. Director's Reports None It was moved and seconded: THAT the Squamish-Lillooet Regional Hospital District (SLRHD) be dissolved as the SLRHD has paid all outstanding debts and encumbrances incurred in respect of capital expenditures and fulfilled its purpose and role as a transitional regional hospital district; and THAT a letter be sent to the Honourable Terry Lake, Minister of Health, requesting the Squamish-Lillooet Regional Hospital District be dissolved. 10. Decision on Late Business (2/3 majority vote) None 11. Late Business N/A 12. Director's Notice of Motion None 13. Adjournment It was moved and seconded: CARRIED THAT the meeting be adjourned. The meeting adjourned at 2:45 PM. CARRIED Page 5 of 19
Squamish-Lillooet Regional Hospital District Board Draft Mee... Page 4 of 4 of the minutes of the Squamish-Lillooet Regional Hospital District Board meeting, held on Wednesday, December 16, 2015 in the SLRD Boardroom 1350 Aster Street, Pemberton, BC. P. Heintzman, Chair K. Clark, Secretary Page 6 of 19
Ministry of Health - Preparing the Order In Council Required... s:iege: \fe'e? FEB2 2ms BRITISH 22 253:; COLUMBIA M. M W,, *~J ~.~zi.jr \il:; lef3f i i.il _,{_}< :} E' 3.te'x E SW EA, * ibz"7 2% **9T Ms. Patricia Heintzman SLRHD Chair Squamish LillooetRegional Hospital District PO Box 219 1350 Aster St Pemberton BC VON 2L0 Dear Ms. Heintzman, I am writing in response to your letter of January 12, 2016, in which you, on behalf of the Squamish-Lillooet Regional Hospital District (SLRHD) Board, request that the SLRHD be dissolved. Your letter notes the Board has con?rmed that the SLRHD has paid all outstanding debts and encumbrances incurred, has no remaining assets or liabilities, and has fulfilled its purpose and role as a transitional regional hospital district. Accordingly, the Ministry of Health will prepare the Order in Council (OIC) required to dissolve the SLRHD, incorporated through Letters Patent, OIC 3134/68, and established as a transitional RHD under OIC 1549/95, section 22. If you require further information, please contact Mr. Joel Palmer, Executive Director, Capital Services Branch, at: Joel.Palmer@gov.bc.ca. Sincerely, Terry Lake Minister pc: Mr. Manjit Sidhu, Assistant Deputy Minister, Ministry of Health Mr. Joel Palmer, Executive Director, Ministry of Health Ms. Ann Marr, Executive Director, Ministry of Health Ministry of Of?ce of the MailingAddress: Location: Health Minister PO Box 9050 Stn Prov Govt Parliament Buildings Victoria VSW 9E2 Victoria Page 7 of 19
SQUAMISH-LILLOOET REGIONAL HOSPITAL DISTRICT Request for Decision Approval of the Squamish- Lillooet Regional Hospital District 2015 Audited Financial Statements Date of Meeting: Board of Directors April 27, 2016 Recommendation: THAT the Squamish-Lillooet Regional Hospital District 2015 Audited Financial Statements be approved as presented; and THAT the Chair and Treasurer be authorized to sign the Squamish-Lillooet Regional Hospital District 2015 Audited Financial Statements. Attachments: Squamish-Lillooet Regional Hospital District 2015 Audited Financial Statements. Key Information: The purpose of this report is to provide the Squamish-Lillooet Regional Hospital District Board of Directors with a copy of the draft audited 2015 Financial Statements. The draft 2015 Squamish-Lillooet Regional Hospital District audited Financial Statements as attached are presented to the Directors for their approval. There may be small formatting errors that will be fixed in the final version. The final Auditor s report will be attached to the final version, following Board approval of the Financial Statements. Options: (1) Approve and authorize the Chair and Treasurer to sign the 2015 Squamish-Lillooet Regional Hospital District Financial Statements as presented. (2) Do not approve the 2015 Squamish-Lillooet Regional Hospital District Financial Statements as presented and recommend adjustments or additional information from the auditors. Page 8 of 19
SQUAMISH-LILLOOET REGIONAL HOSPITAL DISTRICT Request for Decision Approval of the Squamish- Lillooet Regional Hospital District 2015 Audited Financial Statements Preferred Option: Option 1 Follow Up Action: Once approved, the Chair and Treasurer will sign the Statement of Financial Position. The auditors will then distribute the auditor s report which will be added to the financial statements and presented to the Board at the Board meeting being held May, 25 2016. Submitted by: Suzanne Lafrance, Director of Finance Reviewed & Approved by: Lynda Flynn, CAO Page 9 of 19
Squamish-Lillooet Regional Hospital District Financial Statements For the year ended December 31, 2015 Page 10 of 19
Squamish-Lillooet Regional Hospital District Financial Statements For the year ended December 31, 2015 Contents Management Responsibility Report 2 Independent Auditor's Report 3 Financial Statements Statement of Financial Position 4 Statement of Operations 5 Statement of Cash Flows 6 Statement of Changes in Net Debt 7 Notes to the Financial Statements 8 Page 11 of 19
Management responsibility report To follow Board approval Page 12 of 19 2
BDO Canada Auditors' Report to follow board approval Page 13 of 19 3
Squamish-Lillooet Regional Hospital District Statement of Financial Position December 31 2015 2014 Financial Assets Liabilities Cash and cash equivalents (Note 3) $ - $ 52,697 Accounts receivable - 84-52,781 Accounts payable $ - $ 10,827-10,827 Net Financial Assets and Accumulated Surplus (Note 4) $ 0 $ 41,954 Approved by: Treasurer Chair The accompanying summary of significant accounting policies and notes are an integral part of these financial statements Page 14 of 19 4
Squamish-Lillooet Regional Hospital District Statement of Operations Budget For the year ended December 31 2015 2015 2014 (note 5) Revenue Expenses Interest/investment income - 199 197 Grants in lieu - municipal - - 13 Debt refunds and other (Note 6) - - 315,172-199 315,382 Administration charges 1,000 3,824 500 Interest charges - - 3,742 Temporary borrowing and other 4,861 2,971 4,671 Reimbursement of taxes collected 35,358 35,358 - Annual surplus (deficit) 41,219 42,153 8,913 (41,219) (41,954) 306,469 Accumulated surplus (deficiency), beginning of year 41,954 41,954 (264,515) Accumulated surplus (deficiency), end of year $ 735 $ 0 $ 41,954 The accompanying summary of significant accounting policies and notes are an integral part of these financial statements Page 15 of 19 5
Squamish-Lillooet Regional Hospital District Statement of Cash Flows For the year ended December 31 2015 2014 Cash provided by (used in) Operating Transactions Annual surplus (deficit) $ (41,954) $ 306,469 Changes in non-cash operating balances Accounts receivable 84 78 Accounts payable (10,827) 3,809 (52,697) 310,356 Financing Transactions Temporary borrowing - (119,080) Re-payment of long-term debt - (142,890) - (261,970) Increase / (decrease) in cash and cash equivalents for the year (52,697) 48,386 Cash and cash equivalents, beginning of year 52,697 4,311 Cash and cash equivalents, end of year $ 0 $ 52,697 The accompanying summary of significant accounting policies and notes are an integral part of these financial statements Page 16 of 19 6
Squamish-Lillooet Regional Hospital District Statement of Changes in Net Debt As at December 31 Budget 2015 2015 2014 (note 5) Annual surplus (deficit) $ (41,219) $ (41,954) $ 306,469 Net debt, beginning of the year 41,954 41,954 (264,515) Net debt, end of year $ 735 $ 0 $ 41,954 The accompanying summary of significant accounting policies and notes are an integral part of these financial statements Page 17 of 19 7
Squamish-Lillooet Regional Hospital District Notes to the Financial Statements For the year ended December 31, 2015 1. Nature of Operations The Squamish-Lillooet Regional Hospital District is a local government entity and is not subject to income taxes. The Regional Hospital District used to fund certain capital expenditures related to healthcare in the region that it operates - however, effective in 1999, this responsibility has been passed on to another entity. The Regional Hospital District continued to act as a conduit for collecting and remitting debt payments for healthcare capital expenditures previously made. The Regional Hospital District has completed repayment of all existing debt and will cease to operate in 2016. 2. Significant Accounting Policies The Regional Hospital District is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian public sector accounting standards (PSAB) of the Chartered Professional Accountants Canada. Significant principles are as follows: (i) Cash and Cash Equivalents Cash consists of cash on hand, cash in transit, and cash on deposit. Cash equivalents are short-term investments made to obtain a return on a temporary basis and are carried at the lower of cost or market value which approximates cost. (ii) Revenue Recognition Sources of revenue are recorded on the accrual basis and recognized in the period in which they are earned. (iii) Government Transfers Government transfers, which include legislative grants, are recognized as revenue in the financial statements when the transfer is authorized and any eligibility criteria are met, except to the extent that transfer stipulations give rise to an obligation that meets the definition of a liability. Transfers are recognized as deferred revenue when transfer stipulations give rise to a liability. Transfer revenue is recognized in the statement of operations as the stipulation liabilities are settled. (iv) Requisition Revenue Requisition revenue is recorded at estimated amounts when they meet the definition of an asset, have been authorized and the taxable event occurs. Annual levies for non-optional Regional Hospital District services and general administrative services are recorded as requisition revenue for Regional Hospital District services in the year they are levied. Requisition revenue receivable is recognized net of an allowance for anticipated uncollectable amounts. Levies imposed by other taxing authorities are not included as taxes for Regional Hospital District purposes. To the extent that adjustments for uncollectible amounts exceed the initial estimates, they are recognized at the time they are awarded. 3. Short-term Investments MFA-CIBC Mellon 2015 2014 0 41,550 Included in cash and equivalents are MFA Funds held in CIBC Mellon Money Market account. These funds are tax requisition funds invested for regular Hospital District operations and are carried at market value which approximates cost. Page 18 of 19 8
Squamish-Lillooet Regional Hospital District Notes to the Financial Statements For the year ended December 31, 2015 4. Accumulated Surplus (Deficiency) 2015 2014 Components of Accumulated Surplus (Deficiency): Unrestricted 0 41,954 Issued debt to be recovered through future taxation 0 0 Accumulated Surplus (Deficiency), end of year 0 41,954 5. Budget The 2015 budget was approved by the Board through the adoption of Bylaw No. 91-2014 December 15, 2014. The budget includes items not shown on the statement of operations as identified below: Budgeted Annual surplus as reported in these financial statements ($41,219) Adjustments for items not reflected in financial statements Operating surplus/(deficit) brought forward $41,219 MFA Debt Principal Payments $0 Budgeted Annual Surplus - 6. MFA Debt Refunds The Municipal Finance Authority invests all principal payments received and any surplus investment funds are then disbursed to the debt holders at maturity as a Debt surplus refund. 7. Subsequent Event The Squamish-Lillooet Regional Hospital District has paid all of its outstanding debts and encumbrances incurred and has no remaining assets or liabilities, and as such, has fulfilled its purpose and role as a regional hospital district. The Board approved the dissolution of the entity at the Board meeting held on December 16, 2015. The dissolution has been approved by the Ministry of Health on February 22, 2016 and will be occurring subsequent to year-end. Page 19 of 19 9