Sponsor & Exhibitor Prospectus March 20-22, 2017 The Peabody Memphis wwww.adnetconference.org
ABOUT ADNET The Advancement Network Inc. s (AdNet s) mission is to strengthen the capacity of community foundation professionals to be the best in class in new fund and business development, engaging professional advisors, and cultivating and serving donors as philanthropic advisors by offering members: Professional development programs; Networking opportunities, webinars and forums to exchange ideas and effective practices in the areas of outreach to and stewardship of donors and their advisors; Support of appropriate research opportunities relating to resource development and donor services; and Representation of our shared interests to related membership groups, such as the Council of Foundations. Interested in having access to a networking and personal development resource for communication foundation professionals serving in fund development, philanthropic advising and donor service roles? Your Advancement Network (AdNet) membership is connected to you, the community foundation professional, rather than your foundation. Membership benefits include: Professional development webinars Access to our robust Membership Directory and online peer learning exchange (coming soon) Invitation to the AdNet annual spring conference Opportunity to increase your leadership profile through AdNet Board service and volunteering To sign up for or renew your membership, email us at adnetcf@gmail.com or visit our website at www.adnetcf.org for additional information. ABOUT THE ADNET 2017 CONFERENCE On behalf of AdNet, I am excited to invite you to the. Throughout the conference there will be rich programming, dynamic speakers, and an abundance of networking opportunities. The numerous breakout sessions will include topics that focus on business growth and will leverage the extensive industry expertise that we have in our field nothing short of what our veteran AdNetters have come to expect. We hope you can join us in Memphis in March! 2
IMPORTANT DATES December 8, 2016 Conference Registration Opens (Early Bird!) December 20, 2016 Sponsorship & Exhibitor Registration Opens February 20, 2017 Early Bird Registration Ends (Regular Registration Rate Begins February 21, 2017) February 20, 2017 Last Day to Receive a Refund on Conference Sponsorship or Exhibiting February 24, 2017 AdNet Conference Room Rate at The Peabody Memphis Ends March 10, 2017 Conference Registration Closes (Last Day to Receive a Refund on Registration) Monday, March 20 - Wednesday, March 22, 2017 - How Do I Purchase a Sponsorship or Exhibit at the? If you are interested in sponsoring or exhibiting at the, please contact your designated Conference Planning Committee Liasion. If you have any questions or do not have a predetermined liasion, please contact the Chair, Jodi Spataro, or the AdNet Conference Management Team at ARB Meetings & Events. CONTACT INFORMATION Chair Jodi Spataro Chief Advancement Officer Community Foundation of Elkhart County jodi@inspiringgood.org (574) 295-8761 AdNet Conference Management Team ARB Meetings & Events 7220 Earhart Boulevard, 2nd Floor New Orleans, Louisiana 70125 adnetcf@gmail.com (504) 309-8965 3
AGENDA AT-A-GLANCE * Sunday - March 19, 2017 4:00 PM Registration Desk Open 6:00 PM Welcome Reception Monday - March 20, 2017 8:00 AM Breakfast & Welcome 9:00 AM Plenary Session 10:15 AM Networking Break 10:45 AM Breakout Sessions 12:00 PM Lunch Plenary 1:30 PM Breakout Sessions 2:45 PM Networking Break 3:00 PM Breakout Sessions 4:15 PM Closing Remarks 6:30 PM Evening Social Event Tuesday - March 21, 2017 8:00 AM Breakfast & Opening Remarks 9:00 AM Breakout Sessions 10:15 AM Networking Break 10:30 AM Breakout Sessions 11:45 AM Lunch Plenary 1:30 PM Memphis Site Seeing (optional) 5:30 PM Networking Happy Hour 7:00 PM Dine Arounds (optional) Wednesday - March 22, 2017 8:00 AM Breakfast 9:00 AM AdNet Business Meeting/Plenary 10:45 AM Breakout Sessions 12:00 PM Lunch & Closing Plenary 1:15 PM Closing Remarks * agenda subject to change 4
CONFERENCE HOTEL The Peabody has been the South s Grand Hotel for over 145 years. Its place in history is securely ensconced forever. Originally opened in 1869, The Peabody was rebuilt at its present location in 1925. Today, this national historic landmark and epitome of Southern hospitality continues to captivate its guests with unqualified luxury and elegance. It remains a living legend, the social and business heart of Memphis. For additional information on the Peabody Memphis, please visit their website www.peabodymemphis.com. Rooms in the AdNet Room Block will be offered at $179 per night through Friday, February 24, 2017. For reservations please call 1-800-PEABODY. Please be sure to reference the group name, The Advancement Network, when making your reservation. To book online, you may do so at www.peabodymemphis.com using the Group Code, 170318THEA. ATTENDEES The online registration portal for the in Memphis, Tennessee is now open! Please note that you must be a current AdNet member or sponsor to attend the 2017 conference, so if you have not already done so, please sign up for or renew your membership via our website www.adnetconference.org. Attendee Rates: AdNet Conference Early Bird Rate through February 20, 2017: $575 AdNet Conference rate starting February 21, 2017: $675 Please visit www.adnetconference.org to register for the. If you are unable to complete your reservation online, please email adnetcf@gmail.com to receive a manual registration form. 5
EXHIBITOR INFORMATION We are thrilled to announce the addition of a limited number of Exhibit only sponsorships this year, in addition to exhibit opportunities for our higher-level sponsors. Exhibit packages start at $1,000 and include: (1) 6 skirted table for tabletop exhibits, 2 chairs, 1 trash receptacle Opportunity to network with conference attendees in a dedicated exhibitor area Participation in all conference sessions, events and meals (All exhibitor spaces must be staffed during conference hours) Benefits as outlined in procured sponsorship packages (varies by level) Exhibitor Hours are as follows: ** Installation: Sunday, March 19, 1:00 PM - 5:00 PM Conference: Monday, March 20, 8:00 AM - 5:00 PM Conference: Tuesday, March 21, 8:00 AM - 2:00 PM Conference: Wednesday, March 22, 8:00 AM - 11:00 AM Dismantle: Wednesday, March 22 11:00 AM - 1:00 PM Exhibit space will be assigned on a first-come, first-served basis with preferential assignments made based upon sponsorship level. Information on confirmed exhibit hall hours, exhibit installation and dismantling, shipping and additional services and restrictions will be provided in the Exhibitor Kit distributed beginning the week of February 6, 2017. IMPORTANT INFORMATION - Paid conference registration will be required of all Exhibitor only sponsors, while Break sponsors and above, will receive a redetermined number of complimentary registration(s) commensurate with their sponsorship level. Interested in exhibiting at the AdNet 2017 conference? Please contact your designated Conference Planning Committee Liasion or email us at adnetcf@gmail.com. ** subject to change 6
SPONSORSHIP HIGHLIGHTS As a sponsor of The, your organization obtains increased visibility not only with conference attendees, but also with the overall AdNet Membership an incredible benefit for your dollar! Several sponsorship opportunities are available to fit your budget and needs. Detailed sponsorships description can be found on the following pages. SPONSORSHIP SUMMARY If you are interested in sponsoring or exhibiting at the The, please contact your designated Conference Planning Committee Member. If you have any questions, please contact The Chair, Jodi Spataro at jodi@inspiringgood.org or via phone at (574) 295-8761 or the AdNet Conference Management Team at adnetcf@gmail.com or via phone at (504) 309-8965. LEVEL AVAILABLE AMOUNT LEVEL AVAILABLE AMOUNT Presenting SOLD $10,000 Presentation Experience SOLD $2,500 Interactive 1 $7,500 Conference Bag 1 $2,500 Opening Reception SOLD $7,500 Scavenger Hunt 1 $2,500 Happy Hour 2 $5,500 Breaks 5 $2,000 ReCharge Lounge 1 $5,000 Exhibitor 8 $1,000 Meals 5 $5,000 Supporter SOLD $500 7
SPONSORSHIP DETAIL Presenting - $10,000 Sponsorships Available - SOLD Dedicated social media post recognizing sponsor, during featured breakout session (if applicable) Opportunity for sponsor to host dedicated breakout session or roundtable discussion Company logo/artwork prominently displayed on The Peabody Hotel room key One (1) promotional item provided by sponsor, to be included in the AdNet conference bag One (1) full-page ad in conference program book and prominent placement of sponsor logo on conference program book cover One-time, individual electronic communication featuring sponsor logo, thanking attendees post-conference Four (4) complimentary conference registrations Interactive - $7,500 Sponsorships Available 1 Sponsor logo prominently displayed on home screen of conference app & on WiFi signage Opportunity to host roundtable discussion One (1) promotional item provided by sponsor, to be included in the AdNet conference bag One (1), half page ad in conference program book and full-page ad highlighting app inclusive of sponsor logo One-time, individual electronic communication announcing conference app emailed to all conference attendees (artwork provided by sponsor and approved by AdNet Board) Three (3) complimentary conference registrations 8
SPONSORSHIP DETAIL (cont.) Opening Reception - $7,500 Sponsorships Available - SOLD Opportunity for sponsor to make welcome remarks during sponsored reception One-time, individual electronic invitation to your sponsored event emailed to all conference attendees (artwork provided by sponsor and approved by AdNet Board) Dedicated social media post recognizing sponsor, during featured event Opportunity to host roundtable discussion One (1) promotional item provided by sponsor, to be included in the AdNet conference bag One (1) full-page ad in conference program book Three (3) complimentary conference registrations Happy Hour - $5,500 Sponsorships Available 2 Opportunity for sponsor to make welcome remarks during sponsored happy hour One-time, individual electronic invitation to your sponsored event emailed to all conference attendees (artwork provided by sponsor and approved by AdNet Board) Dedicated social media post recognizing sponsor, during featured event Opportunity to host roundtable discussion One (1) promotional item provided by sponsor, to be included in the AdNet conference bag One (1), half page ad in conference program book Three (3) complimentary conference registrations 9
SPONSORSHIP DETAIL (cont.) ReCharge Lounge - $5,000 Sponsorships Available - 1 One-time, individual electronic invitation to your sponsored event emailed to all conference attendees (artwork provided by sponsor and approved by AdNet Board) Sponsor logo or video (pending AdNet Board approval) prominantly displayed on charging station Opportunity to host roundtable discussion One (1) promotional item provided by sponsor, to be included in the AdNet conference bag One (1), half page ad in conference program book Three (3) complimentary conference registrations Meals- $5,000 Sponsorships Available 5 Opportunity for sponsor to make welcome remarks during sponsored meal Opportunity to host roundtable discussion One (1) promotional item provided by sponsor, to be included in the AdNet conference bag One (1), half page ad in conference program book, including dedicated signage on day of sponsored meal Three (3) complimentary conference registrations 10
SPONSORSHIP DETAIL (cont.) Presentation Experience - $2,500 Sponsorships Available - SOLD Slide featuring sponsor logo shown during opening presentation each day of the conference and signage on audio visual table in each room Opportunity to host roundtable discussion One (1) branded USB drive or ear buds, to be included in the AdNet conference bag One (1), quarter page ad in conference program book Two (2) complimentary conference registrations Conference Bag - $2,500 Sponsorships Available 1 Company logo/artwork prominently displayed on conference bag One (1) complimentary registration Scavenger Hunt - $2,500 Sponsorships Available 1 Sponsor logo prominently displayed on scavenger hunt app Dedicated social media post recognizing sponsor, during featured event One (1) complimentary registration 11
SPONSORSHIP DETAIL (cont.) Breaks - $2,000 Sponsorships Available - 5 Company recognition during AdNet Board Chair remarks on day of sponsored break One (1) complimentary registration Exhibitor- $1,000 Sponsorships Available 8 Supporter - $500 Sponsorships Available SOLD 12
TERMS AND CONDITIONS Sponsorship Cancellations: Cancellations made on or before February 20, 2017 will receive a refund, less the $150.00 conference cancellation surcharge. All cancellations and requests for refunds must be made in writing and sent to our Conference Management Team via email at adnetcf@gmail.com or via fax at (504) 327-5299. No refunds will be given for cancellations made after the February 20, 2017 deadline, or for conference no-shows. If you cancel after the deadline and have not prepaid associated fees, AdNet will bill you for your entire sponsorship fee. Sponsorships purchased after the refund cancellation deadline are not eligible for a refund. Fees will be refunded approximately 30 days after the conference, either by check or credit card, depending on the method of payment. No Shows: If an Exhibitor fails to install or display in assigned space or fails to comply with any other provision of this agreement AdNet shall have the right, without notice to exhibitor, to take possession of said space and lease said space, or any part thereof, to such parties, and upon such terms and conditions, as it may deem proper. Any exhibitors who do not show up will not get a refund. If you e-mail or fax your cancellation notice, please call to confirm receipt. Fees: Full payment must accompany the application for exhibit space. Exhibit location and Exhibitor Information Packets will be mailed after confirmation and payment of full associated fees. Indemnification & Hold Harmless: The exhibitor shall indemnify, defend, and hold harmless AdNet and its officers, directors, partners, agents, members, and employees from and against any and all demands, claims, damages to person or property, losses and liability, including reasonable attorney fees (collectively claims ) arising out of and, or caused by the exhibitor s negligence in connection with the provision of services of The Peabody Memphis. The exhibitor shall not have waived or be deemed to have waived, by reason of this paragraph, any defense, which it may have with respect to such claims. AdNet shall indemnify, defend and hold harmless the exhibitor, its officers, directors, partners agents, members and employees from and against any and all demands, claims, damages to person or property, losses and liabilities, including reasonable attorney fees (collectively claims ) arising out of or caused by AdNet s negligence. AdNet shall not have waived or be deemed to have waived, by reason of this paragraph, any defense that it may have with respect to such claims. 13
TERMS AND CONDITIONS (cont.) Exhibitors assume the entire responsibility and liability for losses, damages, and claims arising out of injury or damage to their displays, equipment, and other property brought upon the premises of the hotel and shall indemnify and hold harmless AdNet and The Peabody Memphis, their officers, directors, partners, agents, members and employees from any and all such losses, damages, and claims. In all cases, occupants wishing to insure their property must do so at their own expense. It is especially recommended that all occupants have representatives in attendance at all times when the exhibits are open and especially when exhibits are being set up or dismantled, to protect against loss. Rules: AdNet reserves the right to make changes to these rules. Any matters not specifically covered herein are subject to decision by AdNet. AdNet reserves the right to make such changes, amendments, and additions to these rules at any time as considered advisable for the proper conduct of the exhibit, with the provision the exhibitors will be advised of any such changes. Rights of Termination: This agreement is subject to termination for cause, upon written notice, without labiality to the terminating party due to acts of God, war, government regulation, terrorism, disaster, strikes, civil disorder, curtailment of transportation facilities, or any other emergency beyond the party s control making it illegal or impossible to provide the facilities of to hold the conference. The phrase without liability whenever used in this agreement shall be deemed to include a refund by AdNet of all deposits and repayment made within (30) days of the event s final day. We look forward to your participation and assistance in making The an informative and exciting experience for all participants. See you in Memphis! 14