AAZV AMERICAN ASSOCIATION OF ZOO VETERINARIANS Association of Exotic Mammal Veterinarians and Association of Reptilian and Amphibian Veterinarians Annual Conference Concurrent with AAZV, AAFV and NAG EXHIBITOR PROSPECTUS Black-tailed jackrabbit Giant tortoise Embassy Suites Dallas-Frisco Hotel DALLAS, TEXAS September 23-28, 2017 AEMV.ARAV.org.
2017 AEMV + ARAV Exhibitor and Sponsor Prospectus September 23-28 (Exhibits September 27 28) 2017 Embassy Suites Hotel Dallas Frisco, Texas, USA AEMV and ARAV are excited to announce that we will once again be joining with the American Association of Zoo Veterinarians to host our concurrent conference! We are thrilled to bring together the best exotic pet, zoo and wildlife veterinarians from all over the world to contribute to the scientific, continuing education, networking and hands-on learning that make our careers enriching and fulfilling. We look forward to seeing you there. Everything is bigger and better in Dallas! AEMV and ARAV are excited to host our attendees in the cultural hub of Texas. With restaurants, shopping and sports to fit every interest and budget, Dallas will be an exciting stop for our conference. International and US attendees will enjoy the convenience of the international Dallas-Fort Worth Airport. And on Tuesday, all our conference attendees and exhibitors will relax and enjoy the Dallas Zoo. HIGHLIGHTS FOR 2017» All AEMV and ARAV conference attendees are welcome to attend AAZV scientific sessions Monday through Thursday at no extra charge.» AAFV and NAG will also be participants in 2017.» Unique opportunity to network with veterinarians in different fields of medicine, international locations, and those on the forefront of our growing field.» Embassy Suites this year s host prides themselves on all guests receiving a complimentary breakfast daily.
P R E L I M I N A R Y S C H E D U L E SATURDAY, SEPTEMBER 23 AEMV and ARAV Board of Directors meetings, joint meetings between ARAV, AEMV, AAZV, and AAFV AAZV Workshops (extra fee required) SUNDAY, SEPTEMBER 24 AEMV and ARAV Hands-on labs and In-depth Workshops (extra fee required) AEMV and ARAV roundtables TBD Icebreaker all conference attendees welcome THURSDAY, SEPTEMBER 28 AEMV and ARAV scientific sessions until 5pm! Exhibit hall open through afternoon break Close of the 2017 AEMV and ARAV conference AAZV banquet (extra fee required) FRIDAY SEPTEMBER 29TH AAZV scientific sessions only (extra fee required) MONDAY, SEPTEMBER 25 AEMV and ARAV joint scientific session AEMV and ARAV joint business lunch (Lunch will be provided for attendees) AEMV and ARAV separate scientific sessions in afternoon AEMV and ARAV sponsored evening event TBD AEMV, ARAV, and AAZV committee meetings TUESDAY, SEPTEMBER 26 AEMV and ARAV scientific sessions morning Exhibit hall set up begins at 9am Zoo Day at the Dallas Zoo (all conference attendees welcome, lunch and dinner provided Silent and Live fundraising auctions WEDNESDAY SEPTEMBER 27TH AEMV and ARAV master class sessions Exhibit hall open to all attendees Refreshment breaks will be located in the exhibit hall
SPONSORSHIP OPPORTUNITIES Monday Evening Reception (5:30 7:30pm) Value $500 reservation fee; and food and beverage commitment SOLD Sponsorship signage at the event Reception Sponsor acknowledgement in final program Announcement of your company s booth number Wednesday Evening Reception (Time TBD) Value $5000 (will be waived with minimum food and beverage commitment) Sponsorship signage at the event Reception Sponsor acknowledgement in final program Announcement of your company s booth number Lunch Wednesday or Thursday Value $5000 Box lunch with flyer insert to all AEMV/ARAV attendees Sponsorship signage at the event Lunch Sponsor acknowledgement in final program Sunday Labs 2 hour labs Didactic $1000 Hands-on/practical $2000 4 hour labs Didactic $2000 Hands-on/practical $4000 Sponsorship and support can be financial or in-kind. Sponsorship signage at the event Sponsor acknowledgement in final program Announcement of your company s booth number Scientific sessions (Half day $750, Full Day $1500) ***Company who agrees to sponsor one or more sessions will receive the first right to select which track(s) to sponsor when sessions are finalized in June 2017 Sponsorship participation includes: Sponsorship signage at the session Session Sponsor acknowledgement in final program book Company logo on slide in session as attendees enter the room Verbal recognition by session moderator Proceedings of Main Conference Flash Drive: Value $3,000 The flash drive will include a logo on the casing as well as a one-page advertisement to be placed in the main conference proceedings. Each registrant will receive one at check-in. Conference Gifts & Additional Exposure: Please contact the Conference Office to make arrangements for your promotional item. Notebooks $5,000 Water Bottles $3000 Conference Bags $3500 Lanyards $2500 Pens $2,000 Packet Insert $500 To discuss any sponsorship opportunities please contact Dana Varble at dvarble@navc.com
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EXHIBITOR REGISTRATION DETAILS EXHIBITOR REGISTRATION All exhibitors must register through AAZV. An Exhibitor Registration Form must be completed and returned, with the registration fee, to reserve a space for this year s conference. We encourage EARLY registration to insure your place in the exhibit area. Payment MUST be received by June 15, 2017, to guarantee listing in the conference program. General conference information will be available in Spring, 2017. Exhibitors who are members of the AEMV or ARAV will receive a digital copy of the conference proceedings, continental breakfasts, refreshment breaks and tickets to the scheduled business lunch on Monday. Non-member registration includes continental breakfasts and refreshment breaks. Tickets for the lunches may be purchased separately. Exhibitors are welcome at attend any session of the conference program in which they may be interested, as well as register and pay for any pre-conference workshops. EXHIBITOR INFORMATION The cost for an 8' x 10 booth space is $980, an 8 x 20 booth is $1,710, and an 8 x 30 is $2,445. Exhibit services is provided by The Trade Group. They will contact you directly with your exhibitor package and other pertinent information. Exhibit hall set up will begin at on Tuesday September 26th at 9am. Exhibitors are welcome to join all our conference attendees for the Zoo day at the Dallas Zoo Tuesday afternoon. Exhibits will be open all day on Wednesday and through the afternoon break on Thursday. HOTEL/CONFERENCE SITE INFORMATION The conference headquarters hotel is the Embassy Suites Dallas-Frisco Hotel, Conference Center and Spa, 7600 John Q. Hammons Drive, Frisco, Texas 75034. Hotel registration information will be available in late Spring, 2017. TERMS OF PAYMENT All payments must be made in US funds and drawn on a US bank. Checks should be made payable to the American Association of Zoo Veterinarians (AAZV), and mailed to: AAZV Conference Registration Office, P.O. Box 924, Roswell, Georgia 30077-0924, USA. REFUND POLICY A full refund of monies received, less a $75 administrative fee, will be made if written notice is received by September 8, 2017. From September 9 18, half of the registration fee will be refunded. NO REFUNDS WILL BE MADE FOR CANCELLATIONS AFTER SEPTEMBER 18th. ANNUAL AUCTION The annual auction will be held Tuesday evening following the zoo tour and dinner. Exhibitors will be contacted separately regarding this function. Organizations wishing to exhibit at the 2017 conference of the American Association of Zoo Veterinarians (AAZV), the Organizations wishing to exhibit at the 2017 conference of the American Association of Zoo Veterinarians (AAZV), Association of Reptilian and Amphibian Veterinarians (ARAV), the Association of Exotic Mammal Veterinarians (AEMV), the the Association of Reptilian and Amphibian Veterinarians (ARAV), the Association of Exotic Mammal Veterinarians (AEMV), American Association of Fish Veterinarians (AAFV), and the AZV s Nutritional Advisory Group (NAG), must use the the American Association of Fish Veterinarians (AAFV), and the AZV s Nutritional Advisory Group (NAG), must use the Exhibitor Registration Form which, when properly executed, shall be considered a binding agreement between the Exhibitor Registration Form which, when properly executed, shall be considered a binding agreement between the parties. parties. It is understood that neither the AAZV, the ARAV, the AEMV, the AAFV, the NAG, nor any member or employee It is understood that neither the AAZV, the ARAV, the AEMV, the AAFV, the NAG, nor any member or employee thereof, thereof, assumes any responsibility for materials or equipment placed on display beyond the provisions of normal security assumes any responsibility for materials or equipment placed on display beyond the provisions of normal security measures measures as defined in writing. The exhibitor assumes full responsibility for their assigned space and the materials placed as defined in writing. The exhibitor assumes full responsibility for their assigned space and the materials placed therein. therein. Exhibitors shall indemnify and hold harmless the Embassy Suites Dallas-Frisco Hotel and its servicing agents from all Exhibitors shall indemnify and hold harmless the Embassy Suites Dallas-Frisco Hotel and its servicing agents from all liability (damage or accident) which might ensue from any cause resulting or connected with transportation, placing, liability (damage or accident) which might ensue from any cause resulting or connected with transportation, placing, removal or display of exhibits. removal or display of exhibits. If you have any questions, contact Julie Fazlollah, Assistant for Conference Planning, at 770.993.2323, phone/fax If you have any questions, contact Julie Fazlollah, Assistant for Conference Planning, at 770.993.2323, phone/fax or jfazoo@aol.com. Please register early, as space is limited. or jfazoo@aol.com. Please register early, as space is limited.
EXHIBITOR REGISTRATION FORM ASSOCIATION OF EXOTIC MAMMAL VETERINARIANS ASSOCIATION OF REPTILIAN AND AMPHIBIAN VETERINARIANS In conjunction with AMERICAN ASSOCIATION OF ZOO VETERINARIANS AMERICAN ASSOCIATION OF FISH VETERINARIANS And THE AZA S NUTRITIONAL ADVISORY GROUP September 23 28, 2017 Exhibit Dates: September 26 28, 2017 Type or print the information below. Make checks payable to: AMERICAN ASSOCIATION OF ZOO VETERINARIANS (AAZV). Visa, MasterCard, American Express and Discover accounts are also accepted. Contact Julie Fazlollah to request a credit card form. Mail payments and registration forms to: AAZV Conference Registration Office, P.O. Box 924, Roswell, Georgia 30077-0924, USA, or fax to 770.993.2323. Company Name Company Contact Address City State Zip + 4 Telephone (Direct) Telephone (Toll Free) Telephone (Cell, Other) FAX Email Web Address Booth: 8x10 ($980) 8x20 ($1,710) 8x30 ($2,445) Product Line: Pharmaceuticals/Biologicals Medical/Surgical Supplies Diagnostic, X-Rays Foods, Nutritional Products Books, Tapes, Education Other Are there any companies you do not want to be close by? Representatives attending meeting (indicate name for badge): 1. 2. 3. 4. (Please identify representatives, who are current members of the AEMV or ARAV with an asterisk.) We will need electricity: Yes By signing this form, the undersigned agrees to comply with all of the policies and regulations listed above of the hotel, the ARAV or the AEMV. Signature of Authorized Company Contact Date
AAZV AMERICAN ASSOCIATION OF ZOO VETERINARIANS Association of Exotic Mammal Veterinarians and Association of Reptilian and Amphibian Veterinarians Annual Conference Concurrent with AAZV, AAFV and NAG DALLAS,TEXAS September 23-28, 2017 AEMV.ARAV.org.