Integrated Healthcare Association Exhibitor & Sponsor Prospectus Friday, September 23, 2016 Hilton Los Angeles Airport Los Angeles, California
CONFERENCE OVERVIEW The fifteenth annual IHA Stakeholders Meeting provides a forum for all California Value Based P4P stakeholders including chief executive officers, medical directors, senior executives, quality assurance staff, IT and pharmaceutical professionals, and others to report program results and evaluations, discuss emerging ideas and measures, and share best practices. This one-day event also features recognition of the top performing physician organizations, additional awards, and offers stakeholders involved in all of IHA s value based performance measurement initiatives, an opportunity for networking. THE DATE Friday, September 23, 2016 THE PLACE Hilton Los Angeles Airport 5711 West Century Boulevard Los Angeles, CA 90045 Phone: (310) 410-4000 www.losangelesairport.hilton.com WHY EXHIBIT OR SPONSOR? The IHA Stakeholders Meeting reaches over 350 decision makers from health plans, physician organizations, hospitals, government programs, pharmaceuticals, health information technology, and other pay for performance stakeholders and participating organizations. The number of vendor participants is limited and exhibitor space is managed to maximize visibility and traffic for each exhibitor. Sponsors/exhibitors receive full conference passes and are welcomed to all general and concurrent sessions. HOTEL ACCOMMODATIONS Hotel reservations at a discounted rate of $160 plus tax per night are on a space-available basis. The deadline for the discounted hotel rate is Thursday, September 1, 2016. Please make your hotel reservation early as the room block tends to fill up. You may make your hotel reservations online at https://resweb.passkey.com/resweb.do?mode=welcome_ei_new&eventid=14794804 or by calling 310-410-4000 and mentioning the IHA Stakeholders Meeting. Page 2
PARKING The Hilton LAX hotel offers parking on the hotel premises at a discounted rate of $15.00 per vehicle for Self-Parking. Self-Parking will be hosted for Sponsor/Exhibitors. EXHIBITOR SCHEDULE - Tentative Exhibitors have two optional times to set-up their exhibit booths: Set-up the evening before the event, Thursday, September 22, 2016, after 5:00 pm Set-up early morning, Friday, September 23, 2016, from 6:00 am to 7:30 am Tentative Exhibitor Schedule on September 23, 2016: 6:00 am Exhibitor Set-up 7:30 am 9:00 am Event Registration 7:30 am 9:00 am Exhibits/Continental Breakfast 8:00 am 8:50 am Pre-Conference Session 9:00 am 10:15 am General Session 10:15 am 10:45 am Exhibits/Refreshment Break 10:45 am 11:45 am Concurrent Sessions 11:45 am 12:45 pm Lunch and Awards Ceremony 12:45 pm 1:15 pm Exhibits/Dessert and Coffee 1:15 pm 2:15 pm Concurrent Sessions 2:15 pm 2:30 pm Exhibits/Refreshment Break 2:30 pm 3:15 pm General Session 3:15 pm Meeting Adjourns 3:30 pm Exhibitor Move Out SHIPPING AND STORAGE OF MATERIALS To ensure prompt delivery of packages, materials being shipped should read: Hilton Los Angeles Airport 5711 West Century Boulevard Los Angeles, CA 90045 Attn: Elena Clemente/Integrated Healthcare Association Hold for: Exhibitor Group Name and Arrival Date All booth set-ups will have electrical and internet connections. 6 exhibitor tables will be draped with cloths and there will be two chairs at each booth. Exhibitors will be responsible for the packing, labeling, shipping and handling costs of outgoing materials. Please contact Jen Kellar with any questions regarding the exhibit booth and shipping instructions. Page 3
EXHIBIT HALL LAYOUT The Exhibit area is located in the Pacific Ballroom adjunct to the International Ballroom where the General Session will be held. All refreshments, including breakfast, snacks, and dessert/coffee (after lunch) will all be located in the Exhibit Hall. Pacific Ballroom: Detailed Exhibitor Layout 10 9 8 7 6 1 2 3 4 5 Page 4
EXHIBITOR AND SPONSORSHIP LEVELS, FEES, AND BENEFITS PLATINUM SPONSOR (1 ANCHOR SPONSOR) Standard sponsorship fees: $ 35,000 IHA Board or Affiliate Organization fees: $ 25,000 Recognition as Platinum Sponsor of Awards Luncheon Formal Acknowledgement at Awards Ceremony and opening session Pre-conference dinner and private networking opportunity for up to five sponsor registrants to dine with key P4P executives (evening prior to conference) Reserved VIP table at awards luncheon with 10 seats. IHA will facilitate invitations. 8 x 10 draped exhibit space in choice location Five (5) complimentary meeting registrations Prominent company logo placement on conference materials, IHA web and on-site signage Brief corporate profile with logo in program materials Full page advertisement in program materials Acknowledgement on a large screen multi-media presentation at all general sessions Post-conference registration list for a one time mailing GOLD SPONSORS Standard sponsorship fees: $ 7,000 IHA Board or Affiliate Organization fees: $ 5,000 Recognition as Gold Sponsor at all Breaks for Refreshments (signage) Formal acknowledgement as Gold Sponsor at opening session Acknowledgement on a large screen multi-media presentation at all general sessions 8 x 10 draped exhibit space in choice location Four (4) complimentary meeting registrations Logo placement on conference materials and on-site general signage Brief corporate profile with logo in program materials Full-page advertisement in program materials Post-conference registration list for a one time mailing EXHIBITORS Standard exhibitor fees: $ 2,500 IHA Board or Affiliate Organization fees: $ 2,000 8 x 10 draped exhibit space Two (2) complimentary meeting registrations Logo placement on conference materials and on-site general signage Quarter-page advertisement in program materials High visibility and exposure to top healthcare executives and physicians statewide Post-conference registration list for a one time mailing Page 5
ADVERTISING Full-page ad in program guide $ 1,500 Half-page ad in program guide $ 1,000 Quarter-page add in program guide $ 500 IHA CONTACTS P4P SPEAKERS & PROGRAM Ashley Kirk Program Associate Office Phone: (510) 281-5617 Email: akirk@iha.org COMMUNICATIONS & REGISTRATION Ginamarie Gianandrea VBP4P Program Coordinator Office Phone: (510) 208-1749 Email: ggianandrea@iha.org EXHIBITING, MEMBERSHIP & SPONSORSHIPS Eyal Gurion Business Development Director Office Phone: (510) 281-5616 Email: egurion@iha.org Page 6
AT-A-GLANCE AGENDA (TENTATIVE) 7:30 am Event Registration, Continental Breakfast and Exhibitor Interaction 8:00 am Pre-Conference Session 9:00 am General Session 10:15 am Break for Refreshments and Exhibitor Interaction 10:45 am Concurrent Sessions 11:45 pm Lunch and Awards Ceremony 12:45 pm Dessert/Coffee and Exhibitor Interaction 1:15 pm Concurrent Sessions 2:15 pm Break for Refreshments and Exhibitor Interaction 2:30 pm General Session 3:15 pm Meeting Adjourns Page 7
LETTER OF AGREEMENT SPONSORSHIP / EXHIBITOR LEVEL Exhibitor agrees to the exhibitor and/or sponsorship fees and terms included in this and wishes exhibit and/or sponsor at the following level: Exhibitor/Sponsor Level Fees CANCELLATION There are no exhibitor or sponsor cancellations or refunds other than conference cancellation due to force majeure, i.e., cancellation is subject to acts of God, government authority, disaster, or other emergencies, any of which make it illegal or impossible for the Hotel and IHA to provide the facilities and/or services for clients to exhibit at the event. SECURITY The conference hotel does not provide security in the meeting and function space and all personal property left in the meeting or function space is at the sole risk of the exhibitor. Exhibitor agrees that they are responsible for safekeeping of their personal property. INDEMNIFICATION Each party (IHA and Exhibitor) agrees to indemnify, defend and hold the other harmless from any loss, liability, costs or damages arising from actual or threatened claims or causes of action resulting from the negligence, gross negligence or intentional misconduct of the party indemnifying or its respective officers, directors, employees, agents, contractors, members or participants (as applicable), provided that with respect to officers, directors, employees, and agents, such individuals are acting within the scope of their employment or agency, as applicable. SIGNATURE The undersigned represent that they are authorized to sign and enter into this contract. Notice may be sent via facsimile transmission and will be considered effective as of the date and time of the facsimile confirmation of transmission. APPROVED AND AGREED TO: Integrated Healthcare Association Director, Operations Date Exhibiting Organization Name Authorized Officer Date Page 8