Eastwood & District U3A Executive Committee Meeting Monday 10 September 2018 10.00 Sun Inn Present Chris Niven (chair) Chris Butler CB Derrick Hart DH John Hill JH Chrys Millington CM Linda Rothwell LR Andrea Sadler Barry Seeley BS Val Simons Ian Webster IS Caroline Winfield CW Subject Discussion Points Action By whom Time 1 Apologies Bob Ford 2 Minutes of last meeting Held 6 August 2018 accepted. 3 Matters Arising a. 3a. Group contact meeting now 12 Sept 10am DH, CB, 12 Sept b. 3b Grant. Mick Brown has been DH to see him tomorrow DH away c. 3e. Speaker finder committee liaison. CW getting details from speaker finder d. 4a. Letter to Joh Handley re grant. Still no response e. 4b. Notts Network. has responded f. 4c. Social sub-committee. to write to retiring committee to, give thanks. to buy gifts for them g. 7c. Petange. Problems with council site. New site at the Page 1 of 5
4 Chairperson s Report (separate) 5 Treasurer s Report (separate) 6 Membership Secretary s Report (separate) Forester s Arms should be ready Oct/Nov this year h. 10b. Dignitaries still to be invited i. 14. Cybercrime presentation Deferred to November Wednesday members meeting j. 16a. Succession planning Still looking for publicity shadow Ongoing k. 20b. Eastwood Nursing home request for visits. A few groups may be interested. l. 20f. Welfare. CM to write note to go in newsletter to let members know about her role and encourage them to get in touch m. 20c. Advertising material for other organisations a. Social sub-committee. We ve not heard from the people who said they would take over. a. Report received and accepted a. 160 attended the monthly meeting, 153 members & 7 visitors (45.5%). 2 new members signed up bringing total to 338 b. New members coffee morning went well To be announced at next Wed members meeting that flyers etc, must not go out without committee approval to contact them CM Nov Page 2 of 5
7 Group Co-ordinators Report 8 Group Co-ordinators meeting 9 National Conference Attendance 28 30 Aug 10 Action Plan a. To be sent out for committee approval 11 Christmas dinner & fuddle a. Dinner. has booked Double Tree for Thurs 13 Dec 12:30. 25 per head. Full payment due soon. Aim to start this early next year. b. Fuddle. May use Morrisons to provide food 12 Red Cross Training a. Lots of interest from members. May need to hold more than one session 13 Age UK volunteering a. Age UK are recruiting volunteers and would like to a. Art appreciation have lost their group contact DH to attend their next meeting to see if someone else will take over b. Showcase. Group contacts have been asked to say if they want a table and power a. Will include GDPR training Host meeting Provide GDPR training Provide tea, coffee, etc a. BF, attended and provided reports (separate). Several things to be looked at in the future with view to integrating into our U3A, e.g. use of technology training, online courses, BEACON Email members to let them know Take bookings & payment to sort Liaise with Red Cross, look for suitable dates & venue. To be brought back to next committee meeting To be discussed at next meeting DH DH,CB,LR BS 12 Sept 10 Oct Page 3 of 5
come to one of our meetings to do so. a. After discussion it was agreed not to have a Christmas Fuddle where members bring food, but to have a celebration where food is provided. Also to have outside entertainment and possibly singing for pleasure s karaoke 14 Red Cross Training a. 65 members said they were interested. Plumtre Hall possible venue 15 AOB a. There will be a communications workshop Wed 7 Nov, 10:30 3:30, Ravenshead. b. Monthly meetings. Thanks to JH for stepping in as vice chair last meeting. c. Monthly meeting. Kitchen volunteers need to know when to start making drinks to prevent problems d. Monthly meeting. The notice board & easel were not put out last month. e. Monthly meeting. Health & Safety issue. Organise food, drink Enquire re entertainment Contact Red Cross for dates & to organise Committee members to express interest if they wish to go. If possible, tea/coffee break to start at 10:30. Some notices can be delayed until after that if necessary Committee to aim to get there early enough to help set up and to help clear away at end Move away from areas with electric cables when talking to people, especially near the projector and P.A. team Page 4 of 5
f. Equipment for monthly meeting. Approval has been given for buying what s needed to set up a second screen. P.A. team would like help to select the right things. g. Descriptions of Committee roles on website are out of date. h. Matlock U3A have asked for help setting up website. i. People enquiring about our groups to be invited to Showcase j. We have been offered a telescope for a nominal fee. k. New committee pictures needed for the blue display board l. Interest groups. Hidden Gems now have vacancies. Groups were asked to submit to the newsletter on a rota but few are doing so. m. Previous membership secretary s personal phone number was on Nottshelpyourself.org website. CW has been able to get this changed so it now has no personal name on it and has the membership phone number Ask someone who may have the required knowledge Up date them IW to visit to help Ask what the nominal fee is Aim to do before Showcase if possible CB IW IW CW Meeting Closed at 11:57 Next Meeting: Wednesday 10 th October 2018 10.00 at The Sun Inn Page 5 of 5