HOPE Committee Report

HOPE Committee Report 1. Welcome @ 11:09 am by Wayne B. - We version of the Serenity Prayer 2. Read 12 Traditions (Dave C.) 3. Read 12 Concepts (Lorne G.) 4. Table Introductions & Attendance Barb S. - HOPE Treasurer (voting member) Jeff L. - P.I. Coordinator GSR for More Will Be Revealed (Voting member) Fred M. - voting member, Outreach Chair Lorne G. - non-voting member, carrying the conscience of Stepping Into Recovery. Literature Depot Operator Dave R. - Voting member and carrying conscience of JFT. Area Treasurer and meeting list project leader Dave C. - carrying the conscience of The Path Al D. - carrying conscience of Sowing the Seed and voting member William S. - voting member of HOPE. Literature coordinator Ron S. - voting member of HOPE, standing for HOPE secretary Wayne B. - HOPE Chair 5. Review of October Hope minutes No one opposed to the minutes, accepted 6. Reports Hope Chair - Wayne B. (attached) Good morning I am an addict called Wayne. A few things to report today. Aventa is going well and the centre is very grateful for our presence there. Thank you to the ladies who have stepped forward to make this happen. We are still looking for a panel leader. The secretary will be sending out an email to all Hope members asking if they would like to be part of a 12 step calling list to help our friends over at the phoneline. We have officially moved over to the house we presently owe PLH 4 months rent and I would like to see it paid ASAP. We will also need to discuss how the committee pays rent going forward at the new location. I sent Dan Y a $100 e transfer on Nov 18. I will be asking for $101.50 today as reimbursement. Vice Chair - Al D. (written and retyped) VC Report Dec. 13/14 Met with Wayne to discuss duties of VC. Printed out P&P for HOPE Submitted proposal for Salvation Army ARP Program (Addiction Recovery Program) 1

Treasurer - Barb S. (attached) (Barb will stay on as treasurer but will mentor anyone new that stands for the position) Treasurer s Report Dec 13, 2014 Good Morning Fellow HOPE sub-committee members and visitors. Nov cheque from ASC was not deposited until early Dec and there are a couple cheques outstanding. When these items clear, our bank balance will be $742.78. The expenses incurred in the month of Nov were $344.16. PI: Meeting Lists $131.25, phone line $74.76 and Homeless Connect $34.00. Admin: $4.15 for bank charges. In Nov I returned the $51.00 cash and July allotment cheque of $100.00 to the Outreach coordinator. As I had previously reversed the July allotment from the books this $100.00 has been reallocated to November. Expenses that need a cheque issued today: Copyco for Nov invoice 53532 for $126.84, plus mailing costs $17.31, Rogers, which averages about $80.00; Dec outreach allotment $100.00 & bank charges. This would bring out bank balance to approximately $418.63. As I indicated in my report in November my one-year term as HOPE Treasurer is over. I am willing to continue serving this committee and I would stand if I were nominated. If another person is nominated and elected into the position I will serve as mentor. It has been a pleasure serving the Chinook Area of Narcotics Anonymous in this role. Barb S HOPE Treasurer. Secretary - Ron S. (will have minutes out a week after the HOPE meeting at the latest) Literature Coordinator - William S. (written report) retyped (willing to stand for the position for another term is no one else stands for the position) HOPE Literature Coordinator - William S. December 13-2014 Landers Little White Booklets - 15 For the Newcomer - 15 Am I an addict - 15 Just For Today - 15 Welcome to N.A. - 15 This is the literature I sent to Landers for this month. No other literature was requested. 2

Public Relations Coordinator - Jeff L. (attached) Chinook Public Relations Coordinator Report to H.O.P.E. - December 2014 Dear N.A. Trusted Servants During this past month, I was in able to finally get some key items investigated. Public Relations During New Business, I will be making two proposals: one purchase Banners and one to move our cellular service from Rogers to Bell AND add Toll Free service I am submitting a receipt for $20.48 to cover the cost of my printing HOPE Flyers for the last ASC. Phone Line I happy to advise that Pierre has taken his new role as Phone Line coordinator and ran with it. He has a schedule of phone carriers established, each with a commitment to a 1 year term. Each carrier will handle the phone line for 1 week period every 3 weeks. November 2014 phone calls; 91 total of which 8 Voice mails were left., 52 were for mtg info, 9 were for info ( non addicts) 22 were from addicts who needed to talk. Meeting Lists Dave, Meetinglist Coordinator, has provided an invoice from CopyCo $126.84 This is for 495 Local Lists (Calgary only) and 345 non-calgary lists (for outside city limits and include the Regional Toll Free number) Newsletter I have nothing further to add as far as progress on the newsletter. It has been pushed off my 3

holiday season to sit down and dedicate towards a proof of concept document for your review here next month. Website Editing of the website is ongoing. I have attached the Traffic data for the month of October 2014 (attached) Yours in Trusted Service Jeff Lamb Chinook Area - Public Relations Coordinator 403.800.4850 4

5

Proposal to move Cellular Service from Rogers to Bell Mobility and add Toll Free service for the Public Relations Committee December 2014 Jeff Lamb - Public Relations Coordinator I have been researching the various options for moving our current cellular service to a better resource which could potentially include Toll Free service and reduce costs for both the Chinook area and the Suffering Addict seeking recovery we support via Long Distance. Currently, we only truly provide toll free service to Medicine Hat and Calgary. Lethbridge and all others outside these two calling areas are calling on their own expense. Investigation shows that each company has a variety of options when it comes to local/long distance / roaming cellular plans. I was focused on providing the most appropriate bundle of these items for the lowest potential cost to the area. Today, I am proposing we agree to cancel our Medicine Hat Cellular (403.979.2440), move our Calgary cellular service (403.991.3427) from Rogers to Bell Mobility, and add Toll Free service to further fulfil our primary purpose; so that suffering addicts from a distance have the opportunity to know that Narcotics Anonymous exists at no cost to them. Notable Financials: Cancel Medicine Hat Local Saving approximately $30.00 - $40.00 / month Add Bell Mobility: Add Bell Toll Free Service: Grand Total $40.00 / month (saving of approximately $5.00 - $10.00 / month) $11.95 / month $0.04 / minute (Incoming calls from anywhere in North America) $1.20 - $1.60 / month (Est. based on 30 40 minutes of incoming calls from Medicine Hat, Lethbridge and Chinook Area) $15.00 Total (Approximate) $55.00 / month (saves approx. $20.00 - $30.00 / month) AND provides PROVINCE-WIDE access toll free for cash strapped suffering addicts seeking recovery. 6

Bell Telus Cell $40.00 monthly ($15.00 activation fee) Cell $50.00 500 nationwide anytime minutes 500 nationwide anytime minutes unlimited local evenings & weekends starting at 6:00pm unlimited local evenings & weekends starting at 6:00pm Unlimited nationwide Text Messaging Unlimited nationwide Text Messaging Voice Mail (25 x 5 minute) Limited Voice Mail (3 x 1 minute) Call Display Call Display Toll Free $11.95 monthly Toll Free $8.95 monthly $0.04 minute incoming $0.30 minute incoming Number can land on ANY device we request Number can land on ANY device we request Wind Fido Cell $33.00 monthly (NO activation fee) Cell $35.00 monthly (NO activation fee) UNLIMITED nationwide anytime minutes 250 nationwide anytime minutes UNLIMITED nationwide Text Messaging unlimited local evenings & weekends starting at 5:00pm Limited Voice Mail (50 x 3 minute) Unlimited nationwide Text Messaging Call Display Limited Voice Mail (3 x 3 minute) Call Display Toll Free NOT Available Toll Free NOT Available Rogers Cell $60.00 Monthly 500 nationwide anytime minutes unlimited local evenings & weekends starting at 6:00pm Unlimited nationwide Text Messaging Limited Voice Mail (3 x 1 minute) Call Display Toll Free $0.00 Month (unknown as I didn t follow up) $0.10 minute incoming REQUIRES Rogers Business Land Line to place Toll Free number Proposal to purchase Retractable Banners for the Public Relations Committee December 2014 Jeff Lamb - Public Relations Coordinator I have been researching the various options for supplying a retractable banner and stand to be used by the Public Relations Committee (Calgary, Lethbridge and Medicine Hat (if applicable)) Investigation shows that each company uses a variety of material types, thicknesses and quality. While I believe that plays a major part in the pricing but I have not considered that to be a major deciding factor here and am focused primarily getting the best quality for the cheapest price. Today, I am proposing we agree to purchase 2 units (or 3 if Medicine Hat is applicable and the group conscience agrees). 1 unit will be held in the Calgary to be used for any Chinook Area Public Relations event. This would include carrying it to any location outside the geographical area of the city of Calgary that the Chinook Area supports. The 2 nd unit would be sent to Lethbridge to be stored and used locally for any event that the Calgary committee could not personally attend. (The same would be proposed for the city of Medicine Hat if we choose to provide them with one of their own). candiandisplay.ca from Toronto is the best product with the best price. 7

canadiandisplay.ca Toronto bannerbuzz.ca Toronto 1stop-print.com Toronto 33" x 79" 36" x 72" 34" x 80" 1 $94.99 1 $120.00 1 $159.00 2 $189.98 2 $228.00 2 $318.00 3 $284.97 3 $348.00 3 $438.00 0.83' x 1.25' 1 $29.00 2 $55.10 3 $82.65 30" x 72" (Korean X Style) 1 $89.00 2 $169.10 3 $253.65 ineedbusinesscards.com Toronto fgcanada.com Toronto clubcard.ca Vancouver 33" x 80" 33" x 80" 33" x 80" 1 $156.62 1 $169.00 1 $186.00 2 $310.24 2 $338.00 2 $357.00 3 $453.08 3 $507.00 3 $529.00 bannerz.ca Edmonton flagshop.com Calgary 30" x 79" 34" x 79" 1 $284.50 1 $499.95 2 $569.00 2 $759.00 3 $853.50 3 $989.85 Within Calgary Call 403.991.3427 Or Outside Calgary Call 1.800.000.0000 8

H&I Coordinator - Vacant Outreach Coordinator - Fred M. Good morning, My name is Fred and I am an addict. First off would like to report that 2 members of outreach did a trip to Oyen. They were very happy to see us and was a good time had by all. Below is a list of the proposed outreach trips. Friday December 19th Drumheller 8:00 pm. Sunday January 4th Lethbridge 7:00 pm Friday January 9th Canmore 8:00 pm Friday January 23rd Medicine Hat 8:00 pm Sunday February 1st Brooks 8:00 pm Friday February 20th Canmore 8:00 pm Thursday March 5th Lethbridge 7:00 pm Wednesday March 18th Cranbrook 8:00 pm Friday March 27th Okotoks 7:00 pm Outreach would like to step it up in doing outreach to build a stronger network with Lethbridge. We would like to make an effort to garner just as strong a ties as we were able to last year with Medicine Hat. We will also strive to maintain what we have built in Medicine Hat. Outreach would like to propose that we will put on a Fellowship Day event in both Medicine Hat and Lethbridge this year. Again the purpose for this is to further strengthen fellowship in our area. This event was very successful for its first time in Medicine Hat last year. The intent will be to hopefully see this grow as time goes by. Proposed dates tentatively are Medicine Hat Saturday June 6th hot potluck and Lethbridge Saturday September 19th cold potluck. These events will once again inclusive speakers and workshops. Outreach will be requesting $200.00 seed for each event. The respective cost for those attending will be $5.00 per person. Thank you once again for allowing me to be of service. Fred M. Outreach Coordinator. Solutions In Motion. Newsletter Coordinator - Vacant 15 Minute Break 7. Old Business a) Phoneline costs. Alternatives. Jeff spoke to it in his report b) Budget 2015 Discussion around the table 9

c) Renaming of Hope? Nonissue remains HOPE 8. New Business a) Motioned by William S. (HOPE Literature Co-ordinator) Seconded by Al D. (Vicechairperson of HOPE) Motion: That the HOPE committee literature have a storage area at the house. Intent: To have a place where people can pick up literature if I am not available. Discussion around the table and consensus was that William store in House and be the single point of accountability for the HOPE Literature b) Motioned by Jeff L. (P.R. Co-ordinator) Seconded by Al D. (Vice-chairperson of HOPE) Motion: Cancel Medicine Hat phone number, move cellular service from Rogers to Bell and add toll free service to the account. *see Dec. 2014 P.R. report for financials. Intent: Further fulfill our primary purpose by providing toll free phone-line service to all addicts within the Chinook Area. Discussion around the table and consensus was to make a friendly amendment to remove and add toll-free service to the account. Consensus passed motion with the friendly amendment. c) Motioned by Jeff L. (P.R. Co-ordinator) Seconded by Al D. (vice-chairperson of HOPE) Motion: To establish a P.R. Committee meeting @ 10:00 am on HOPE Saturday. *Rent if any, to be determined. Intent: To conduct P.R. Committee Business Discussion was to rescind the motion as consensus was that rent is covered by the monies paid by the Area Service Committee. Motion was rescinded. 9. HOPE proposals a) Motioned by Jeff L. (P.I. Coordinator) Seconded by Al D. (Vice Chairperson of HOPE) Motion: To purchase - retractable P.R. Banners (Financial in December 2014 P.R. report) 10

Intent - To provide a professional display to be used at Public Relations events supported within the Chinook Area Discussion: Jeff spoke to the motion about costs and descriptions of the banners. Discussion around the table. Consensus was to purchase 2 stands and Jeff was going to provide graphic. b) Motioned by Al D. (Vice-chairperson for HOPE) Seconded by William S. (HOPE Literature coordinator) Motion: To have H&I do a presentation at the Salvation Army Centre of Hope ARP Program, once a month on Tuesday or Wednesday evening Men only. Intent: To provide an information session to the men taking part in the Addictions Recovery Program about the Chinook Area of NA and our meetings. Discussion around the table and consensus was that it is a great idea but to wait until we elect an H&I Co-ordinator and they have discussion amongst their committee to make sure they are able to accommodate the facility. Decision was to table to next meeting. 10. Nominations & Elections Open positions Treasurer - Dave. C. nominates Barb S., Barb accepts and spoke to why she feels she has more to accomplish at this position. Barb s nomination will be presented at the next ASC in January and she will speak to her nomination at that ASC so that it can be taken back to the groups to vote on at the Feb. ASC. Adventa Panel Leader - Joanne S. sent text saying she would like to stand for the nomination so her nomination was tabled to the next HOPE committee meeting to wait until she can speak to the position. Theresa was nominated by Fred M., Theresa stood but after discussion it was rescinded until she has the clean time required for that position as per HOPE s Policies & Procedures. Landers - open, no nominations Webservant - no nominations 11

Literature Co-ordinator - Al D. nominates William, William accepts. William spoke to the motion and his name will be presented at the January Area Service Committee to take back to the groups so they have a chance to vote on this nomination at the Feb. HOPE meeting. H&I Coordinator - Bill K. voted on, elected as Co-ordinator Web Servant - open, no nominations Motion to close by Barb S. seconded by Al 11. Close with 3rd Step Prayer P.R. Committee meets @ 10 am before the regular HOPE meeting Outreach Committee meets @ 10 am before the regular HOPE meeting Next HOPE meeting: Saturday, Jan. 10, 2015 12