How to publish for free Nola Steiner Senior Librarian (ABLE) University Library October 2018
Agenda What is Open Access (OA) publication? Why is OA publication important? Options for OA publishing with no or reduced cost
What is Open Access? Open Access (OA) material is digital, online, freely accessible and free of most copyright and licencing restrictions. https://aoasg.org.au/what-is-open-access/
Why make my work Open Access? No limit to who has access to your research results no paywall Wider audience greater opportunity for impact and citation Compliance with funder mandates (ARC & NHMRC)
ARC and NHMRC OA policy ARC and NHMRC OA policies require that any research outputs arising from a supported research project must be made openly accessible within a twelve month period from the date of publication. http://www.arc.gov.au/arc-open-accesspolicy https://nhmrc.gov.au/aboutus/publications/open-access-policy
Why else? To support the University s strategic goal to be a global leader in internationally renowned research by communicating high quality, freely available UWA research publications to a broad wide audience Supports the University s Excellence in Research Australia (ERA) submission Complies with the University Policy on: Code of Conduct for the Responsible Practice of Research
Escalating costs of publishing Millions Australian university: book and journal expenditure 2009 2016 $400 $350 0.995 1.039 1.045 0.887 $300 0.915 0.815 $250 0.647 0.709 $200 $150 $100 $50 $0 2009 2010 2011 2012 2013 2014 2015 2016 Expenditure: Serials Expenditure: Non Serials Expenditure: Total Exchange Rate % 1.2 1.0 0.8 0.6 0.4 0.2 0.0
Publishing models Traditional Publishing Publish with a traditional publisher The publication is only available to readers with access to an institutional subscription or who have purchased access Most scholarly publishing agreements assign copyright to the publisher Gold Open Access Publishing Publish with a gold OA publisher Some publishers require the author to pay an Article Processing Charge (APC) The publication is immediately available for all readers to access freely You retain copyright and grant publisher licence to publish Reuse rights are guided by Creative Common Licenses Green Open Access Publishing Publish with a traditional publisher and.. Also deposit a version of your published work into an OA institutional repository or subjectbased repository You transfer copyright to publisher, but retain the right to disseminate the manuscript via OA repository An embargo period may be imposed by the publisher as outlined in the publisher/author agreement Hybrid Open Access Publish your research with a hybrid publisher Publisher will make your publication OA immediately if you pay an APC If you choose to not pay the APC the publication is only available to readers with access to an institutional subscription or who have purchased access UWA discourages paying fees for Hybrid OA
Can I publish in top journals in my field AND publish Open Access? Yes There are highly ranked, peer-reviewed gold OA journals Where a gold OA journal charges an APC, financial assistance or a discount may be available to you at UWA Many highly ranked journals allow authors to self-archive a version of their publication in an OA repository within 12 months green OA Note: OA publication isn t compulsory if your preferred publication isn t in one of the above categories.
How to find an OA journal Open Access journal directories: DOAJ - Directory of Open Access Journals General journal directories which can be filtered to show OA journals in your area: Ulrichsweb Global Serials CORE - Connecting Repositories Open Science Directory AWOL - The Ancient World Online Directory of Open Access Scholarly Journals in Education JURN directory (Arts & Humanities) Knowledge Unlatched KU Journals Check the OA Policy of a journal: Sherpa Romeo Refer to the Open Access Toolkit for more information: https://guides.library.uwa.edu.au/openaccesstoolkit
Free or reduced-cost Open Access publishing options..
Gold OA publication The publication is immediately available online for all readers to access freely You may be required to pay an Article Processing Fee (APC) You retain copyright and you grant publisher licence to publish Reuse rights are guided by Creative Common Licenses Example: PloS (Public Library of Science ) journals
Assistance for gold OA publication The UWA APC Fund The APC Fund is a safety net option for all UWA academic staff (including adjuncts and honorary appointments) and HDR students who have no other source of funding (such as an ARC or NHMRC grant or internal research funds) to cover the cost. Assistance is to a maximum of $3,500 Application for support will be assessed on the following criteria: The journal must be on the list of current JIF top 10% gold OA journals that charge an APC. A selection of humanities gold OA journals are also included. The UWA author is either first or corresponding author The UWA author has by-lined the University of Western Australia The author has not previously accessed the APC fund in the current calendar year For more information on the APC Fund, see https://guides.library.uwa.edu.au/openaccesstoolkit/apc-fund
Assistance for gold OA publication APC discounts The University Library is a Supporter Member of a number of Open Access (OA) services. UWA researchers can publish in these services at a discount on the standard article processing charge: BioMed Central 15% SpringerOpen - 15% Chemistry Central - 15% Nucleic Acid Research 50% The Royal Society - 25% If you submit your article from on Campus, you will be automatically recognised as a UWA author based on the UWA IP range. If submitting from elsewhere use your UWA email address to confirm your UWA For more details see Open Access Toolkit : Reduced rate OA publishing
No cost gold OA publication Consider gold OA journal with no APCs As at January 31, 2018, 71% of journals (7,766 journals) listed in the Directory of Open Access Journals (DOAJ) had no APCs (free for authors) Negotiate We recommend that HDR students ask the publisher whether they will waive the Article Processing Charge. Cartoon illustrated by John R. McKiernan http://whyopenresearch.org/gallery
Knowledge Unlatched http://www.knowledgeunlatched.org/
Green OA publication Publish with a traditional publisher and Then deposit the Author Accepted Manuscript (AAM) into the UWA Research Repository &/or a subject-based repository at no cost You transfer copyright to publisher, but retain the right to disseminate the manuscript via an OA repository An embargo period may be imposed by the publisher as outlined in the publisher/author agreement Example: Lancet Sherpa Romeo
You can meet funder mandates with green OA ARC: Acceptable versions of written/printed Research Outputs. For the purposes of this policy, it is acceptable for either of the following versions of a manuscript, journal article in a peer reviewed journal or refereed conference paper to be made Openly Accessible: the Post-print or Author accepted manuscript, which has been accepted for Publication, and which is made available in the author s Institutional Repository under an appropriate licence such as those available through the Creative Commons suite of licences (ideally CC-BY) the Publisher s Version/PDF, also referred to as the Published version or version of record (for example, journal version with final pagination and formatting). The publisher s version is only acceptable if it is fully Openly Accessible, with an appropriate licence such as those available through the Creative Commons suite of licences (ideally CC-BY). https://www.arc.gov.au/policies-strategies/policy/arc-open-access-policy-version-20171
You can meet funder mandates with green OA NHMRC: What manuscript versions are acceptable under the NHMRC Open Access Policy? The author s accepted manuscript version which is also referred to as postprint that has been peer reviewed and accepted for publication is acceptable. The publisher s version or version of record (VoR) with final pagination and formatting is only acceptable if it meets all legal copyright and licensing requirements relating to open access. Preprints are not acceptable versions under this policy. https://nhmrc.gov.au/about-us/publications/open-access-policy
Author s Accepted Manuscript
Assistance for green OA publication UWA Profiles and Research Repository Repository staff process ARC and NHMRC funded publications to make them available in the UWA Profiles and Research Repository. They contact the Chief Investigator (CI) for a copy of the Author Accepted Manuscript (AAM) and make it available subject to publisher conditions. If they cannot identify the CI, they contact the first UWA author and the corresponding author You can assist this process by: Including the UWA by-line, the grant ID and the funding body on the publication. Keeping a copy of the AAM Responding to messages from the Repository You can add your AAM at anytime to any of your publications in the Repository, regardless of whether they are a product of an ARC or NHMRC funded project http://www.library.uwa.edu.au/repository/support-and-faqs#open The Repository is indexed by Google, Google Scholar and Trove Publishing OA via the Repository is free
Infrastructure for Open Access @ UWA https://research-repository.uwa.edu.au/
UWA OA policy 5.11 The University supports the principle of Open Access by making publications freely available online within twelve months of publication through the UWA Research Repository. UWA authors are responsible for depositing copies of their publications in accordance with this policy. 5.12 Where legal or contractual obligations make this impossible, an explanatory note is added to the publication information in the Research Repository. UWA authors are encouraged to avoid transferring copyright to the publisher and are asked to ensure that publication contracts allow self-archiving of the Author s Accepted Manuscript in the UWA Research Repository. If self-archiving is not included in the publisher contract then UWA authors must request inclusion of the following addendum: The author has the right to publically archive their revised, peer-reviewed personal version of their paper in their institutional repository, provided a link to the publisher website is included. http://www.igs.uwa.edu.au/policies/responsible-research
Publish your data in the UWA Research Repository More info in the Open Access Toolkit: https://guides.library.uwa.edu.au/openaccesstoolkit
So what can you do? Comply with ARC and NHMRC OA policies. Look for quality, relevant gold or green OA journals. Check eligibility for the APC fund & discounts. Check your publisher agreements. Byline UWA, include grant IDs and funder details. Self-archive in the UWA Repository. Publish your research data in the Research Repository.
OA isn t permitted by your publisher at all? Grant recipients must report to the funding body that the journal does not allow OA publication NHMRC and ARC will accept this as a valid reason for not making your research freely available. You are not expected to pay for OA. UWA Research Repository will still make your publication discoverable with a record that links to the subscribed source UWA Research Repository is indexed by Google, Google Scholar and Trove
Beware of predatory publishers Carefully evaluate both publishers and journals Beware of publishers trying to convince you that you must pay APC in order to meet OA mandates from your funding body Beware of publishers making unsolicited approaches offering to publish your thesis Directory of OA Journals (DOAJ) is a trusted listing of OA journals Think Check Submit: http://thinkchecksubmit.org/
Take home messages Include any NHMRC/ARC grant ID and funding body acknowledgement in your publication along with the University of Western Australia by-line Open Access is beneficial for your research discoverability and impact It is not necessary to pay for Open Access Publish in the highest quality journal possible in your field regardless of its OA policy Beware of predatory publishers and be proactive about choosing where to publish your research If not included in your author /publisher agreement, request the right to publically archive your revised, peerreviewed personal version in the institutional repository
Support http://www.library.uwa.edu.au/research/open-access-toolkit
Support There s lots of it! Faculty Librarians: Arts, Business, Law, Education: ablelibrarians-lib@uwa.edu.au Engineering + Mathematical Sciences: emslibrarians-lib@uwa.edu.au Health + Medical Sciences: hmslibrarians-lib@uwa.edu.au; Science: scilibrarians-lib@uwa.edu.au University Library s Research Publication and Data Services Email: repository-lib@uwa.edu.au