The NIH Biosketch February 2016
Outline NIH Biosketch Instructions NCBI My Bibliography Tools for creating a biosketch Word Template NCBI SciENcv Rules
NIH Biosketch
Questions are Welcome... Unanswerable Questions: What are reviewers looking for? Who is required to have a biosketch? How should my contributions to science sections be worded? RECOMMENDATION: Contact the Program Director at the NIH institute/center (I/C) supporting or most likely to support your award.
Biosketch: Four Main Sections A: Personal Statement B: Positions and Honors C: Contributions to Science D: Research Support (General Format) OR Scholastic Performance (Fellowship Format)
Biosketch: General or Fellowship Format http://grants.nih.gov/grants/funding/424/index.htm#biosketch
NIH Biosketch: General Format
Biosketch: Five Page Limit Instructions Example
Biosketch: Name/Education and Training Instructions
Instructions Section A: Personal Statement Example
Section A: Personal Statement: Four Publications Instructions NOTE: Per NIH: Noting four publications in the Personal Statement is optional. Published or accepted for publication journal articles only. Manuscripts being prepared or under review can be described in the Personal Statement (e.g. I am preparing a manuscript for Journal on my work about X ). Applicants do not need to be an author to journal articles included in the Personal Statement. Listing a key article that builds on the applicant s work is one way of doing so. As of May 25, 2016, other research products can be included.
Example Section A: Personal Statement: Four Publications
Instructions Section B: Positions and Honors Example
Section C: Contributions to Science Instructions NOTE: Per NIH: As of May 2016, no figures will be allowed in the biosketch.
Section C: Contributions to Science Briefly describe up to five of your most significant contributions to science. For each contribution: indicate the historical background that frames the scientific problem the influence of the finding(s) on the progress of science or the application health or technology your specific role in the described work Each contribution should be no longer than one half page including citations. NOTE: Per NIH: Contributions can be in any order.
Section C: Contributions to Science Example NOTE: Per NIH: For guidance on Contributions to Science, contact the Program Director at the NIH institute/center (I/C) supporting or most likely to support your award.
Section C: Contributions to Science: Notes Assign each of your contributions a title. Tailor your contributions to the application. The contributions are a descriptive narrative ( telling a story ) of your research efforts and a means of annotating your research products. Your contributions are about your journey in the field. What did you learn? What were your findings or research products? How did your research lead to this proposal? Contributions can be in any order; chronological, career trajectory, funded projects, topic, relevance to the application, etc. Use Plain Language. Plain language is clear, concise, organized, and appropriate for the intended audience.
Section C: Contributions to Science: Four Publications or Research Products Instructions NOTE: Per NIH: Journal articles or research products can be re-used among the five Contributions to Science and the Personal Statement.
Section C: Contributions to Science: Publications and Research Products For each contribution, list up to four peer-reviewed publications or other non-publication research products, including: Audio or video products Patents Data and research materials Databases Educational aids or curricula Instruments or equipment Models Protocols Software or netware NOTE: Per NIH: Posters and presentations are considered non-publication research products. Databases do not need to be publicly available databases.
Example Section C: Contributions to Science: Four Publications and Research Products
Section C: Contributions to Science: URL to Published Works Instructions NOTE: Per NIH: URL is optional. As of May 2016, the URL to List of Publications must be to a gov. website (My Bibliography). Example
Section D: Research Support Instructions Example
Biosketch Notes NIH requires a PMCID for publications that apply under the NIH Public Access Policy and are authored by the applicant or arise from an applicant s NIH award. No specific style guide for citations is required. To save on space for contributions, applicants may use et al in lieu of listing all authors in a citation. Only published or accepted for publication material can be cited in the Personal Statement or Contributions. Materials in preparation or under review can be described in the narrative portions, e.g., I am preparing a manuscript about my work about X. Citations can be reused among the Personal Statement or Contributions. Applicants do not need to be an author to a citation noted for the Personal Statement or Contributions.
NCBI
NCBI The National Center for Biotechnology Information (NCBI) advances science and health by providing access to biomedical and genomic information. Among the resources included are PubMed, PubMed Central, genomic tools, registries, databases, among others.
My NCBI is a dashboard that retains user information and database preferences to provide customized services for NCBI databases. My NCBI Two tools include: My Bibliography: manage bibliography (publications) SciENcv: online professional profile (NIH Biosketch) My NCBI Dashboard
Creating a Linked NCBI Account A linked account means that an NCBI account is linked to an era Commons account. Who needs a linked account? Authors PI Role Post-Doctoral Role Graduate Student Role Scientist Role Project Personnel Role Users who are considering applying for NIH funding Need an era Commons account? Contact Sonia Moore: sonia.moore@wustl.edu
Link My NCBI to Your era Commons To link your NCBI account to era Commons: 1. Go to: https://www.ncbi.nlm.nih.gov/account/ and select era Commons. Quick way to tell you are linked: Look for the era icon in My Bibliography.
My Bibliography Tool from NCBI
My Bibliography: Professional Bibliography NIH-funded PIs and investigators must use My Bibliography to create and manage their professional bibliographies. Professional bibliographies Journal articles Books/chapters Patents Presentations Meetings Other research products
My Bibliography: Adding Citations
My Bibliography: Adding Citations from PubMed Perform search in PubMed. From record page for a citation, click the Send to link at upper right side. Select My Bibliography. Click the Edit Your Bibliography link to be directed to your My Bibliography page.
My Bibliography: Templates for Non-PubMed Citations
Two Options for Creating a New Biosketch Word Template SciENcv tool from NCBI
Biosketch: Word Template Manual entry or Copy/Paste required for all sections. NOTE: Pre- and post-doc Fellows should use the Fellowship Applicant Biosketch Format template.
Word Template: URL to Works A URL to a full list of published work can be included in the Contributions to Science section. NOTE: Per NIH: URL is optional. As of May 2016, the URL to List of Publications must be to a gov. website (My Bibliography).
Word Template: URL to Works: My Bibliography Use the My Bib Make it Public feature to obtain a URL. 1. Click the Make it Public link. 2. A URL will appear. 3. Copy and paste the URL in its entirety. Private/Public settings are flexible.
SciENcv Tool From NCBI
SciENcv Allows for creation of biosketches, NIH or NSF Biosketch format, using publication data in My Bibliography and other information from era Commons/FastLane. My NCBI Dashboard
SciENcv SciENcv connects to: era Commons, NSF FastLane, or ORCID (education, work experience, award history). My Bibliography (published works or research products). Biosketches can be auto-populated. Multiple biosketches can be created. Biosketches can be deleted. Biosketches can be made public via URL. Delegates can be assigned to create, modify or delete biosketches.
SciENcv: Creating a Biosketch 1. From SciENcv box on My NCBI Dashboard page: Manage SciENcv 2. From SciENcv page: Create New Biosketch
SciENcv: Creating a Biosketch NOTE: Pre- and post-doc Fellowship Biosketch format available in SciENcv ~ 2016.
SciENcv: Education and Training Enter name and education/training. If your NCBI account is linked to your era Commons account, the Education and Training section is auto-populated.
SciENcv: Section A: Personal Statement Enter a brief personal statement and up to four publications that highlight your work experience and qualifications. Citations in a My Bibliography account can be used to auto-populate citations for the Personal Statement.
SciENcv: Section B: Positions and Honors Positions and Honors Positions and Honors consists of three parts: employment, other experience, professional memberships, and honors. Include present membership on any Federal Government public advisory committee. If your NCBI account is linked to your era Commons account, the employment and other experience parts are auto-populated.
SciENcv: Section C: Contributions to Science Briefly describe your most significant contributions to science. Up to five contributions allowed. Manual entry (or copy/paste) required for Contributions to Science. SciENcv allows for creation of multiple biosketches using any saved biosketch. Can re-use contributions for other biosketches.
SciENcv: Section C: Contributions to Science Add up to four publications or research products for each contribution. NOTE: Non-journal citations are allowed and can be added to My Bibliography. Citations to publications and research products in a My Bibliography account can be used to auto-populate citations for the Contributions section.
SciENcv: Section C: Contributions to Science: Notes SciENcv does not alert users as to the half page limit. This includes citations. Format of a Word file exported from a SciENcv biosketch: Narrow margins (0.5 ) on all sides Arial font type, size 11 About 28 lines represents a half page
SciENcv: Section C: Contributions to Science: URL to Published Works NOTE: URL to list of published work is NOT required. Check the box below the Contributions to Science box.
SciENcv: Section D: Research Support List both selected ongoing and completed research projects for the past three years (Federal or non-federally-supported). NIH and HRA grantees who have linked their era/hra accounts to My NCBI will have the Research Support section automatically populated with their NIH and/or HRA research awards. All others will need to be manually entered.* * Enter once, use many times. (As of February 2016)
Where are Saved Biosketches in SciENcv? Saved Biosketches SciENcv Delegates My NCBI Dashboard Create a new Biosketch
SciENcv Notes SciENcv is not required for generating a new biosketch. Use of auto-populated content is optional and can be edited. Biosketches can be exported in PDF, Word, or XML. SciENcv does alert users if a biosketch exceeds five pages when exporting a biosketch file into Word or a PDF.
NIH Reviews of Biosketches Biosketches are subject to two reviews: Automatic preliminary review by era Systems upon initial submission Manual review post-submission
Rules: Validated by era Systems A Biosketch is required for each Senior and Key person listed in the application. Five page limit. PDF format. NOTE: These three rules are validated by era Systems. Failure to meet these conditions will result in a submission error preventing your application from moving forward to NIH for consideration.
Rules: Validated by Manual Review Do not include information, such as preliminary data, that belongs elsewhere in the application. Complete each section (A, B, C, and D). Limit of five Contributions to Science with no more than four citations per contribution. Half page limit for each Contributions to Science (including citations). NOTE: Manually reviewed post-submission. Failure to follow the biosketch policy means NIH may withdraw your application from consideration.
Rules: Font Types/Size and Margins Font types allowed (as of January 2016): Arial Helvetica Palatino Linotype Georgia Font size 11. NOTE: New guidance on font types and sizes available ~March 2016; effective May 25, 2016. Narrow margins (0.5 ) on all sides. About 28 lines represents a half page (Arial, size 11 and narrow margins). NOTE: Manually reviewed post-submission. Failure to follow the biosketch policy means NIH may withdraw your application from consideration.
Forthcoming Rules URL to List of Publications must be to a gov. website (My Bibliography). The List of Publications will remain optional. No figures, tables or graphics. Citations to non peer-reviewed journal articles and other research products can be included in the Personal Statement. NOTE: Effective May 25, 2016.
Recommendations Overall, I was surprised at how relatively easy the SciENcv tool was to use! SciENcv User Update information in your era Commons account. Create a My Bibliography account and link to your era Commons account. Populate your My Bibliography with citations to publications and research products. Play around with SciENcv. See how the new Biosketch can be autopopulated via era Commons, My Bibliography, and ORCID. Consider a hybrid approach of using the Word Template and SciENcv. Assign delegates to help manage your My Bibliography and SciENcv.
WUSTL Grants Library See the Standard Grant Language and Templates folder for sample biosketches. https://wustl.app.box.com/wustlgrantslibrary
What Questions Do You Have?
Thank you Cathy Sarli: sarlic@wustl.edu Amy Suiter: suitera@wustl.edu https://becker.wustl.edu/briefs/scholarly Publishing
ORCID The Open Researcher and Contributor ID (ORCID) is an open source, non-profit, community-based effort to maintain a registry of unique identifiers numbers for authors/investigators. ORCID provides a persistent digital identifier and a unique identifier number for authors/investigators. Two Easy Steps for Obtaining an ORCID id 1. Register (http://orcid.org/register) for an ORCID identifier. 2. Automatically add publications to the ORCID profile from Scopus or Web of Science. ORCID id links research outputs and research activities. Used by: Databases (Scopus, PubMed, Web of Science, etc.) Publishers (Elsevier, PLoS, Nature, Wiley, etc.) Publishing Platforms (ScholarONE) Professional Societies (ACS, IEEE, AAAS, etc.) Funding Agencies (NIH, CERN, etc.) Software/Platforms (Altmetric, FigShare, CrossRef, etc.)
ORCID Profile Example http://orcid.org/0000-0002-2603-7157
Using ORCID One option for auto-population of the Research Support section using SciENcv is to create an ORCID profile and list all award information. In SciENcv, select ORCID as the external source to populate a biosketch.