MINUTES OF THE CWM TAF STAKEHOLDER REFERENCE GROUP HELD ON TUESDAY 17 JULY 2012 AT THE HEALTH BOARD HEADQUARTERS, ABERCYNON NAME PRESENT Ann Lewis (ALe) Ann Philpott (AP) Cllr Clive Jones (CJ) Cllr Mike Forey (MF) Geoff Bell (GB) Ian Davy (ID) Jimmy Browne (JB) Judith White (JW) Karen Chantry (KC) Paula Martyn (PM) Tegwen Davies (TD) Trevor Davis (TrD) IN ATTENDANCE Alison Lagier () Bev Moulden (BM) Helen Thomas (HT) Jayne Komor (JK) Jeff Morgan (JM) Kath Doughton (KD) Lindsey Richardson (LR) Paul Worthington (PW) Sharon Jeynes () Stephen Harrhy (SH) ORGANISATION VAMT Interlink (Vice Chair) / Locality Rep for Merthyr Tydfil RCT CBC / Locality Rep for Taff Ely VAMT Interlink WAST Interlink Independent Sector / Care Forum Wales Carers Support Project RCT EPP Cwm Taf CHC Cwm Taf CHC Cwm Taf CHC 1 Welcome AP welcomed all to the meeting and introductions were made. Thanks was expressed to Gareth Jones for his work as the former SRG Chairperson and wished him well for the future. Page 1 of 7 17 July 2012
2 Patient Story A DVD was shown, in which a patient shared his experience of accessing services in St Tydfil s Day Hospital following a fall. The following discussion points were noted after viewing: ALe highlighted that during the discharge planning process for elderly patients, social services and health were not identifying minor issues in the home that might impact on the persons safety, e.g. uneven flooring. It was agreed that KD and ALe would pick this up after the meeting. LR advised that the new Community Integrated Assessment Service (CIAS) funding would replicate the St Tydfil s service across all localities. KD/Ale 3 Apologies for Absence Apologies were received from Anne Morris, Angela Hopkins, Bernardine Rees, Darrell Clarke, Giovanni Isingrini, Margaret Roberts, Nicola Davies, Rhian Dash, Sharon Richards, Vivienne Harpwood and Wynne Vaughan. 4 Minutes of the Last Meeting The minutes of the meeting held on 19 April 2012 were received. With the exception of the following amendments, the minutes were accepted as a true and accurate record. Attendance - Page 1 PM asked that it be noted she represented Care Forum Wales and not Carer Forum Wales. Item 4: Matters Arising from meeting held 12 January 2012: Item 3: Mental Health Consultation - Page 2. Paragraph should read: SH (Stephen Harrhy) reported that Hafal will provide transport at evenings and weekends for families visiting patients in hospital and also St John Ambulance have the contract for inpatient services. Page 2 of 7 17 July 2012
Item 11: Communication Page 6 Second bullet point should read: The development of the Carers Consultation and Information Strategy Matters Arising Item 5: GP Services CJ advised that secret shoppers would be attending GP surgeries, as it had been highlighted that surgeries open on Thursday afternoons were only offering services for emergencies cases only. TrD advised that he was aware of three practices operating in this way. suggested that a report on GP Access should be added to the agenda for the next SRG meeting in October. Item 5: Families First reported that there was no definitive definition that describes families living in poverty; however, criteria to identify these families had been established. It was agreed to circulate links to the Welsh Government, Merthyr Tydfil County Borough Council (CBC) and Rhondda Cynon Taf CBC websites so that Members could review the criteria and associated documentation. Item 6: Transport It was raised that the transport steering group had not met since February. SH advised that this was due to delays in receiving baseline information, however a meeting had been scheduled for 2 August 2012. Item 9: Local Operational Plan It was reported that the Operational Plan had been approved by the Health Board in May 2012. A South Wales Plan engagement plan alongside the Local Operational Plan will be ready during the summer months. The document will be circulated as soon as it is available, more detail will be brought to the October meeting of this group. Item 10: Newsletter The newsletter will be picked up by the Health Board s recently appointed Communications Manager. Page 3 of 7 17 July 2012
5 Carers Measure Building on discussions held in the last SRG meeting, JK provided an overview of the draft Carers Information and Consultation Strategy. JK advised that Carers had been involved in the development of the Strategy and have representation on the monitoring group. JK outlined the definition of a Carer, which was endorsed by Members. A webinar on the Carers Measure was held in March 2012, of which a DVD is available. A link to access this webinar will be sent to Members. agreed to clarify whether the Carers Measure would affect Quality Outcome Framework (QOF) points for GP Practices. The following points were noted after discussion: Training needs to centre on carers needs and attitude. Carers should be identified at hospital admittance or GP practices. Many GP practices recognise the problems of carers; however, young carers were not being picked up in schools. Young carers themselves have suggested that support was needed in schools, however JK advised that there was insufficient funding to do this. The CHC are meeting to discuss this in September. It was agreed to circulate the draft Strategy to Members as part of the consultation process. MF thanked JK and all others involved for their work on this to date. 6 Stroke Services Redesign The report, from LR regarding the engagement plan for stroke services, was received. LR gave an update on the Stroke Services redesign model. Dr Ruth Alcolado and Dr Richard Dewar had presented an outline of the model at public meetings in Rhondda, Cynon and Merthyr Tydfil and the Patient Page 4 of 7 17 July 2012
Experience Forum. It would also be presented at the next Taff Ely Public Forum on 30 July. The model proposes moving services into the community; however the regional and financial implications will need to be considered. The model will be taken to the full CHC meeting in July. LR suggested holding workshops around the Stroke Services Redesign model at the next SRG meeting. CJ highlighted his concerns around people with high blood pressure that were not picked up and treated, believing that GPs should carry out regular blood pressure checks. 7 Citizen Engagement The report, from KD updating the SRG on citizen engagement, was received. KD advised that the Health Board s Strategy would be finalised following the completion of the Regional Collaborative Board Consultation and Engagement project. The aim of the project will be enable a coordinated partnership approach to consultation activity across, and between, Merthyr Tydfil and RCT Local Service Boards (LSBs). It was agreed that further updates will be brought to future SRG meetings. 8 Election of Chairperson and Vice Chairperson SH provided a verbal overview of the election process for SRG Chairperson: The nominee would first meet with the Chair of the Health Board before recommendation was made to the Board in September. The Health Board would then make a recommendation to the Minister The Minister would then invite the nominee to serve as an Associate Member on the Health Board in their capacity as Chairperson of the SRG. The role of Associate Member excludes any voting rights Page 5 of 7 17 July 2012
reported that Mr Jimmy Browne was the only person put forward as a nominee. PW advised that Mr Browne had recently been appointed a member of the Community Health Council (CHC). As such, Mr Browne would not be eligible for the role of SRG Chairperson. AP agreed to put her name forward as Chairperson. This nomination was supported KC and PM. PW agreed to clarify whether JB could become Vice Chairperson, as in this capacity, they would not be an Associate Board Member and hence would not attend Board meetings in that capacity. PW 9 Any Other Business JB asked that congratulations from the group be passed to Darrell Clarke and the Project Team on receiving the NHS Award for the ASD Guide for parents. JB also asked what access GP receptionists had to patient information. replied that she believed this varied between practices but would look at the policy and arrange for a brief to be circulated. JB also thanked for her work on this group. In response to JW s question on whether Welsh Ambulance Service NHS Trust transport could be used for patients accessing the Minor Injuries Unit, advised this would not be appropriate as it would change the current service model significantly. TD raised his concerns that ex drug and alcohol patients had to walk through the reception area for the drug and alcohol service, which was located in the Mental Health Unit in Ysbyty Cwm Cynon. agreed to raise this concern with Paul Davies in the Mental Health Directorate. agreed to arrange for the Primary Care annual report to be brought to the next SRG meeting. SH advised that the Finance and Performance Committee were looking at primary care services and would share this work with the group. SH Page 6 of 7 17 July 2012
10 Communication Details about all the agenda items discussed should be fed back by SRG Members to their respective networks/community groups. agreed to arrange for the circulation of the Building Healthier Communities engagement plan when completed so that SRG Members could share with their respective networks/community groups etc. ALL 11 Date and Time of Next Meetings 9 October 2012, 10.30 (Canolfan Soar, Merthyr Tydfil) 15 January 2013, 10.30 (LHB Offices, Abercynon) Page 7 of 7 17 July 2012