GIS-centric Workflows: Cityworks Getting Detail on Stormwater Assets
GIS-centric Workflows: Cityworks Getting Detail on Stormwater Assets Tony Bedogne, GISP GIS Technician Washtenaw County, MI bedognea@ewashtenaw.org Bill Hoisington Senior Consultant POWER Engineers bhoisington@powereng.com
SAW Grant Funding Stormwater Asset Management, and Wastewater (SAW) Grant Assist Communities in Developing an Asset Management Program for Stormwater/Wastewater Systems MDEQ plans to release $450 million in grant money over the next few years to successful applicants
Washtenaw County MI Population of 350,000 140,000 Households 720 Square Miles Home of Ann Arbor, MI University of Michigan Median Income of $60,000
Washtenaw County MI 1.7 Million Dollars (spread over two grants) Awarded to Washtenaw County Project Timeline 2015-2016 500+ Stormwater Drainage Systems 15,000 Stormwater Structures, Creeks, Swales, and Basins
Washtenaw County Water Resources Commissioner's Office Pollutant Tracking Construction Management Soil Erosion Control Stormwater Management Infrastructure Management Creekshed Management
SAW (Stormwater, Asset Management, and Wastewater) Funding Washtenaw County was Awarded 1.7 Million - over two grants County Contributed $195,000 as a Match $1,168,372.00 $350,722.00 $190,906.00 Modeling and Water Quality Mangement Plan Cityworks Implementation Training and Inspection
How was the Cityworks Implementation Funded Washtenaw SAW Expenses Drain Inspections Sub-Contracted Condition Assessment CCTV Sub-Contracted Inspection PACP Certification and Training $26,000.00 $8,442.00 $373,268.00 $760,662.00 Consultant Planning ipad Hardware Cityworks Project Management Cityworks Implementation Cityworks Maintenance through Dec 2016 $28,000.00 $1,800.00 $60,000.00 $71,940.00 $29,166.00 Spending Metering and Modeling Water Quality Management Plan $42,900.00 $307,822.00 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000
Cityworks Implementation Identified as a Need Spatial Minded Team Strong GIS Layers GIS in the office since 2001
Cityworks Implementation Identified as a Need Legacy Billing and Time Tracking application (DAMS) nearing end of life System was not designed for workorder management
Cityworks Implementation Process 9 month plan: 3/24/2015 1/4/2016 1) Identify what to Assess Workflow Process Planning System and Server Planning 2) Find the Asset True up the GIS Datasets with GPS & Drain Inspector Knowledge Cityworks Rollout to Staff 1/04/2016 3) Rate the Asset Score the Physical Condition 4) Plan and Predict Schedule Actions Based on Rating
Step 1 Cityworks Implementation Workflow Planning
Step 1 Cityworks Implementation Technology Infrastructure Planning Server Infrastructure Database Formatting Website Configurations Network Configurations Mobile Hardware/Environment
Step 1 Cityworks Implementation Technology Infrastructure Planning
Step 2 Cityworks Implementation GPS Mapping Pre-Inventory
Cityworks Rollout Practice Data Entry with Staff Onsite Training 09/30/15 & 10/01/15 lead by POWER Engineers Dual Entry Periods (October and December) Taking Legacy Database Offline Deadline
Cityworks Launch! 1/4/2016
Cityworks Rollout
Cityworks Rollout Cityworks Work History Schedule Return Maintenance Track Number of Days Work Order is Open
Step 3 Structure Condition Assessments Detailed Inventory Assessment
Step 3 Structure Condition Assessments Detailed Inventory Assessment
Step 3 Structure Condition Assessments Detailed Inventory Assessment
Step 3 Structure Condition Assessments Detailed Inventory Assessment
Step 3 Smartphone GIS Open Channel Condition Assessment ArcGIS Online/Collector
Step 3 Smartphone GIS Open Channel Condition Assessment ArcGIS Online/Collector
Step 3 Walkthrough Pipe Condition Assessment
Step 3 Walkthrough Pipe Condition Assessment
Great work team! You have collected GPS points and conducted hundreds of condition assessments What does that look like? How can we plan for the future? Any problem areas? Evan N. Pratt, P.E. Washtenaw County Water Resources Commissioner
Step 4 Pipe Assessment Convert PACP Database into Features http://solutions.arcgis.com/utilities/water/help/cctv-processor/
Step 4 Pipe Assessment
Step 4 Pipe Condition Assessment
Step 4 Structure Assessment
Step 4 Structure Assessment
Step 4 Open Channel Assessment -3/11/2016
Condition Assessment Progress -5/6/2016 End Sections Manholes 210 784 2723 4817 Structures and Ponds Catch Basins 325 6443 Condition Assessed Own/Operate Controlled Outlets 123 294 Detention Ponds 100 320 0 1000 2000 3000 4000 5000 6000 7000 Small Diameter Pipe (<= 54") 9.23 265.13 Storm Drains (in miles) Large Diameter Pipe (> 54") 12 13.49 Condition Assessed Own/Operate Open Channel 114.17 392.30 0.00 50.00 100.00 150.00 200.00 250.00 300.00 350.00 400.00
POWER Engineers Customizations Project Table Upload Stored Procedure Pulls a view of records from the Washtenaw Financial System into Cityworks Project
POWER Engineers Customizations Journal Entry Reporting in SSRS Details of expenditures are formatted specifically for import into accounting software
Doc Pop Plugin POWER Engineers Customizations OnBase Integration
Partners Harry Sheehan Co-Project Manager Washtenaw County, MI sheehanh@ewashtenaw.org Jeff Harms Field Services Director Washtenaw County, MI harmsj@ewashtenaw.org Meghan Bonfiglio Deputy Water Resources Commissioner Washtenaw County, MI bonfigliom@ewashtenaw.org Bill Hoisington Senior Consultant POWER Engineers bhoisington@powereng.com
Questions? Tony Bedogne, GISP Washtenaw County, MI bedognea@ewashtenaw.org Bill Hoisington POWER Engineers bhoisington@powereng.com