National Reproductive Health Conference Title X E X H I B I T O R P R O S P E C T U S August 2-6, 2014 Caribe Royale Orlando, Florida 2464 Charlotte Street Kansas City, MO 64108 (866) 912-8237 www.ctcfp.org
Conference Description The National Reproductive Health Conference is a biennial conference sponsored by the National Clinical Training Center for Family Planning at the University of Missouri - Kansas City School of Nursing & Health Studies. The NRHC is the only national conference designed for reproductive health professionals practicing in Title X reproductive health settings. Our conference offers relevant, evidence-based family planning & preventative health information along with preconference hands-on skills sessions. Target Audience Our target audience includes Title X & non-title X providers: advanced practice nurses physicians physician assistants health educators & administrators Attendee Demographics Year Adv. Practice Nurses, Physicians & Physician Assistants Administrators & Others 2010 329 125 2012 346 128 2014 projected 370 145 Supported by the Department of Health & Human Services, Office of Population Affairs, Office of Family Planning Grant #6 FPTPA006002-08-00 2
Reach your healthcare market including national Title X decision-makers Enhance your presence while supporting the educational goals of the conference Demonstrate your product/service in 1 of 4 mini - product theaters Increase your exposure by combining sponsorships & exhibits Meet clinicians dedicated to excellence during generous exhibit times Holding breaks in the exhibit area was so helpful! Conference is top-notch & participants are enthusiastic. Well organized exhibit program scheduling allowed for ample face-to-face exhibit time. Excellent conference and venue. Definitely will sponsor & exhibit again. The best healthcare conference I ve been part of as a vendor and sponsor. Top notch. Join us in Orlando, FL! 2012 Exhibitor / Sponsor Feedback Register Online: www.ctcfp.org/nrhc Questions? Laney Beaman - beamanl@umkc.edu or 866-912-8237 3
2012 Conference Supporters Contributors of Staff, Expertise & Resources: Development Systems Inc., Kansas City, MO DHHS Region VII Family Planning Training Office Family Planning Council, Philadelphia, PA Johns Hopkins School of Medicine Supplies for Preconference Skills Sessions: Bayer HeathCare Pharmaceuticals GYNDisbosables, Inc. Integra LifeSciences Teva Pharmaceuticals, Ltd. Samples for Participants: Cake Face Soaping Diva International Inc. Evofem Inc. FemMed Inc. Global Protection Corporation Giant Microbes by Drew Oliver Leg Ez The National WWII Museum of New Orleans Trigg Laboratories 4
Exhibitors & Sponsors: The American College of Obstetricians & Gynecologists LARC Program (ACOG) AHC Media All Things Beaded Apexus/340B Prime Vendor Program Bayer HealthCare Calmoseptine (sponsor) CDC Division of Reproductive Health Cerner (sponsor) Diva Cup (sponsor) Female Health Company (exhibitor & sponsor) Ferre Institute Gen-Probe (exhibitor & sponsor) Institute for Reproductive Health, Georgetown University (exhibitor & sponsor) KAK ART & Designs, LLC Louisiana DHH/OPH Family Planning Program Mandy s Way Marsh U.S. Consumer (sponsor) MoonMaid Botanicals National Association of Nurse Practitioners in Women s Health (NPWH) National Cervical Cancer Coalition National Family Planning & Reproductive Health Association (NFPRHA) National Library of Medicine National Network of STD/HIV Prevention Training Centers (NNPTC) Scentsy (exhibitor & sponsor) Spaulding for Children Stella & Dot Teva Women s Health (exhibitor & sponsor) The Vicki Welsh Fund, A Project of Spelman Medical Foundation (sponsor) Trinity Biotech Wolters Kluwer 2012 Conference Exhibitors & Vendors 5
Exhibit Information Be an integral part of the National Reproductive Health Conference - exhibit with us! You ll be complementing a high-quality national event while providing valuable interaction time with conference participants. It s a win - win. The Exhibit Hall is near the building entrance. It is next door to plenary sessions & across from concurrent sessions. Meals & breaks will be offered in the exhibit hall, guaranteeing quality interaction with our attendees. Included with your exhibit: Six (6) foot long table, table linens, carpet, two (2) chairs & wastebasket Company information listed in conference syllabus & website Hotel sleeping rooms at the discounted conference rate Locked exhibit area after hours Usage of the hotel loading dock Shipping information - pg. 14. Electricity provided by Elden Electricity for an additional fee - (407) 854-9991. Internet access provided by Caribe Royale for an additional fee - pgs. 17-20. Our W-9 form - pg. 21. 6
Sunday, August 3rd Exhibit Set - Up 1:15 pm - 4:00 pm Monday, August 4th Exhibits & Registration 6:00 am - 8:00 am Exhibits & Registration 11:00 am - 1:30 pm Exhibit Information Exhibits & Afternoon Break 3:20 pm - 3:50 pm Grand Opening of Exhibits & Networking Reception 6:00 pm - 7:30 pm Tuesday, August 5th Exhibits 6:00 am - 8:00 am Exhibits & Morning Break 9:35 am - 10:05 am Exhibits & Mid-Day Break 11:40 am - 1:10 pm Exhibits & Afternoon Break 2:45 pm - 3:15 pm Wednesday, August 6th Exhibits 6:00 am - 8:00 am Exhibits & Morning Break 9:35 am - 9:55 am Dismantling of Exhibits 11:15 am - 1:00 pm Fees: For- Profit Organizations: $ 1,250 Vendor Organizations: $ 350 Non - Profit Organizations: $ 200 Each additional table is 50% off. Exhibit fees can be combined with sponsorships for big savings - see pages 6-9 for information. Shipping information - pg. 16, W-9 information - pg. 21. Register Online: www.ctcfp.org/nrhc Questions? Laney Beaman - beamanl@umkc.edu or 866-912-8237 7
Advertising Opportunities Increase your Impact! Advertise in the NRHC Syllabus: For 4 days, you ll convey your message to physicians, physician assistants, nurse practitioners & others practicing in reproductive health settings. highlight your exhibit at the conference promote your products & services advertise conference programs you re sponsoring offer discounts or giveaways drive traffic to your website or Facebook page full page 8.5 x 11 b/w $400 quarter page 4.25 x 5.5 b/w $150 half page 8.5 x 5.5 b/w $250 8
Connect via the Web! Advertising on the conference website: Your logo & web link will be prominently displayed on our website from February - September 2014! Also includes: your logo via our Facebook page & Twitter feed listing your logo in the conference syllabus Fee: $450 Advertising Opportunities Register Online: www.ctcfp.org/nrhc Questions? Laney Beaman - beamanl@umkc.edu or 866-912-8237 9
Advertising Opportunities Reach Your Audience on the Big Screen! PowerPoint Slides: During the conference we will include your PowerPoint slide in our slide presentation. This presentation runs continually between sessions & during breaks, lunch & registration at the conference. advertise your products/services offer discounts or a special code on your slide promote your support of the NRHC conference increase attendee traffic to your exhibit advertise upcoming trainings/other offerings Fee: $100 10
Give Them Something to Remember You! Literature / Samples: Your company literature, promotional items &/or samples will be included in each attendee s conference materials. Up to 3 items may be included. brochures or company information pens or other small promotional items product samples Advertising Opportunities Fee: $175 * We do not cover shipping & receiving fees - see pg. 16 Register Online: www.ctcfp.org/nrhc Questions? Laney Beaman - beamanl@umkc.edu or 866-912-8237 11
Sponsorships Be Part of Something Big - Be a NRHC Sponsor! Sponsoring part of the National Reproductive Health Conference is mutually beneficial. You, the sponsor, receive special recognition via the conference syllabus & our website plus the benefits listed below each opportunity. When you sponsor, it helps defray costs associated with providing this national, high-caliber event. Co-sponsorships are available. Would you like to sponsor but don t see what you re looking for? Contact Laney Beaman to discuss options! beamanl@umkc.edu 866-912-8237 816-235-6278 12
Internet Café Sponsorship: $1,500 (five sponsorships available) The internet café allows conference attendees to pack a bit lighter by leaving their laptops at home. Conference participants may check their email, view & print conference slides in a comfortable setting adjacent to the meeting rooms. Sponsorships Onsite signage, conference syllabus & website recognition, complimentary full - page b/w ad in the conference syllabus, complimentary exhibit table Poster Presentation Sponsorship: $1,200 (one sponsorship available) Support our Poster Presentation session showcasing evidence-based research or innovative patient care &/or teaching practices related to family planning or reproductive health. This presentation provides opportunities to actively discuss research, initiatives & facilitate an exchange of ideas while networking with colleagues. Onsite signage, conference syllabus & website recognition, complimentary full -page b/w ad in the conference syllabus, complimentary exhibit table 13
Mini - Product Theaters Reach Out & Connect with NRHC Attendees! Host a mini-product theater during the networking reception August 4th. Only 4 available - act now! All eyes will be on you as you demonstrate the benefits of your product or service to 75 or more attendees at the National Reproductive Health Conference! You ll have a 30 minute session in a break-out room adjacent to the networking reception & usage of laptop, microphone, projector & screen at no additional charge. 14
Don t Miss This! Mini - Product Theater at the National Reproductive Health Conference This one-of-a-kind promotional opportunity includes benefits galore! Use of a concurrent session room on 8/4 from 6:30-7:00 pm Engage with 75 or more participants Mini- Product Theaters Free AV, screen & microphone One email blast to our mailing list of over 5,000 clinicians advertising your upcoming product theater Onsite signage, conference syllabus & website recognition Complimentary full - page b/w ad in the conference syllabus Complimentary exhibit table Fee: $2,000 Register Online: www.ctcfp.org/nrhc Questions? Laney Beaman - beamanl@umkc.edu or 866-912-8237 15
Shipping Information Exhibits Please address packages like this: National Reproductive Health Conference c/o Caribe Royale Hotel 8101 World Center Drive Orlando, FL 32821-5408 Attention: [Onsite Exhibitor s Name, Company Name] Literature / Samples Please address packages like this: National Reproductive Health Conference c/o Caribe Royale Hotel 8101 World Center Drive Orlando, FL 32821-5408 Attention: [Your Company Contact, Company Name] Shipping fees for exhibits, samples, etc. are not paid for by the NRHC. Fee - $25.00 per 100 lbs, other fees may apply; these must be paid in advance before literature / samples will be dispersed to conference participants. For information: Susan Sandberg Director of Catering & Convention Caribe Royale Hotel ssandberg@caribehotel.com (407) 238-8087 16
17
18
19
20
21