5th Annual YogaFest NC April 2, 2016 Raleigh Join us for diverse yoga and holistic healing practices to improve your quality of life at the premier day-long retreat for people of all skill levels and mobility! North Carolina master teachers will provide: Yoga seminars and classes (seated, gentle, or active) Meditation sessions, Educational programs Registration includes: Yoga & Wellness Exhibitors with giveaways Vegetarian lunch, Complimentary Massages (first come, first served) SPONSOR & EXHIBITOR PROSPECTUS Through contribution to and support of YCTY s mission, sponsors and exhibitors of YogaFest NC gain access to a broad network of health conscious people looking to connect with businesses offering related products and services. 500+ participants, teachers, businesses, and volunteers attend the annual event. YCTY is committed to building a network of high quality yoga, health and wellness professionals and community leaders with whom you can align your business. We are also committed to sharing your message with our growing community of active participants.
About YogaFest NC YogaFest NC brings together people, businesses and organizations to learn and share yoga and other holistic life improving practices. The event invites people of all mobility levels and yoga experience -- from beginner to advanced and teaching -- to practice accessible and diverse styles of yoga. YogaFest NC invites anyone age six and up who is curious about improving their health to join and learn from our community during this day-long retreat. This event welcomes people of ALL mobility, physical challenges, and socioeconomic status who are seeking access to regular yoga practice to join us as guests. YogaFest NC offers scholarships (free registration) for individuals to come experience and learn about the benefits of yoga and holistic healing practices. We invite interested businesses and organizations to join YogaFest NC and connect with our community of partners and friends who look forward to building long-lasting collaborations. Leading up to the event, during, and afterwards, sponsors and exhibitors are invited to share information about the health benefits of their services and products with a community of health conscious and active customers. The 5th Annual YogaFest NC will take place on Saturday, April 2, 2016 at The McKimmon Center in Raleigh, North Carolina. Once again joyous energy, inspiration, and mellowness will transform the building into a Zen Center where everyone is excited to learn and share holistic healing practices. For the second year, YogaFest NC will offer continued education for yoga instructors. New this year, the event will feature youth programing. Additional information about the event is available at youcallthisyoga.org Your Host: You Call This Yoga You Call This Yoga is a 501(c)3 nonprofit organization with a mission to help the physically challenged and under-served improve their quality of life with yoga. We currently provide yoga and wellness programs at the following locations: Helen Wright Center for homeless women Independent and assisted living facilities in Wake County Wake County Public Library Downtown Raleigh, both outdoors and indoor programing Private facilities such as offices, multipurpose hubs, and private lessons o We offer programing for MS Society, Lupus Foundation, Arthritis Foundation, Huntington's disease and Diabetes Support Groups o Youth programing is supported through our partnership with Y.O.G.A. for Youth
YCTY and YogaFest NC in the Media Weekly video programming available on Raleigh TV Cable Channel 10 and YouTube channel o Available on Raleigh TV Cable Channel 10 Mondays at 6pm and Tuesdays at 6:30pm o YouTube videos of chair and adaptable yoga, as well as videos from YCTY yoga programing throughout the year Videos are promoted in Weekly Newsletters, Website, Social Media Outlets and as a resource for our partners YCTY s weekly class schedule -- free and donation -- is available for viewing at: o Website, promoted via Weekly Newsletters and Social Media Outlets o Daybook of Raleigh News & Observer o Walter Magazine PSAs on WKIX 102.9 FM and Raleigh Channel 10; Appearances on My Carolina Today Visit our website to see what else YCTY is doing around our community. Benefits of Sponsoring & Exhibiting Through contribution to and support of YCTY s mission, sponsors and exhibitors of YogaFest NC gain access to a broad network of health conscious people looking to connect with businesses offering related products and services. 500+ participants, teachers, businesses, and volunteers attend the annual event. YCTY is committed to building a network of high quality yoga, health and wellness professionals and community leaders with whom you can align your business. We are also committed to sharing your message with our growing community of active participants. Additional benefits include: Face-to-face contact with health conscious consumers Making immediate on-the-spot sales Extending your business brand Offering live product and service demonstrations Distributing product samples Introducing new products and services Conducting on-site market research Inclusion in retreat promotion through diverse media channels Contact Howie Shareff, Director at: howie@youcallthisyoga.org
YogaFest NC 2016 Sponsorship Levels and Exhibitor Benefits Presenting Sponsor ($5,000 limited to 2) 2 Expo Booths with choice of location* 5 minute speaking opportunity during lunch Presented by and Logo included on all official documents related to YogaFest NC 2016: press releases, marketing/promotional, website, event banner, and event program Presented by and Logo and link on landing page for YogaFest NC 2016 Customized on-site welcoming banner with Presented by followed by your logo Weekly social media mentions (Facebook and Twitter) from day of signing to the end of April (includes post event marketing). *Opportunity to submit content for posts. Weekly mentions in YCTY s e-newsletter from day of signing to the end of April (includes post event marketing). **Opportunity to submit content. Include item*** in welcome bag (Qty. 500) YCTY monthly yoga class for your business, taking place your office. **Total of 6 yoga classes Monthly blog posts to be featured on YCTY s website (for 12 months from time of singing, total of 12 articles) 8 registrations Platinum Sponsor ($2,000 limited to 5) 1 Expo Booth* Acknowledgement during lunch Logo included on the following YogaFest NC 2016 materials: marketing/promotional, website, event banner, and event program Logo and link on Sponsor page for YogaFest NC 2016 Bi-Weekly social media mentions (Facebook and Twitter) from day of signing to the end of April (includes post event marketing). *Opportunity to submit content for posts. Bi-Weekly mentions in YCTY s e-newsletter from day of signing to the end of April (includes post event marketing). **Opportunity to submit content. Include item*** in welcome bag (Qty. 500) YCTY yoga class for your business, taking place your office. **Total of 3 yoga classes Bi-Monthly blog posts to be featured on YCTY s website (for 12 months from time of singing, total of 6 articles) 4 registrations
Gold Sponsor ($900) 1 Expo Booth* Acknowledgement during lunch Logo included on the following YogaFest NC 2016 materials: website and event program Logo and link on Sponsor page for YogaFest NC 2016 Monthly social media mentions (Facebook and Twitter) from day of signing to the end of April (includes post event marketing). *Opportunity to submit content for posts. Monthly mentions in YCTY s e-newsletter from day of signing to the end of April (includes post event marketing). **Opportunity to submit content. 1 blog post to be featured on YCTY s website prior to YogaFest NC 2016 2 registrations Silver Sponsor ($600) Acknowledgement during lunch Logo included on the following YogaFest NC 2016 materials: website and event program Logo and link on Sponsor page for YogaFest NC 2016 Monthly social media mentions (Facebook and Twitter) from day of signing to the end of April (includes post event marketing). *Opportunity to submit content for posts. Monthly mentions in YCTY s e-newsletter from day of signing to the end of April (includes post event marketing). **Opportunity to submit content. 1 blog post to be featured on YCTY s website prior to YogaFest NC 2016 2 registrations Bronze / Scholarship Sponsor ($200) Logo included on the following YogaFest NC 2016 materials: website and event program Logo and link on Sponsor page for YogaFest NC 2016
Exhibitor Package ($400) 1 Expo Booth* Logo included on the following YogaFest NC 2016 materials: website and event program Logo and link on Exhibitor page for YogaFest NC 2016 Quarterly social media mentions (Facebook and Twitter) from day of signing to the end of April (includes post event marketing). *Opportunity to submit content for posts. Quarterly mentions in YCTY s e-newsletter from day of signing to the end of April (includes post event marketing). **Opportunity to submit content. 2 Free lunches Please note: *Expo Booth includes: 6 table with 2 chairs, table skirt (table cloth not included), space for you to hang a sign behind the table, Wi-Fi, and access to electricity (if requested). The exhibit rooms will be open from 7:00 a.m. to 4:30 p.m. **Social Media Content: you may submit social media content to be used by YCTY in promoting your company. Email information to Shannan Legge: Shannanjlegge@gmail.com ***Welcome bag item: If paper, must be a 4.25 x 6 postcard using card-stock. Best if item is a sample of a product or promotional item such as pen, reusable water bottle, small towel, etc.
YogaFest NC 2016 Saturday April 2 McKimmon Conference & Training Center 1101 Gorman Street, Raleigh, NC 27606 McKimmon Center Floor Plan Rooms 3 & 4: Exhibitors Rooms 1 a-d, 5-9: Retreat classrooms and massage Room 2: Lunchroom We will have a staggered schedule of pre-registered classes with 30 minute breaks between classes to maximize visits to the Exhibitor Rooms.
YogaFest NC 2016 Contract 1. The Retreat: YogaFest NC is a day-long yoga, health and wellness retreat intended to provide educational and interactive programs for people who are beginners or experienced yoga practitioners, physically challenged or able bodied, and the young or mature adult. 2. Exhibitor or Sponsor Registration: Upon receiving a signed contract and payment, sponsors and exhibitors will receive instructions regarding registration for YogaFest NC. 3. Eligibility: You Call This Yoga (and its agents, representatives, officers and directors collectively "Host") have the final decision on whether a Sponsor or Exhibitor shall be eligible to participate in YogaFest NC. Sponsors who choose to have a table will follow Exhibitor rules and rules and regulations of the McKimmon Center. 4. Set Up/Tear Down of Exhibit: The McKimmon Center opens at 6am and will be accessible for set up after that time. All Exhibitors must be checked in by 6:30 a.m. and are expected to be fully set-up and ready to receive attendees by 7:30 a.m. Exhibitors may NOT break-down their booth before 3:00 p.m. Unless discussed with YogaFest NC organizers, exhibitors who break-down prior to that time may not be eligible to participate the following year. All Exhibitors must vacate the exhibitor rooms by 5:00 p.m. Exhibitors are responsible for the staffing of these processes. Volunteers will be present for limited assistance. 5. Sharing of Exhibitor Space: This is allowable with the permission of the host with requests due at least 30 days prior to the retreat. 6. Display Specifications, Sound and Activities: Displays are to be within the parameters of the Exhibitor space and may include the wall if placed in accordance with McKimmon Center specifications. Call the facility if there is any question (919)515-2277. Sound is to be confined to the exhibitor space. Any activities must be confined to the Exhibitor space and must not encroach on other exhibitors or attendees. When required, the host will determine if changes are necessary to ensure the enjoyment of all. 7. Representations and Warranties: The McKimmon Center will provide free access to electricity via extension cords and to Wi-Fi. The host and its representatives does not guarantee non-interruption of these services, the delivery of any additional services or the basic functioning of the facility in general. Exhibitor shall be responsible for the accuracy of its representations, ownership of any of the trademarks and intellectual property used for the retreat. Exhibitor will ensure compliance of its representatives to these agreements, acts, omissions, and negligence of its representatives. 8. Samples, Souvenirs, Sales: Exhibitor may distribute samples, souvenirs, brochures, etc. and makes sales from within the Exhibitor Space only. Exhibitor is responsible for the collection and payment of any applicable NC sales taxes.
9. Special Requests: The host will attempt to accommodate special requests when made at least 30 days prior to the retreat. 10. Limitation of Liability: Exhibitor expressly releases You Call This Yoga and its agents, representatives, officers and directors (collectively "Host") from any claims arising in connection with YogaFest NC. This includes any damages or losses incurred, (a) whether to actual property, person on intangibles, (b) if due to negligence on the part of the host. 11. Indemnification: Exhibitor will indemnify, defend and hold the host harmless from and against any and all claims, damages, liabilities, costs, and expenses arising from acts and omissions of the Exhibitor, including but not limited to payment by the Host of any damages, either by judgment or settlement and reasonable attorney fees incurred in investigating and defending such claims. Exhibit shall cooperate with the Host to the best of their ability in the investigation and defense of any claims, if such claims arise. 12. Insurance: It is strongly recommended the Exhibitor carry a general liability policy with coverage for $500,000 per occurrence and Exhibitor shall name the Host (see # 11) as an additional insured to such insurance policy or policies for the duration of Exhibitor's participation in the retreat. The Host does not maintain insurance covering Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain business interruption and property damage insurance covering any losses of Exhibitor. The Host will have liability insurance coverage for the retreat. 13. Videos and Photos of the Retreat: Exhibitor allows the Host, without compensation, to use in all commercial modes, their images, the images of their representatives or personnel, their logos and company information to promote the retreat, the activities and mission of You Call This Yoga for an unlimited time. Exhibitors may, with consent of the Host, video and photograph their area of the Exhibitors room. 14. Collection of Data; Raffles: Exhibitors may collect information from attendees and are encouraged to offer a raffle at their booth for meaningful, quality prizes that promote their brand. 15. Confidentiality: Exhibitor and Host will not disclose any material designated as "confidential" unless the other party has granted express written permission to do so. The information in the contract between Exhibitor and You Call This Yoga may be shared with third parties on a need to know basis provided that they are bound to the terms of this agreement or may be required by law to do so. 16. Contact : Mor Aframian, Event Planner at aframian.mor@gmail.com or Howie Shareff, Director at howie@youcallthisyoga.org. 17. Payment: Make payment to: You Call This Yoga by check or online via the web site. Mail this contract and payment to You Call This Yoga, 7508 Haymarket Lane, Raleigh, NC 27615.
Approved and accepted in its entirety by: Company Name Type of Participation Name of Representative Date Name/You Call This Yoga Representative Date