USA Archery Virtual Tournament Set Up Guide

USA Archery Virtual Tournament Set Up Guide

Participation in USA Archery Virtual Tournaments just got easier with ArcheryEvents.com 1 Sign up your organization and create your participating event online 2 Invite your archers to register 3 Hold your shoot then submit scores and payment online 2

Sign Up Your Organization 1 Sign Up Your Organization! 1. Go to archeryevents.com and click POST EVENT 2. If your organization is already registered on archeryevents.com, skip to page 7 Create Your Participating Event Referral Code/Email In the Referral Code/Email section, enter jtaylor@usarchery.org and click Verify Once your organization is registered on ARCHERYEVENTS.COM, your organization will be able to: Participate in USA Archery virtual tournaments Create and manage your FREE club website Publish event websites and manage registration and scoring for all of your events no matter the size Have access to premium USA Archery content 3

Sign Up Your Organization Organization Venue Enter your location information. Scroll down to more details if desired. Click Save Venue when done. Click NEXT> when done 4

Sign Up Your Organization Organization Logo Add your organization logo. Click Choose File then Upload Image. Click NEXT> when done 5

Congratulations! Click Create Event to set up your participating event for the USA Archery Virtual Tournament 6

Create Your Event Create Your Participating Event If you are signed in and on the archeryevents.com home page, click Manage & Post and select Create A New Event. From your Event Dashboard, choose Create New Event Click on Easy Path to get started!

Create Your Event Join the USA Archery Series Choose the USA Archery Q3 Virtual Tournament Under JOIN A SERIES, select the USA Archery Virtual Tournament Series. Club costs for the tournament will be displayed here; Cost Per Archer is $10 and Cost Per Team is $15. Click JOIN SERIES 8

Create Your Event Join the USA Archery Series Add basic information about YOUR event. For Who Can Register, use Open as this allows anyone to register. For Primary Event type, choose Outdoor for the Q2 and Q3 Virtual Tournament; Indoor for the Q1 and Q4 Virtual Tournament. For the start date, enter the date that you will be holding YOUR participating event. Click NEXT> when done. Overall Registration Limit is available if you need to limit the total number of archers participating. Click NEXT> when done

Create Your Event Describe Your Event Add a description for your event. USA Archery has provided the following for you to include in your participating event description: The USA Archery Virtual Tournament is a GREAT way to experience the excitement of a national event and test your skills against archers across the country, from the comfort of your local archery range! Archers in Junior Olympic Archery Development (JOAD), Collegiate Archery Program, and Adult Archery Program Clubs are encouraged to participate; archers may also combine to enter a team score for a small additional fee, and join the exciting team competition. Through these events, archers of all ages and experience levels are able to experience the fun and excitement of a national tournament, see where they would rank in a national competition, and learn valuable team building skills. Click NEXT> when done 10

Create Your Event Event Location Choose your event location from your saved organization venues. If you need to add a new location, choose I DON T SEE MY VENUE and you will be able to add one

Create Your Event Event Contact You can use the default contact for your organization or add a different event contact by typing in their contact information. Click NEXT> when done 12

Create Your Event Event Logo and Banner You can use the default logo for your organization or add a new one for the event. The event banner displays on your event website (automatically created for you when posting your event); pick an optional stock photo or upload your own. To use a USA Archery Virtual Tournament banner, click Choose an Optional Stock Photo and select the USA Archery Virtual Tournament banner. Click NEXT> when done 13

Create Your Event Guests For USA Archery Participating events, we recommend you skip guest registration. Leave as NO and proceed. Click NEXT> when done 14

Create Your Event Registration Items for Archers All of the required registration items are already set up for you! You can set the price you will charge for each individual archer in each category. Recall that USA Archery will collect $10/ archer and $15/team upon completion of your event. If you will be entering teams for this event, you will be given the option to pre-register teams or assign archers to team after registration or after the event. You can complete your setup and then adjust for how you want to handle teams afterwords (refer to page 19 How to Handle Teams ) Click NEXT> when done 15

Create Your Event Registration Dates, Payment Options and Other Info Set the registration period for your archers. Choose your methods of payment (online via PayPal recommended). You can also select what other information to ask for on your archer registrations form by choosing the fields in the Included on Form section. Note that USA Archery Number is required. When using the Online payment option, registrations under $10 are free while registrations over $10 will include a processing fee of 1.9%. PayPay will also charge a fee for credit card transactions. 16

Create Your Event Review and Make Your Event Live! 1 If you want, click the Test Registration button to register for your event. You can always remove yourself from the event by accessing your event dashboard. 2 Click Make Live Now to instantly publish your event live on Archery Events.

Invite your archers After making your event live, simply copy the event page URL and send to your club members, post it through your social media outlets (look under SHARE on your event website). Your event will automatically be displayed and searchable on archeryevents.com as well as on your ArcheryEvents club website. You can get your event page URL when visiting your event listing or get it from the Event Dashboard. Go to archeryevents.com, click MANAGE & POST and select Event Dashboard. Next to your event title, click the link icon and copy your event site link. Archer Sign-Up Archers will easily be able to sign up by clicking ARCHER REGISTRATION. Need To Customize Your Event Pages Further? You can take advantage of more options for your event listing. Go to archeryevents.com, click MANAGE & POST and select Event Dashboard. Next to your event, click on BUILDER you will find more options, video tutorials and online help to make your event listing sing! 18

How to Handle Teams Your cost to USA Archery is $10 per individual archer and $15 per team (note that each team member needs to be registered as an individual archer). If you want to allow archers to pre-register as team members and pay an additional fee, see page 20 & 21 Pre-Registering Teams. If you would like to form and submit team entries after registration or after the event, please see page 22 "Forming Teams Post Registration. You may also do both; allow archers to pre-register as a team member and also add archers to a team post registration or post event. 19

Pre-Registering Teams: Enable Team Selection Go to archeryevents.com, click MANAGE & POST and select Event Dashboard. Next to your event, click on BUILDER. On the lefthand menu, click on ONLINE REGISTRATION and select Registration Setup - Archer Scroll down to In the Included on Form panel, scroll down to the bottom and check Team Name/Initials. You should leave this as optional. 20

Pre-Registering Teams: Adding Team Registration Item Go to archeryevents.com, click MANAGE & POST and select Event Dashboard. Next to your event, click on BUILDER. On the lefthand menu, click on ONLINE REGISTRATION and select Registration Items. Click on the black box Non-Activity Registration Item. Name the item Team Registration Fee (or similar), select General for the Item Type and leave the Offer to section at Archers Only. Click Create. You may set the price for an individual archer to pay to be part of a team and add a description Once this step is complete, archers will be able to register as Individuals for your event and as a team member for the event. There is a maximum of three archers per team. 21

Forming Teams Post Registration Before adding archers to a team post-registration, you will have to have your scoring set up; scores don t need to be entered, only your scoring needs to be set up. See page 23 Scoring. Go to archeryevents.com, click MANAGE & POST and select Event Dashboard. Next to your event, click on SCORE. Click on SCORING GRID, select any round and click Enter Team under the archer s name to enter assign the archer to a team Start entering a team name. If the team name already exists, you will be able to select that team name from the list. If it is a new team name, click Save This Team Name 22

Scoring Publishing your archers scores and submitting scores to USA Archery is a snap with ArcheryEvents.com. Go to archeryevents.com, click MANAGE & POST and select Event Dashboard. Next to your event, click on SCORE. Set Publish Results to ON and click on SCORING GRID. Select the bow type and division from the dropdown and select the Round 1 (Rd. 1) tab. Enter your final scores and click POST CHANGES TO SERIES Note: Your changes are saved automatically as you click through 23

Advanced Scoring Options There are many additional scoring features available for your USA Archery Virtual Tournament event or your next event. From the bale builder to mobile scoring, you will find powerful applications to make your tournament top-notch. All of the information you need is right on the website through guides and videos. Go to archeryevents.com, click MANAGE & POST and select Event Dashboard. Next to your event, click on SCORE to watch the scoring video tutorials and review the scoring set up guides. 24

Participating Event Payment All of your archers can register online directly on the event page you created on ArcheryEvents.com Your archers will pay you online, by check (mail) or at your event - whichever options you set up with your event. After all of your archers are registered and your event is complete, you will be asked to submit your payment to USA Archery for your scores to be published. You will need a PayPal account; if you do not have a PayPal account, you can create one at https://www.paypal.com In your Event Dashboard (go to archeryevents.com, click MANAGE & POST and select Event Dashboard), click on ATTENDEES. The amount due to USA Archery will be displayed above your archer roster. Click on Instructions and submit your payment. 25

Questions? Contact support at support@eventsquid.com or Click on help and choose Live Support or Contact jtaylor@usarchery.org 26