Annual Conference SPONSORSHIP OPPORTUNITIES Framing the Future of NGO Excellence JULY 19-2 1, 2017 WALTER E. WA SHINGTON CONVENTION CENTER WA SHINGTON, DC
INTRODUCTION AN INVITATION TO SPONSORSHIP In 2017, InsideNGO marks a major milestone as we celebrate our 40th anniversary. Since our inception in 1977 when a group of young international development practitioners met at a workshop for financial managers in Washington, DC, realized they faced common challenges, and began sharing their ideas and solutions we have expanded and grown into the essential community for operations professionals in the relief and development community. This July, we will convene more than 1,200 professionals in our member community for our annual conference. As in years past, our attendees will share new insights, explore practical solutions, and connect with their fellow experts in development. This year, we will also be offering them something new: the chance to celebrate 40 years of member excellence, during a special anniversary dinner on the evening of July 19. InsideNGO marks a major milestone in 2017 as we celebrate our 40th anniversary. We are pleased to present you with a range of sponsorship opportunities in this brochure for our annual conference and 40th anniversary celebration. Our packages provide you with the opportunity to demonstrate your special commitment to the InsideNGO community, with multiple platforms for visibility. This is an outstanding opportunity to highlight your services and programs with leaders and key decision-makers from those in the C-suite to the professionals who specialize in operations within the relief and development community. Traditionally, many of our sponsors are long-time partners who support our conference year after year, a testament to their special commitment to InsideNGO and the return they receive on their investment. Whether you re a recurring sponsor or looking for a new promotional opportunity, we hope you ll join us in making our 2017 conference and anniversary celebration a truly memorable occasion for our membership. Warm regards, TOM DENTE President and CEO InsideNGO 2
TABLE OF CONTENTS 04. ANNUAL CONFERENCE SPONSORSHIP 06. EXHIBIT AT ANNUAL CONFERENCE 09. ADVERTISE 10. 40TH ANNIVERSARY CELEBRATION
SPONSORSHIP OPPORTUNITIES Annual Conference More than 1,200 attendees from our member community will come together at InsideNGO s Annual Conference, Wednesday, July 19-Friday, July 21 in Washington, DC. This is the perfect opportunity to meet and network with leaders and practitioners in the relief and development community who specialize in finance, grants and contracts; human resources; information technology; legal services; and cross-operational functions. Sponsor packages provide you with the opportunity to be recognized as a supporter of the InsideNGO community as well as multiple ways to be visible and acknowledged throughout the event, depending upon your level of support. InsideNGO s Industry Partners and members receive a preferred rate. Interested in a customized package? Please contact us. Sponsorship commitment deadline is on or before May 1, 2017. Because Platinum and Diamond Sponsorships include a conference session opportunity, they must be confirmed no later than March 15. Annual Conference Opportunities at a Glance Sponsorship packages are going fast! Please check our website for updated opportunities list. SPONSORSHIP LEVEL INDUSTRY PARTNER/ MEMBER COMMITMENT NON-INDUSTRY PARTNER CORPORATE COMMITMENT Diamond $30,000 $45,000 Platinum $25,000 $35,000 Gold $20,000 $30,000 Silver $15,000 $20,000 Bronze $10,000 $15,000 Copper $5,000 $10,000 4
Diamond Silver The Diamond sponsorship package includes all of the benefits of Bronze package, plus: The Silver sponsorship package includes all of the benefits of Bronze package, plus: Individual social media shout-out the week of the conference Full page ad in our program; ad will also be shown on slide show loop in each conference session Opportunity to develop a conference session in conjunction with InsideNGO Full page ad in our program; ad will also be shown on slide show loop in each conference session CHOICE OF ONE: Member Fun-Zone CHOICE OF ONE: Conference keynote speaker Branded livestreaming of keynote and selected sessions Branded Charging Stations in the Member Meet Up Areas Mega-session introductory remarks Water stations (upgrade to Gold for logo on water bottles given to all attendees) Branded post-conference session materials (available to members via online Member Community) Platinum Bronze The Platinum sponsorship package includes all of the benefits of Bronze package, plus: The Bronze sponsorship package includes all of the benefits of Copper package, plus: Individual social media shout-out the week of the conference Full page ad in our program; ad will also be shown on slide show loop in each conference session Opportunity to develop a conference session in conjunction with InsideNGO Social media mention & tag in sponsor shout-out the week of the conference Acknowledgement in InsideNGO s Weekly Bulletin leading up to the conference One registration for one company representative to attend conference sessions CHOICE OF ONE: Exclusive sponsor for our 2017 conference app including: - Ad on opening splash page - Exclusive banner ads on app home page - Icon on app home page that can be linked to the content of your choice (website, white paper, etc.) Ad on the back cover of notebooks to be used for all InsideNGO trainings in the US and given to all conference attendees CHOICE OF ONE: Off-site Cocktail Hour/Young Professionals Happy Hour sponsorship posted on event signage, in program, and on-site Internet access in the Exhibit Hall with acknowledgement throughout the conference space, in the Exhibit Hall, and in the program (Upgrade to Silver to sponsor internet access throughout all InsideNGO conference space) Breakfast, Thursday AM Lunch, Thursday PM Breakfast, Friday AM Gold Copper The Gold sponsorship package includes all of the benefits of Bronze package, plus: The Copper sponsorship package includes: One ten-foot table top exhibit space Individual social media shout-out the week of the conference Name, logo, and link on InsideNGO s website; this page will be shared on social media the week of the conference thanking all sponsors Full page ad in our program; ad will also be shown on slide show loop in each conference session Name and logo on sponsor acknowledgement signage at conference Special sponsor acknowledgement in program TAKEN TAKEN CHOICE OF ONE: Opening day and 40th Anniversary Celebration Pre-Dinner Grand Cocktail Reception on July 19th Co-branding (your logo and InsideNGO s) on nametag lanyards worn by all attendees Full page ad on the back cover of the conference program TAKEN Special sponsor acknowledgement on large screen slideshow during the opening session CHOICE OF ONE: Coffee break, Wednesday PM Coffee break, Thursday AM Coffee break, Thursday PM Coffee break, Friday AM Member Networking Lounge (a quiet space where members can meet and work during the conference) 5
EXHIBIT AT THE ANNUAL CONFERENCE EXHIBITOR BENEFITS Continue to be impressed with the support by InsideNGO to exhibitors. It s consistently an excellent experience for us and with a significant pay off as a vendor. Reach a targeted audience. Stay current on the needs of NGOs working globally. Be recognized as a supporter of the work of the InsideNGO member community. Interested in exhibiting? Please contact info@insidengo.org for more information. Exhibit at the Annual Conference Reach more than 1,200 InsideNGO members when you book a booth at our Annual Conference. This is the number one conference opportunity to meet with key NGO decision makers who specialize in finance, grants and contracts; human resources; information technology; legal services; and cross-operational functions. Conference-goers will easily find you, as the Exhibitor Hall is also the site for the between-sessions breaks and our attendees reception on the first day. In addition, all exhibitors receive the following: an acknowledgement in the printed program with your contact information and a summary of your key service areas your company s name on signage a listing on our website We also encourage exhibitors to interact with conference attendees on social media using the hashtag #INGO17; our social media team will retweet/repost select messages throughout the conference. 6
2017 Exhibitor Highlights EXHIBITOR TIMETABLE AT A GLANCE Wednesday, July 19, 2017 Move in: Morning (specifics coming) Exhibition hours: 2:00 p.m. -6:00 p.m. (includes attendees reception) Thursday, July 20, 2017 Friday, July 21, 2017 Exhibition hours: 7:30 a.m. - 5:00 p.m. Exhibition hours: 8:00 a.m. - 1:30 p.m. Move out: 1:30 p.m. - 4:00 p.m. Large venue at the DC Convention Center in Ballroom A/B and adjacent to plenary and other large-group sessions taking place in neighboring Ballroom C. Exhibits are open continuously during exhibit hours. Exhibit Hall houses a separate Member Meet Up/Internet Access area. InsideNGO s popular raffle, offering attendees the opportunity to win prizes if they visit a minimum number of exhibitors. Reach all conference attendees during the pre-dinner cocktail reception for InsideNGO s 40th Anniversary Celebration, in the Exhibit Hall at close of sessions on Wednesday, July 19. If you d like to consider being a sponsor of the reception or dinner, please see sponsorship options starting on page 10. 7
EXHIBIT AT THE ANNUAL CONFERENCE Industry Partner & Member Exhibitor Prices The pricing to the right reflects the cost to exhibit only. Session registration is not included. Exhibitors may register separately to attend the conference sessions. If you have questions, please contact us. If you choose to exhibit, we will contact you with additional details including exhibitor services that must be arranged with our Convention Center partner, Freeman Co. Exhibit space is open to event sponsors (see page 5), InsideNGO industry partners, and members. Table Top 8 space $1,700 Table Top 10 space $2,100 Each Additional Booth Rep $325 INSIDE NGO INDUSTRY PARTNERS AND MEMBERS The fee above includes booth space, one company representative and all breaks, meals, and admission to the July 19 evening cocktail reception for one person. Add other company representatives for a small additional fee of $325 per person. Exhibit space consists of one pre-assigned booth: choose between an 8-foot space that includes a 6-foot skirted table, cloth backdrop, two chairs, and a waste basket or there are a limited number of 10-foot spaces for larger exhibits available that include the same equipment. Please note that additional furniture can be obtained from our partner, Freeman. Additional services such as high-speed internet, telephone services, electricity, and A/V equipment can be obtained through our convention center partner, Freeman, for additional fees. 8
ADVERTISE Advertise Advertising as part of our 2017 Annual Conference raises your visibility in the NGO community! Our attendees tell us that our printed program is a resource document that stays on their desks for years or until they attend the next annual conference! Take advantage of this opportunity to reach all of our conference-goers. Put your ad before the eyes of representatives from our member organizations who specialize in finance, grants and contracts; human resources; information technology; legal services; and cross-operational functions. BENEFITS OF ADVERTISING Promote your company and its services to key decision-makers in the NGO community. Build name recognition and visibility in a cost-effective way. HOW TO ADVERTISE Companies may purchase a ¼-page, ½-page, or full-page ad in the conference program. See the table below for size information. Download and complete the Program Ad Order Form. Please email to Carolyn Arnold (carnold@insidengo.org) SIZE ORIENTATION EXHIBITOR PRICE AD ONLY PRICE Quarter page 4 x 5 Vertical $600 $700 Half page 8 x 5 Horizontal $800 $900 Full page 8 x 10 Vertical $900 $1,000 9
40TH ANNIVERSARY EVENING CELEBRATION SPONSOR Sponsor our Anniversary Celebration Dinner, marking 40 years of innovation, collaboration & learning 40th Anniversary Celebration To mark our 40 years of serving the international development community, InsideNGO is hosting its first-ever evening dinner in conjunction with the annual conference. Our 40th Anniversary Dinner Celebration will take place at the end of our opening day, Wednesday, July 19, 2017 in Ballroom C at the Convention Center. We are expecting more than 500 attendees members, industry partners, and their guests to join us for a relaxed and lively event that will recognize our pride in the work we do and salute the contributions of our members! Hosted by an emcee, our program includes: special recognition for key collaborators throughout the InsideNGO journey live entertainment the presentation of our annual excellence awards This evening event is a chance for sponsors to connect informally with others in the community as we celebrate 40 years of learning and sharing. This event is ticketed separately from the overall conference admission ticket. 10
Sponsor a Table at our 40th Anniversary Celebration LEVEL PRICE TABLES SIGNAGE ADS SOCIAL MEDIA EXTRAS Corporate Evening Celebration Sponsor $20,000 2 (20 seats) Website, digital Meter Board display Full page, digital Individual shout-out on Twitter, FB, Instagram, and LinkedIn Swag at table Member/Industry Partner Evening Celebration Sponsor $15,000 2 (20 seats) Website, digital Meter Board display Full page, digital Individual shout-out on Twitter, FB, Instagram, and LinkedIn Dessert Corporate Global Guide $10,000 1 (10 seats) Website, digital, single 2x3 Half page, digital Group shout-out on Twitter and FB No Member/Industry Partner Community Connector $7,500 1 (10 seats) Website, digital, single 2x3 Half page, digital Group shout-out on Twitter and FB No Corporate Bridge Builder $5,500 ½ (5 seats) Website, digital, shared 2x3 Quarter page, digital Group shout-out on Twitter No Member/Industry Partner Sustaining Supporter $3,750 ½ (5 seats) Website, digital, shared 2x3 Quarter page, digital Group shout-out on Twitter No Tables (available on selected basis) $2,500 1 (10 seats) On table Acknowledgement by name in program No No 11
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