Updated July 2014 Arkadelphia School District Athletic Department Emergency Action Plan 1
EMERGENCY ACTION PLAN Arkadelphia School District Athletic Department Purpose of an Emergency Action Plan: To provide Arkadelphia Public School Athletics with an emergency action plan (EAP) in case of a serious or life-threatening condition that arises during practice or competitions. ATCs, coaches, and others involved in athletics must constantly be on guard for potential injuries, and although the occurrence of limb-threatening or life-threatening emergencies is not common, the potential exists. Therefore, prepared emergency responders must have planned in advance for the action to be taken in the event of such an emergency. Need for EAP: The EAP has been categorized as a written document that defines the standard of care required during an emergency situation. Serious emergencies rarely happen but when they do, a quick, organized response can make a difference between a successful and unsuccessful reaction to an emergency. An EAP that is well planned and rehearsed will provide responders with the approach they need for an effective response. Also of significance is the legal basis for the development and application of an emergency plan. It is well known that organizational medical personnel, including certified athletic trainers, have a legal duty as reasonable and prudent professionals to ensure high-quality care of the participants. Chain of Command: The Certified Athletic Trainer is in charge of any emergency until EMS arrives. Doctors will assist if summoned by ATC. Coaches and Athletic Training interns on site in conjunction with APSD s partnership with the Henderson State University Athletic Training Education Program are also available to assist ATC but only if asked by the ATC in charge. The only exceptions are the visiting ATC, who is responsible for their team, and when ATC is not at games or practices. In the event the ATC is not on site, the head Administrator (Athletic Director or designee) is in charge until ATC or EMS arrives. If neither an ATC nor administrator is in the vicinity, the head coach of the varsity sport playing will assume control and assign duties. People coming to help should be introduced to ATC in charge. This will allow all working the scene to know who is who. Emergency Qualifications: It is required that ATC, student athletic trainers, and coaches are all trained in CPR/AED and first aid. ATC for event may have student athletic trainers onsite at competitions and practice as well as coaches to assist in providing emergency first aid as the ATC sees fit. It is recommended that all personnel also be trained in the prevention of disease transmission. EMS will not be on site for every game or practices since they are located close enough to respond quickly to an emergency. Visiting teams should also be informed of EAP procedures. Responsibilities of Emergency Team Members: During home games, the home team ATC and the visiting ATC are responsible for their own teams but may assist the other ATC if needed. Since there is only one ATC on campus, all coaches are responsible for emergencies during practice and games until ATC, EMS, or doctor arrives on scene. Since insurance coverage varies among athletes, parents may decide how their athlete is cared for and where they are cared for. Parents are the primary person to accompany student to hospital. If parents are not around, a member of the sports medicine team or an assistant coach will accompany athlete to hospital. 2
Emergency Contacts: Cell phones are carried by ATC s, coaches, and athletic staff and even spectators if necessary. The following is a list of important phone numbers needed in case of emergency. Emergency Contact Numbers: EMS, Fire, Police: 911 Chris Babb (Athletic Director): 870-464-7558 Matt Hargrove (Certified Athletic Trainer): 501-337-6974 (All APSD Athletic teams) David Maxwell (AHS Principal): 870-230-2170 Angela Garner (Goza Principal): 870-403-2801 Coy Hasley (AHS SRO): 870-260-4993 Poison Control Hotline: 1-800-222-1222 John Miller (HSU Athletic Training) 501-626-4298 If 911 is called for any reason, contact the school ATC and the AD. 911 Phone Instructions: 1. Call 911 2. Instruct EMS personnel to report to and meet at as we have an injured in need of medical treatment 3. Send Coach or ATS to retrieve physical. 4. Provide necessary information to EMS Personnel a. Name, telephone number of caller. b. Number of victims, condition of victims (see triage method below). c. First aid treatment initiated. d. Information as to who is on site. (ATC s, coaches) e. Other information as needed by the dispatcher. 5. Provide emergency care until arrival of EMS personnel. 6. When EMS arrives provide the following information. a. Method of injury b. Vital signs c. Treatment rendered d. Medical history e. Assist EMS with emergency care as needed 7. Notification of different staff and Parents a. Coach if not present b. Parent notified by ATC, ATS, Coach c. School Administrator 8. If no parent is present, and if possible, a member of the Athletic Training staff, coach or Administrator should accompany student-athlete to hospital if necessary. 9. Completion of injury report by ATC All coaches and administrators not involved in administering First Aid should help control the crowd. 3
Emergency Care: Apply basic emergency care as situation requires. Care might include: 1. Check life threatening conditions a. Level of consciousness if unconscious call 911 immediately b. Airway is airway blocked c. Breathing is person breathing d. Circulation does person have pulse e. Bleeding is person bleeding severely 2. Call 911 now if necessary 3. Emergency equipment a. AED, first aid kit 4. Apply basic first aid as situation requires a. Adult CPR: 30 compressions then every 2 breaths b. Bleeding: direct pressure over injury; elevate injury over heart if possible; apply sterile dressing over injury c. Splint fractures d. Spine Injuries - Hold head, neck, and back inline e. Treat for Shock - if necessary 5. Any other emergency procedures as necessary 6. Other things to consider during emergency situation: a. Reassure and calm athlete b. Don t move severely injured athlete unless he/she is in danger c. Don t reduce fractures or dislocations d. Sufficient lines of vision between the medical staff and all available emergency personnel should be established and maintained e. Once the medical staff begins to work on an injured player, they should be allowed to perform services without interruption or interference f. Keep players, coaches, spectators away and prevent them from helping injured athlete Non-Medical Emergencies: For non-medical emergencies such as fire, bomb threat, severe weather, violent/criminal behavior, etc., please refer to the District s multi-colored crisis plan. Conclusion The importance of being properly prepared when athletic emergencies arise cannot be stressed enough. An athlete s survival may hinge on how well and prepared athletic healthcare providers, administrators and coaches are. It is prudent to invest athletic department ownership in the emergency plan by involving the athletic administration and coaches as well as sports medicine personnel. The emergency plan should be reviewed at least once a year with all athletic personnel and local emergency response teams. Through development and implementation of the emergency plan, Arkadelphia School District Athletics helps ensure that the athlete will have the best care provided when an emergency does arise. Site Plans Following are Emergency Action Plans for APSD Athletic Venues 4
Arkadelphia High School Facility Location: AHS Main Gymnasium 401 High School Drive, Arkadelphia, AR 71923 Basketball/Volleyball Emergency Contact Numbers: EMS, Fire, Police: 911 Chris Babb (Athletic Director): 870-464-7558 Matt Hargrove (Certified Athletic Trainer): 501-337-6974 (All APSD Athletic teams) David Maxwell (AHS Principal): 870-230-2170 Angela Garner (Goza Principal): 870-403-2801 Coy Hasley (AHS SRO): 870-260-4993 Poison Control Hotline: 1-800-222-1222 John Miller (HSU Athletic Training) 501-626-4298 1. RESPONSIBILITY OF EMERGENCY CARE TEAM (Staff Athletic Trainer with assistance of Athletic Training Students) a. Emergency Care Provider Handles the emergency situation (CPR/AED certified) b. Facilitator Coordinates emergency care Assign administrators/coaching staff tasks: c. Telephone Caller Contacts EMS via 911 Report nature of severity of injury Give directions to injury site (401 High School Drive) Remain on the phone until operator hangs up IF ATC and/or AD are not present, call AD at above number d. By-Stander Control Keep all non-involved personnel away from injury site e. Emergency Vehicle Escort Make sure double doors beside 9 th grade girls locker room are open or unlocked One person go to front parking lot to meet ambulance and send around to side of gym by practice field. One person stand outside double doors to direct ambulance driver in to gym One person stand at curve where EMS will turn to go to entry location Make sure area in front of double doors is clear for EMS to be able to bring equipment into gym. 2. PHONE a. Location In the event cell service is interrupted, land line located in Girls Basketball Office by varsity girls locker rooms 3. EMERGENCY SUPPLIES/PROCEDURES a. AED located outside Girls Basketball Coaches Office b. First aid kit located on bench (games) or in coaches office (practice) c. Ice in machine adjacent to auxiliary gym d. If necessary, member of athletic training staff will accompany an injured student to the hospital. e. Administrator in charge will notify crowd via public address announcement (or other means if PA system is not in use) of any changes to schedule. 5
Arkadelphia High School Facility Location: AHS Main Gymnasium 401 High School Drive, Arkadelphia, AR 71923 Basketball/Volleyball -- Yellow arrows indicate EMS route -- Yellow starred location indicates EMS entrance point for AHS Main Gymnasium -- Red starred location indicates locations that APSD Administrators or coaches will be located to direct EMS 6
Facility Location: AHS Auxiliary Gymnasium 401 High School Drive, Arkadelphia, AR 71923 Basketball/Volleyball/Spirit teams Emergency Contact Numbers: EMS, Fire, Police: 911 Chris Babb (Athletic Director): 870-464-7558 Matt Hargrove (Certified Athletic Trainer): 501-337-6974 (All APSD Athletic teams) David Maxwell (AHS Principal): 870-230-2170 Angela Garner (Goza Principal): 870-403-2801 Coy Hasley (AHS SRO): 870-260-4993 Poison Control Hotline: 1-800-222-1222 John Miller (HSU Athletic Training) 501-626-4298 1. RESPONSIBILITY OF EMERGENCY CARE TEAM (Staff Athletic Trainer with assistance of Athletic Training Students) a. Emergency Care Provider Handles the emergency situation (CPR/AED certified) b. Facilitator Coordinates emergency care Assign administrators/coaching staff tasks: c. Telephone Caller Contacts EMS via 911 Report nature of severity of injury Give directions to injury site (401 High School Drive) Remain on the phone until operator hangs up IF ATC and/or AD are not present, call AD at above number d. By-Stander Control Keep all non-involved personnel away from injury site e. Emergency Vehicle Escort Make sure glass double doors beside AHS main office are open or unlocked One person go to front parking lot to meet ambulance and instruct to park in front of main entrance; make sure entry porch is clear One person stand by double glass doors to direct EMS into aux gym Make sure area in front of glass double doors is clear for EMS to be able to bring equipment into gym. 2. PHONE a. Location In the event cell service is interrupted, land line located in coaches office adjacent to auxiliary gym 3. EMERGENCY SUPPLIES/PROCEDURES b. AED located outside Girls Basketball Coaches Office of main gym c. First aid kit located on bench (games) or in coaches office (practice) d. Ice in machine adjacent to auxiliary gym e. If necessary, member of athletic training staff will accompany an injured student to the hospital. 7
Facility Location: AHS Auxiliary Gymnasium 401 High School Drive, Arkadelphia, AR 71923 Basketball/Volleyball/Spirit teams -- Yellow arrows indicate EMS route -- Yellow starred location indicates EMS entrance point for AHS Auxiliary Gym -- Red starred location indicates locations that APSD Administrators or coaches will be located to direct EMS 8
Facility Location: AllCare Field at Badger Stadium 401 High School Drive, Arkadelphia, AR 71923 Football/Soccer Emergency Contact Numbers: EMS, Fire, Police: 911 Chris Babb (Athletic Director): 870-464-7558 Matt Hargrove (Certified Athletic Trainer): 501-337-6974 (All APSD Athletic teams) David Maxwell (AHS Principal): 870-230-2170 Angela Garner (Goza Principal): 870-403-2801 Coy Hasley (AHS SRO): 870-260-4993 Poison Control Hotline: 1-800-222-1222 John Miller (HSU Athletic Training) 501-626-4298 1. RESPONSIBILITY OF EMERGENCY CARE TEAM (Staff Athletic Trainer with assistance of Athletic Training Students) a. Emergency Care Provider Handles the emergency situation (CPR/AED certified) b. Facilitator Coordinates emergency care Assign administrators/coaching staff tasks: c. Telephone Caller Contacts EMS via 911 Report nature of severity of injury Give directions to injury site (401 High School Drive) Remain on the phone until operator hangs up IF ATC and/or AD are not present, call AD at above number d. By-Stander Control Keep all non-involved personnel away from injury site e. Emergency Vehicle Escort Make sure drive in front of double gate and inside double gate at visitor s entrance are clear One person go to front parking lot to meet ambulance and instruct to drive to visitor s entrance One person stand by visitor s ticket booth to direct ambulance 2. PHONE a. Location In the event cell service is interrupted, land line located in press box and in Badger Fieldhouse coaches offices. 3. EMERGENCY SUPPLIES/PROCEDURES a. AED on field with Athletic Trainer or staff b. First aid kit located on field and in Athletic Training Room in fieldhouse c. Ice in machine in home concession stand, visitor s concession stand and in fieldhouse d. If necessary, member of athletic training staff will accompany an injured student to the hospital. e. Administrator in charge will notify crowd via public address announcement (or other means if PA system is not in use) of any changes to schedule. 9
Facility Location: AllCare Field at Badger Stadium 401 High School Drive, Arkadelphia, AR 71923 Football/Soccer -- Yellow arrows indicate EMS route -- Yellow starred location indicates EMS entrance point for AllCare Field at Badger Stadium -- Red starred location indicates locations that APSD Administrators or coaches will be located to direct EMS 10
Facility Location: AHS Practice Field and Fieldhouse 401 High School Drive, Arkadelphia, AR 71923 Football/Soccer/Any Sport Emergency Contact Numbers: EMS, Fire, Police: 911 Chris Babb (Athletic Director): 870-464-7558 Matt Hargrove (Certified Athletic Trainer): 501-337-6974 (All APSD Athletic teams) David Maxwell (AHS Principal): 870-230-2170 Angela Garner (Goza Principal): 870-403-2801 Coy Hasley (AHS SRO): 870-260-4993 Poison Control Hotline: 1-800-222-1222 John Miller (HSU Athletic Training) 501-626-4298 4. RESPONSIBILITY OF EMERGENCY CARE TEAM (Staff Athletic Trainer with assistance of Athletic Training Students) a. Emergency Care Provider Handles the emergency situation (CPR/AED certified) b. Facilitator Coordinates emergency care Assign administrators/coaching staff tasks: c. Telephone Caller Contacts EMS via 911 Report nature of severity of injury Give directions to injury site (401 High School Drive) Remain on the phone until operator hangs up IF ATC and/or AD are not present, call AD at above number d. By-Stander Control Keep all non-involved personnel away from injury site e. Emergency Vehicle Escort Make sure drive in front of double gate and inside double gate at field house entrance are clear One person go to front parking lot to meet ambulance and instruct to drive to double gate at field house entrance One person stand by double gate to direct ambulance 2. PHONE a. Location In the event cell service is interrupted, land line located in Badger Fieldhouse coaches offices. 3. EMERGENCY SUPPLIES/PROCEDURES a. AED on field with Athletic Trainer or staff b. First aid kit located on field and in Athletic Training Room in field house c. Ice in machine in field house d. If necessary, member of athletic training staff will accompany an injured student to the hospital. 11
Facility Location: AHS Practice Field and Fieldhouse 401 High School Drive, Arkadelphia, AR 71923 Football/Soccer/Any Sport -- Yellow arrows indicate EMS route -- Yellow starred location indicates EMS entrance point for Practice Field and Field house -- Red starred location indicates locations that APSD Administrators or coaches will be located to direct EMS 12
Facility Location: Goza Middle School Practice Field 1305 Caddo Street, Arkadelphia, AR 71923 Football Emergency Contact Numbers: EMS, Fire, Police: 911 Chris Babb (Athletic Director): 870-464-7558 Matt Hargrove (Certified Athletic Trainer): 501-337-6974 (All APSD Athletic teams) David Maxwell (AHS Principal): 870-230-2170 Angela Garner (Goza Principal): 870-403-2801 Coy Hasley (AHS SRO): 870-260-4993 Poison Control Hotline: 1-800-222-1222 John Miller (HSU Athletic Training) 501-626-4298 1. RESPONSIBILITY OF EMERGENCY CARE TEAM (Staff Athletic Trainer with assistance of Athletic Training Students) a. Emergency Care Provider Handles the emergency situation (CPR/AED certified) b. Facilitator Coordinates emergency care Assign administrators/coaching staff tasks: c. Telephone Caller Contacts EMS via 911 Report nature of severity of injury Give directions to injury site (1305 Caddo Street) Remain on the phone until operator hangs up IF ATC and/or AD are not present, call AD at above number d. By-Stander Control Keep all non-involved personnel away from injury site e. Emergency Vehicle Escort Make sure drive in front of double gate by band room is clear One person go to double gate entrance off of Caddo Street to direct EMS to field 2. PHONE a. Location In the event cell service is interrupted, land line located in Goza main building 3. EMERGENCY SUPPLIES/PROCEDURES a. AED in Goza main office b. First aid kit located with coaches c. Ice in machine in Outlaw gym d. If necessary, member of athletic training staff will accompany an injured student to the hospital. 13
Facility Location: Goza Middle School Practice Field 1305 Caddo Street, Arkadelphia, AR 71923 Football -- Yellow arrows indicate EMS route -- Yellow starred location indicates EMS entrance point for Goza Practice Field -- Red starred location indicates locations that APSD Administrators or coaches will be located to direct EMS 14
Facility Location: Goza Middle School Outlaw Gym 1305 Caddo Street, Arkadelphia, AR 71923 Volleyball/Basketball Emergency Contact Numbers: EMS, Fire, Police: 911 Chris Babb (Athletic Director): 870-464-7558 Matt Hargrove (Certified Athletic Trainer): 501-337-6974 (All APSD Athletic teams) David Maxwell (AHS Principal): 870-230-2170 Angela Garner (Goza Principal): 870-403-2801 Coy Hasley (AHS SRO): 870-260-4993 Poison Control Hotline: 1-800-222-1222 John Miller (HSU Athletic Training) 501-626-4298 1. RESPONSIBILITY OF EMERGENCY CARE TEAM (Staff Athletic Trainer with assistance of Athletic Training Students) a. Emergency Care Provider Handles the emergency situation (CPR/AED certified) b. Facilitator Coordinates emergency care Assign administrators/coaching staff tasks: c. Telephone Caller Contacts EMS via 911 Report nature of severity of injury Give directions to injury site (1305 Caddo Street) Remain on the phone until operator hangs up IF ATC and/or AD are not present, call AD at above number d. By-Stander Control Keep all non-involved personnel away from injury site e. Emergency Vehicle Escort Make sure drive in front of Outlaw Gym is clear One person go to drive entrance off of Caddo Street to direct EMS to gym 2. PHONE a. Location In the event cell service is interrupted, land line located in both coaches office in Outlaw Gym 3. EMERGENCY SUPPLIES/PROCEDURES a. AED in Goza main office b. First aid kit located with coaches c. Ice in machine in Outlaw gym d. If necessary, member of athletic training staff will accompany an injured student to the hospital. 15
Facility Location: Goza Middle School Outlaw Gym 1305 Caddo Street, Arkadelphia, AR 71923 Volleyball/Basketball -- Yellow arrows indicate EMS route -- Yellow starred location indicates EMS entrance point for Outlaw Gym -- Red starred location indicates locations that APSD Administrators or coaches will be located to direct EMS 16
Facility Location: Sturgis Field 12 th Street, Arkadelphia, AR 71923 Baseball Emergency Contact Numbers: EMS, Fire, Police: 911 Chris Babb (Athletic Director): 870-464-7558 Matt Hargrove (Certified Athletic Trainer): 501-337-6974 (All APSD Athletic teams) David Maxwell (AHS Principal): 870-230-2170 Angela Garner (Goza Principal): 870-403-2801 Coy Hasley (AHS SRO): 870-260-4993 Poison Control Hotline: 1-800-222-1222 John Miller (HSU Athletic Training) 501-626-4298 1. RESPONSIBILITY OF EMERGENCY CARE TEAM (Staff Athletic Trainer with assistance of Athletic Training Students) a. Emergency Care Provider Handles the emergency situation (CPR/AED certified) b. Facilitator Coordinates emergency care Assign administrators/coaching staff tasks: c. Telephone Caller Contacts EMS via 911 Report nature of severity of injury Give directions to injury site (12 th Street) Remain on the phone until operator hangs up IF ATC and/or AD are not present, call AD at above number d. By-Stander Control Keep all non-involved personnel away from injury site e. Emergency Vehicle Escort Make sure drive in front of gate by concession stand and bathrooms is clear One person go to this entrance off of 12 th Street to direct EMS to field 2. PHONE a. Location In the event cell service is interrupted, no land lines are available 3. EMERGENCY SUPPLIES/PROCEDURES a. AED with Athletic Trainer during games b. First aid kit located with coaches c. If necessary, member of athletic training staff will accompany an injured student to the hospital. 17
Facility Location: Sturgis Field 12 th Street, Arkadelphia, AR 71923 Baseball -- Yellow arrows indicate EMS route -- Yellow starred location indicates EMS entrance point for Sturgis Field -- Red starred location indicates locations that APSD Administrators or coaches will be located to direct EMS 18
Facility Location: Arkadelphia Youth Sports Complex 204 Thompson Road, Arkadelphia, AR 71923 Softball/Baseball Emergency Contact Numbers: EMS, Fire, Police: 911 Chris Babb (Athletic Director): 870-464-7558 Matt Hargrove (Certified Athletic Trainer): 501-337-6974 (All APSD Athletic teams) David Maxwell (AHS Principal): 870-230-2170 Angela Garner (Goza Principal): 870-403-2801 Coy Hasley (AHS SRO): 870-260-4993 Poison Control Hotline: 1-800-222-1222 John Miller (HSU Athletic Training) 501-626-4298 1. RESPONSIBILITY OF EMERGENCY CARE TEAM (Staff Athletic Trainer with assistance of Athletic Training Students) a. Emergency Care Provider Handles the emergency situation (CPR/AED certified) b. Facilitator Coordinates emergency care Assign administrators/coaching staff tasks: c. Telephone Caller Contacts EMS via 911 Report nature of severity of injury Give directions to injury site (204 Thompson Road) Remain on the phone until operator hangs up IF ATC and/or AD are not present, call AD at above number d. By-Stander Control Keep all non-involved personnel away from injury site e. Emergency Vehicle Escort One person go across footbridge to direct EMS around curve toward baseball/softball fields. One person stand at turn in to baseball/softball fields to keep EMS from continuing on to soccer/football fields at complex. 2. PHONE a. Location In the event cell service is interrupted, no land lines are available. 3. EMERGENCY SUPPLIES/PROCEDURES a. AED with Athletic Trainer during games b. First aid kit located with coaches c. If necessary, member of athletic training staff will accompany an injured student to the hospital. 19
Facility Location: Arkadelphia Youth Sports Complex 204 Thompson Road, Arkadelphia, AR 71923 Softball/Baseball -- Yellow arrows indicate EMS route -- Yellow starred location indicates EMS entrance point for Youth Sports Complex -- Red starred location indicates locations that APSD Administrators or coaches will be located to direct EMS 20
APSD Emergency Action Plan Chain of Command To be used to determine who acts as person in charge during an emergency during an athletic contest or practice. Person in charge will assign tasks such as calling 911, retrieving the AED, crowd control, etc. Top spot on list will always be Certified Athletic Trainer. Should the ATC not be in attendance, the chain of command will be followed. GAMES 1. Certified Athletic Trainer 2. Administrator (Athletic Director or designee) 3. Head coach of varsity sport playing -- primarily for use during volleyball or junior high basketball or football games. The goal is to not have the head coach of the team playing at that time be required to take attention off of team. For example, if the 8 th grade girls basketball team is playing and an emergency situation arises, the head varsity basketball coach who most likely would be in attendance would assume the lead role in assigning tasks. The 8 th grade girls coach would be able to tend to the rest of the team while other coaches tend to the emergency. 4. Assistant coach of varsity sport playing see above scenario 5. Other coaches in attendance PRACTICES 1. Certified Athletic Trainer 2. Administrator (Athletic Director or designee) 3. Head coach of team practicing In any event in which ATC or Administrator is not in attendance and 911 is called, please assign one coach to notify both of the incident. 21