Proceedings of Working Sessions VI - VII On January 9, 2008 from 9:00 am 12:00 noon, the participants assembled into their district working groups to recap the good governance tools chosen during the working group sessions I V and incorporate them into the minimum planning package. This was done choosing the target under which each tool fits and filling out the columns belonging to each chosen target under the theme on program management namely target 4 for information flow, target 5 for transparency and target 6 for accountability. The outcomes of the working sessions for each district are indicated in following table Karatu District Governance Action Plan Description of Activity Responsible at LGA Level Implementer Supported Priority Possible impact/outcome indicators 04: Information flow strengthened among #.. HIV and AIDS actors June 2011 A04S01 Disseminate simplified versions of policy #...of guidelines, and Circulars to 45 (100%) villages. /DMO/DPLO Community / Community # of guidelines, policy and circulars distributed A04S02 Develop #.Manuals focusing interest groups June 2009 /DPLO Focus s VMACs Community # of guidelines, manuals distributed A04S03 Prepare #...appraisal orientation guidelines. DPLO/ Community Community A04S04 Conduct #...meetings in 45 villages 2009. Village Chairperson VEOs VMAC Community # of meetings conducted A04S05 Develop Laws for CSOs and meetings control June 2009. DSA VEOs Councilor s Community # of laws copies distributed and meetings conducted 05: Transparency strengthened among #.. HIV and AIDS actors June 2011 A05S01 Develop Notes boards for 45 villages. DPLO Community VEOs Community # of notes boards distributed A05S02 Conduct.#...of general meetings in 45 villages 2009. Village Chairperson VEOs WEOs Community # of meetings conducted A05S03 Conduct #... stakeholders meeting on participatory planning, budgeting & resource allocation (O&OD/COPTA). DED DPLO HODs CSOs # of stakeholders meetings conducted A05S04 Develop #...of desk appraisal forms DMO Community # of appraisal forms conducted 06: Accountability strengthened among #.. HIV and AIDS actors June 2011 A06S01 Develop #.Manuals focusing interest groups June /DPLO Interest MACs Community # of manuals prepared 2009. A06S02 Prepare.#... of social mobilization guides/strategy to 45 villages. /DMO/DPLO HODs Community # of guides and community mobilized. A06S03 Prepare and disseminate...#...of epidemiological fact/data DMO sheet about HIV/AIDS in the district. A06S04 To conduct #... stakeholders meeting on participatory planning, budgeting & resource allocation (O&OD/COPTA) DED DPLO/DCD O RFA/DCD O/CSOs/ Community # of stakeholders attended in the meeting A06S05 To develop #...of brochures outlining steps of launching DPLO /DAC CSOs/DC Community Increased # of people reading
Description of Activity Responsible at LGA Level Implementer Supported Priority Possible impact/outcome indicators approved forms DO information on boards A06S06 To carry out campaign on Patronage/role model concept in 13 Wards. DED /CHA C CSOs Community # of Wards with volunteered Patronage.
Kasulu District Governance Action Plan Description of Activity Responsible at LGA Implementer Supported Priority Possible impact/outcome indicators 04: Information flow strengthened among #. HIV and AIDS actors June 2011 AO4SO1 Facilitate quarterly WMAC and VMAC statutory meetings in 30 wards and 90 villages DED DPLO DMO VMAC WMAC No of VMAC and WMAC conducting regular meetings. Facilitate Quarterly HMAC meetings in 383 hamlets. DED DPLO, DMO HMAC No of VMAC and WMAC conducting regular meetings Design and publish HIV/AIDS focussed messages in DED DPLO, DMO DHO Kigoma Leo quarterly Conduct quarterly HIV/AIDS stakeholders meetings DED DPLO, DMO DHO Design and Air HIV/AIDS focused messages through radio Kwizera. DED Radio Kwizera DCUDO Community Members Good to have Disseminate HIV/AIDS information through Cultural Theatre Art s DED DCUDO Community Members Good to have Conduct refresher Meetings to 30 WMAC, 90 VMAC & 383 HMAC. DED DPLO, DMO, DFP Ward/Village MAC, HMAC Good to have Establish 1 Youth centre. DED DE DPLO Youths Prepare a simplified planning guideline for Lower level DED DPLO Local Government Authorities. Roll out COPTA in 90 Villages. DED Review O& OD in 90 Villages. DED Prepare and distribute simplified Participatory Project DED appraisal guidelines to 90 villages a. Design and distribute a simplified procurement procedure guideline to 90 villages and 30 wards. DED 05: Transparency strengthened among #. HIV and AIDS actors June 2011 Design, publish/disseminate HIV/AIDS fact sheet. Design prepare 1800 Posters, 9,000 Fliers and distribute to 90 villages Construct Notice board for each of the 90 villages. Design/disseminate evaluation checklist for lower to district level. 06: Accountability strengthened among #. HIV and AIDS actors June 2011 Conduct public/community advocacy meetings governance of HIV/AIDS responses in 90 villages. Conduct monthly supervision to 30 WMAC and VMAC.
Kongwa District Governance Action Plan Description of Activity Responsible at LGA Level 04: Information flow strengthened among HIV and AIDS actors June 2011 A04S01 Conduct #...days planning and review meeting district DED HIV and AIDS Stakeholders June 2011 Implementer Dept., Ward & Village, CSO Supported, RFA, A04S02 Conduct statutory meetings for MACs June 2011, A04S03 Conduct. training workshops for 100% of KMAC, Community VMAC, and WMAC A04S04 A04S05 Conduct # of advocacy meetings for..# of actors using local media Develop standardised planning, budgeting, appraisal and approval format and forms for dissemination to communities and CSOs in... villages A04S06 Develop and disseminate financial documentation and reporting guidelines to communities and CSOs in villages b y DT 05: Transparency strengthened among HIV and AIDS actors June 2011 A05S01 To conduct days COPTA exercise to villages June 2011 A05S02 To design and develop #. of messages for notice board display in villages June 2011 A05S03 To facilitate drama/ngoma groups to perform in villages June 2011 A05S05 To conduct days procurement training to HIV and AIDS Community groups/csos June 2011 06: Accountability strengthened among HIV and AIDS actors June 2011 A06S01 To design and develop partner agreement form and disseminate to community group/csos June 2011 Community VMAC, O& OD/COPTA facilitators VMAC, extension workers, RFA,, RFA,, RFA,, RFA,, RFA,, RFA,, RFA, Village Govt, Dept, CSOs CMAC, VMAC Priority Possible impact/outcome indicators # of district HIV and AIDS Stakeholders participated in planning and review meetings # of MACs conducted statutory meetings 100% of KMAC, VMAC, and WMAC trained Community # of advocacy meetings conducted and # of actors involved Village Govt, Dept, CSOs Village Govt, Dept, CSOs Standardised planning, budgeting, appraisal and approval format # of communities, CSOs using format # of communities/csos fusing financial documentation and reporting guidelines Village Govt, Dept, CSOs # of villages with COPTA conducted Village Govt, # of notice board display Dept, CSOs messages displayed # of facilitated drama/ngoma groups and performances Dept # of community groups/csos trained on procurement processes Village Govt, Dept, CSOs # of community groups accessed to partnership agreement developed
Masasi District Governance Action Plan e codes Description of Activity LGA Responsible Implementer Supported 04: Information flow strengthened among HIV/AIDS actors in 160 villages June 2011 A0402 Disseminate information on HIV/AIDS good governance to DPLO C DPLO 160 villages in the District through TV programmes 2009 C A0403 Conduct 3 days workshop to identify theatre and art groups DPLO C DPLO in 22 wards C A0404 Conduct 3 days training to 22 identified theatre groups on how to address HIV/AIDS Good governance to the community in 22 wards in the District Priority Possible impact/outcome indicators DCO A0405 Facilitate 22 HIV/AIDS theatre and art groups for public performance DPLO DCO DCO A0406 Prepare Information education and communication material (IEC) such as posters, brochures, T-shirts, Caps DPLO DCO, DAC, A0407 Conduct 3 days training to 21 CMAC member on good governance appraisal skill DPLO DCO, DAC, 05: Transparency strengthened among HIV and AIDS actors in 160 villages to June 2011 A0501 Launch HIV/AIDS good governance programme at District, ward and village level in the District. DED DPLO, DAC A0502 Conduct public awareness meeting on good governance on HIV/AIDS at Ward level in 22 wards DED DPLO, DAC, A0503 Disseminate information on HIV/AIDS good governance to 160 village through public notice board DED DPLO, DAC, A0504 Disseminate appraisal results to communities in 160 villages DED DPLO, DAC, A0505 Conduct HIV/AIDS participatory planning workshops for district, ward and village CSOs, FBO, Councillors 2009 DED DPLO, DAC, 06: Accountability strengthened among HIV/AIDS actors in 160 villages June 2011 A0601 Facilitate participatory project appraisal meeting at community level DED DPLO, DAC, A0602 Conduct multi sectoral planning workshops on HIV/AIDS good governance at district level DED DPLO, DAC, A0603 Conduct one day district, ward and village public meeting to endorse HIV/AIDS good governance plans DED DPLO, DAC, A0604 Conduct quarterly participatory M&E on HIV/AIDs good governance at ward and village level DED DPLO, DAC, A0605 Prepare 2 days training session to 2 VMAC members from each village on how to prepare and submit progress reports DED DPLO, DAC,
on HIV/AIDS good governance Monduli District Governance Action Plan Description of Activity LGA Responsible 04: Information flow strengthened among HIV and AIDS actors June 2011 Conduct FGD to special groups on culture & traditional practices affecting communication in HIV/AIDS issues Air Radio programs using the local radios stations in the local language Design and produce billboards for strategic/public places Conduct public Meetings including official projects lounging wards Design and produce information charts, fliers and community orientation guideline which meets the local needs and location Conduct mobilization meetings to all stake holders to participate in the preparation of comprehensive plan and budgeting of the LGA Prepare a simplified guideline and facilitation manual for project appraisal Build capacity of stakeholders in project appraisals Prepare a financial guideline for stake holders (adopting from the Financial memorandum and Procurement guide) Display to the public all financial information (in the local radio, boards, local news paper etc) Organize and conduct public meetings to disseminate funding information s Design a motivation and incentive package to management at all levels accordingly Translate and disseminate the existing monitoring & evaluation tools Design and disseminate monthly & quarterly report formats to stake holders Implementer Supported Priority Possible impact/ outcome indicators:
05: Transparency strengthened among HIV and AIDS actors June 2011 Organize and train ward theatre groups to perform in the communities Conduct public meetings in villages addressing issues of stigma and denial Conduct local radio program on stigma reduction 2009 Establish integrated planning team Build capacity of #...planning teams in the procedures of government plans Prepare a joint comprehensive plan and budget 2009 Conduct ward meetings to discuss the plans June 2009 Conduct public field appraisal meetings Design and disseminate special funding schedule forms for stakeholders Develop and disseminate monitoring and evaluation checklist for Conduct monthly supportive supervisions to 2009 06: Accountability strengthened among HIV and AIDS actors June 2011 Conduct situational PRA to Conduct orientation seminar to members of multisectoral AIDS committees (WMAC, VMAC S/V MACs) Develop and disseminate monitoring and evaluation checklist for Conduct monthly supportive supervisions to June 2009 Develop and disseminate activity completion format
Muleba District Governance Action Plan Description of Activity Responsible LGA Implementer 04: Information flow strengthened among 210 HIV and AIDS actors June 2011 A04S01 To conduct orientation seminar to members of multisectoral AIDS committees (CMAC, WMAC, VMAC) DPLO Supported, A04S02 To conduct 3 days training on preparation of HIV and DPLO, AIDS plans to 134 villages December 2008 A04S03 To facilitate compilation of HIV and AIDS plan in 31 DPLO, wards February 2009 A04S04 To compile council comprehensive HIV and AIDS plans DPLO, February 2009 A04S05 To conduct 3 day feedback meeting to CMAC, WMAC DPLO, and VMAC May 2009 05: Transparency strengthened among 210 HIV and AIDS actors June 2011 A05S01 To prepare action plan on HIV and AIDS June 2008, DPLO A05S02 To prepare and submit timely quarterly progress report, A05S03 To conduct quarterly CMAC, WMAC, VMAC meetings DPLO, 06: Accountability strengthened among 210 HIV and AIDS actors June 2011 A06S01 To facilitate 3 consultative partnership meetings on HIV, and AIDS to 50 Public - Private institutions A06S02 To conduct 2 days HIV and AIDS annual meeting for 50 DPLO, Stakeholders Priority Possible impact indicators: MACs Good cooperation among partners Relevant partners contributing to effective implementation of LGAs comprehensive plan Effective ways of resource utilization s effectively network on regional and national levels MACs Communities interventions supported according to set priorities MACs Participatory compiled comprehensive plans addressing the need of the MACs communities. MACs Communities interventions supported according to set priorities Participatory compiled comprehensive plans addressing the need of the communities. Community have access to effective services according to plan
A06S03 To conduct quarterly joint supportive supervision in 134 Villages/mitaa DPLO, Mwanza District Governance Action Plan Description of Activity Responsible Implementer Supported 04: Information flow strengthened among 25% of HIV and AIDS actors June 2011 AO4S01 Develop advertise good governance practices using print & CD DPLO, electronic media, billboards, fliers, notice boards and in, 25% of all Mitaa and Villages. AO4S02 AO4S03 AO4S04 Conduct 1CSO forum to receive final and approved annual development and budget plans through dissemination to actors at sub-district level July 2008. Dispatch letters of notification with regard to date of receipt of funds versus previously planned date Identify representative sample of beneficiaries such as VMAC and KMAC levels and invite them to participate in the annual planning meetings CD DPLO, DPLO,, RFA Can have Priority Possible impact indicators Community # of Mitaa/Villages with bill boards, notice boards, fliers, e.t.c. CSOs # of CSO attending fora DPLO MACs # of MACs participating in annual planning meetings AO4S05 Prepare and conduct training in appraising and approving action plans to MACs March 2009. CD DPLO, RFA MACs # of MACs participating in training on plan appraisal and approval AO4S06 Disseminate financial guidelines including amount requested and approved to stakeholders Sep 2008. CD DPLO, RFA MACs # of Stakeholders attending dissemination meetings AO4S07 Prepare implementation schedules of HIV/AIDS interventions March 2009 CD DPLO, RFA MACs Implementation schedules in place 05: Transparency strengthened among HIV and AIDS actors June 2011 AO5S01 Conduct meetings of CSOs and donors to rationalise financial disbursement in transparent process Dec 2008. CD DPLO, RFA CSOs Donors # of CSOs and donors attending meetings AO5S02 Conduct refresher courses for TOMSHA and M& E tools to CSOs September 2008. CD DPLO, RFA CSOs # of CSOs and donors attending meetings AO5S03 Develop tools to assess progress of activities as well as CD CMAC, RFA All # of tools developed networking guidelines September 2008. Stakeholders AO5S04 Prepare appraisal orientation guidelines Dec 2008. CD MACs # of guidelines developed
AO5S05 Description of Activity Responsible Implementer Supported Priority Possible impact indicators Develop and disseminate funding schedules for CSOs in CD CSOs # of schedules developed and order to be always informed of process December 2008. disseminated. AO5S06 Develop guidelines on procurement December 2008. CD DPLO, RFA CMAC # of guidelines developed. 06: Accountability strengthened among HIV and AIDS actors June 2011 AO6S01 Procure office logistics support equipments e.g. internet CD DPLO # of equipments purchased. facilities and office equipments January 2009. AO6S02 Conduct training on planning, budgeting and financial CD DPLO, RFA CSOs # of CSOs trained management for CSOs September 2008. AO6S03 Table issue of donor funding approach to CSOs in the CD TAMISEMI, CSOs # of meetings conducted. agenda for discussion during the joint annual reviews between donors and GoT December 2008. DPLO, RFA AO6S04 Develop participatory M & E plan March 2009. CD DPLO, RFA CMAC M & E plan developed
Tanga District Governance Action Plan Description of Activity Responsible Implementer Supported Priority Possible impact indicators 04: Information flow strengthened among HIV and AIDS actors June 2011 Conduct one baseline survey June 2008, Consulting firm WMAC, VMAC, Community Availability of data on the situation of HIV/AIDS Conduct CSO Forums and Dialogues at CSO CSO CSO Better coordination Villages/mitaa Conduct trainings on simplified COPTA/O&OD at district, ward, village and mitaa / Focal CMAC, WMAC, VMAC, CSO RFA, consultants CMAC, WMAC, VMAC, CSO Improved ownership and strengthened coordination Persons Conduct trainings on simplified TOMSHA at CMAC,, CSO CMAC, WMAC, RFA, CMAC, WMAC, Improved database and M&E WMAC, VMAC and CSOs VMAC, CSO consultants VMAC, CSO Develop and air advertisements for Radio and TV on HIV/AIDS issues,, CSO, RFA consultants General public Raised awareness 05: Transparency strengthened among HIV and AIDS actors June 2011 Inform / carry out #... campaigns to the public,, Consultants General public Raised awareness use of public address system CSO, RFA Develop #... posters, flyers, brochures,, Consultants General public Raised awareness CSO, RFA Design #... sign boards and banners,, Consultants General public Raised awareness Train and introduce simple book keeping system to #... implementers Focal Person, CSO, RFA CSO RFA CSO, Implementers Efficient use of funds and transparency 06: Accountability strengthened among HIV and AIDS actors June 2011 Develop #... training manuals (on good governance,, Focal Consultants RFA Improved training material management, M&E, ) Person Conduct #... trainings on good governance,, Focal Consultants RFA CMAC, WMAC, Improved service delivery management, M&E, ) Person VMAC, CSO Introduce computerized reporting system at Council level and Consultants CD Council Nice to have Improved reporting system
Temeke District Governance Action Plan e Codes Description of Activity Responsible Implementer Supported Priority Possible impact indicators: 04: Information flow strengthened among HIV and AIDS actors June 2011 A04S01 Design, develop and produce IEC Materials June 2009, IEC Coordinator, Community Increased knowledge and awareness A04S02 A04S02 Conduct days training on Project appraisal for CMACs/WMACs and CSOs To conduct training on planning and budgeting for CMACs /WMACs and CSOs DAC, MSO DPLO, DAC, National Facilitator DPLO, DAC, National Facilitator CMAC Members, CSO Reps CMAC, CSO Reps 05: Transparency strengthened among HIV and AIDS actors June 2011 A05S01 Conduct quarterly meetings to members of CSO representatives, community leaders DED DAC/DPLO CSOs Community Improved knowledge on appraising projects Good appraised plans. Improved knowledge on planning and budgeting Good formulated plans and budgets Increased community awareness. Reduced duplication of work 06: Accountability strengthened among HIV and AIDS actors June 2011 A06S01 Conduct days sensitization meeting to Religious Leaders, Political Leaders, Municipal Management Teams, District Central Government Leaders June 2009 DED DAC/DPLO Religious Leaders, Political Leaders, Municipal Management Teams, District Central Government Leaders Increased participation leaders Increased community awareness