Sponsorship & Exhibition Prospectus 2017 Western Canada Addiction Forum Delta Grand Okanagan Resort Kelowna, BC www.wcaforum.ca
Western Canada Addiction Forum WCAF & Hotel Information WCAF Committee Photo courtesy of the Delta Grand Okanagan Resort Dr. Jenny Melamed, Co-chair Dr. Mandy Manak, Co-chair Brett Baumback Dr. George Budd Dr. Jim Ketch Debbie Rustand HOTEL / ACCOMMODATION We have reserved a block of rooms at the Delta Grand Okanagan Resort in Kelowna, BC. Casting its reflection on sparkling Okanagan Lake in downtown Kelowna, Delta Grand Okanagan offers a refreshing brand of elegance for vacations, business travel and events. You can open your window to city, lake or mountain views of beautiful Okanagan Valley. Set in British Columbia s wine country, raise a glass at one of Kelowna s festivals at nearby vineyards and wineries. Play manicured golf courses or unwind with a full menu of spa treatments. If you require accommodation please contact the Resort directly and quote Western Canada Addiction Forum to receive the Forum Room Rates. The rates for the Delta Grand Okanagan rooms plus applicable taxes are (Prices in Canadian dollars): Standard Guest Room: Lakeview: Deluxe Room: Two Bedroom Condo: $219.00 CDN plus taxes $239.00 CDN plus taxes $239.00 CDN plus taxes $519.00 CDN plus taxes Our room block will be released on April 5, 2017; therefore reservations should be made prior to this date. Delta Grand Okanagan Resort 1310 Water Street Kelowna, BC V1Y 9P3 Toll Free: 1.800.465.4651 P: 250.763.4500 Photos courtesy of the Delta Grand Okanagan Resort 2
Sponsorship & Exhibition Western Canada Addiction Forum Why Become a Sponsor of the WCAF? This is your opportunity to capture the attention of physicians, allied health professionals and others who will attend the WCAF. We are asking you to become a sponsor, exhibitor or both through supporting our educational program. Each of the sponsorship opportunities provides an avenue for your company to be recognized as a valuable leader in the provision of products and services for health care professionals and their patients. As a sponsor, your company will be profiled prominently in a variety of ways, as outlined below. This is an exciting opportunity to display your products and services in front of the decision makers of the addictions industry. This visibility is an excellent way to maximize your company s exposure. PREMIERE/PREMIUM SPONSORS WILL RECEIVE THE FOLLOWING BENEFITS: CDN $30,000.00 Two (2) Tabletop Exhibit Displays at the Western Canada Addiction Forum and Four (4) Conference Passes* The opportunity to host a 1 hour plenary session at the WCAF Sponsored event: Saturday OR Sunday Refreshment Break Your organization s logo and 100 word description on the WCAF website (sponsorship page only) for one year with a link to your website Full page advertisement in the final program (please see page 4 for specification details) Signage representing your sponsorship level List of registered participants who have agreed to share their contact information. This will be provided after the forum GOLD SPONSORS WILL RECEIVE THE FOLLOWING BENEFITS: CDN $20,000.00 One (1) Tabletop Exhibit Display at the Western Canada Addiction Forum and Three (3) Conference Passes* Your organization s logo or company name to appear on the delegate name-badges. Logo supplied by company Your organization s logo and 50 word description on the WCAF website (sponsorship page only) for one year with a link to your website 1/2 page advertisement in the final program (please see page 4 for specification details) Signage representing your sponsorship level List of registered participants who have agreed to share their contact information. This will be provided after the forum SILVER SPONSORS WILL RECEIVE THE FOLLOWING BENEFITS: CDN $10,000.00 One (1) Tabletop Exhibit Display at the Western Canada Addiction Forum and Two (2) Conference Passes* Your organization s logo on the WCAF website (sponsorship page only) for one year with a link to your website 1/4 page advertisement in the final program (please see page 4 for specification details) Signage representing your sponsorship level List of registered participants who have agreed to share their contact information. This will be provided after the forum BRONZE SPONSORS WILL RECEIVE THE FOLLOWING BENEFITS: CDN $5,000.00 One (1) Tabletop Exhibit Display at the Western Canada Addiction Forum and One (1) Conference Pass* Your organization s logo on the WCAF website (sponsorship page only) for one year with a link to your website Signage representing your sponsorship level List of registered participants who have agreed to share their contact information. This will be provided after the forum *Each Conference Pass includes representative name-badges, access to the sessions if space available in the meeting room, and food and beverage for the two day forum.
Western Canada Addiction Forum Marketing Opportunities TABLETOP EXHIBITOR CDN $1,500.00 One (1) Tabletop Exhibit Display at the Western Canada Addiction Forum One (1) Conference Pass* ADDITIONAL EXHIBITOR PASSES per representative CDN $200.00 *Each Conference Pass includes representative name-badges, access to the sessions if space available in the meeting room, and food and beverage for the two day forum. Delegate Bag CDN $2,000.00 Description: The delegate bag will be provided to all registered participants at the forum. Package: Logo or sponsor s name to appear on bag. Logo supplied by company. Advertising in the Final program Display Advert Non-Bleed Specifications - width x height Fee Full Page 7.75 x 9.75 CDN $1,000.00 1/2 Page (Horizontal) 7.75 x 4.75 CDN $ 500.00 1/2 Page (Vertical) 3.75 x 9.75 CDN $ 500.00 1/4 Page (Vertical) 3.75 x 4.75 CDN $ 350.00 1/8 Page (Horizontal) 2.25 x 3.75 CDN $ 250.00 Acceptable file formats are High resolution TIFF file with no bleeds and a minimum resolution of 300 dpi. JPG s are less desirable, however can be accepted if the resolution is 300 dpi or above. How to submit your file Please email your file to info@wcaforum.ca If your file is quite large, please contact the WCAF office at 604.988.0450 or email info@wcaforum.ca to arrange an alternative method. Cut-off Date Advertisements must be received at the WCAF office by Friday, April 7, 2017. Any questions, please contact the WCAF office at 604.988.0450 or email info@wcaforum.ca Photo courtesy of the Delta Grand Okanagan 4
Sponsorship & Exhibition Agreement Western Canada Addiction Forum Company Address Telephone Email Contact City, Prov/State, Postal/Zip Fax Website Products/equipment to be displayed at the WCAF Sponsorship Categories (Exhibit Booth Included): Premiere/Premium CDN $30,000.00 Gold Sponsorship CDN $20,000.00 Single Tabletop Exhibit Price: # of Tabletop Exhibits @ CDN $1,500.00 per tabletop Subtotal $ Silver Sponsorship CDN $10,000.00 Bronze Sponsorship CDN $5,000.00 Marketing & Promotional Opportunities: (please see page 4 for details) Please specify: CDN $ Additional Exhibitor Passes: # of Passes @ CDN $200.00 per person Subtotal $ Subtotal of all fees: $. GST @ 5% (80711 4871 RT0001): $. Total: $. Cancellation Policy: Refunds of the fees paid, less a $350.00 CDN administration fee, will be granted if you decide to cancel your agreement. Cancellation must be received in writing at the WCAF office one month prior to the WCAF start date. No refunds will be granted if postmarked after April 07, 2017 or for non-attendance at the forum. Method of Payment: Send a cheque made payable to CongressWorld Conferences Inc. to the mailing address listed below. Please ensure to include a copy of this agreement with payment. Or complete the following to pay by credit card and send to fax 604.929.0871 Name on card Signature Visa MasterCard Expiry Date / Western Canada Addiction Forum (WCAF) c/o CongressWorld Conferences Inc. 1087 Roosevelt Crescent North Vancouver, BC V7P 1M4 Tel: 604.988.0450 Fax: 604.929.0871 Email: info@wcaforum.ca www.wcaforum.ca 5
Western Canada Addiction Forum (WCAF) c/o CongressWorld Conferences Inc. 1087 Roosevelt Crescent North Vancouver, BC V7P 1M4 t: 604.988.0450 e: info@wcaforum.ca w: www.wcaforum.ca Thank you for your support of WCAF! www.wcaforum.ca