CONFERENCE November 3rd, 2018 Exhibitor Package For more details: media@makingconnectionsconference.com
Dear Exhibitors: Dear Exhibitors: The Nanaimo Child Development Centre of British Columbia is pleased to announce its third annual professional development conference to create connections through knowledge, community and excellence for all professionals working to support the development and mental health wellbeing of children and youth 0 19. The conference is one of BC s largest gatherings of professionals who work within the child and youth development field. Your participation in the 2018 Making Connections Conference will provide you with a unique opportunity to showcase your business to a truly diverse audience. The Vancouver Island Conference Centre will allow you to display your trade show and exhibition table(s) in the main area of the conference space (Mount Benson Ballroom A & B), allowing participants to have immediate access to your products and services. To provide additional exposure to trade show booths and exhibitors, lunch will be served in the trade show area; there are 2 breaks and pre and post show selling opportunity. In addition, a trade show passport will be provided to each participant to encourage them to visit an array of tables during their conference experience. Once their passport has been adequately completed by the required number of trade show booths visited, the participant will be entered into a draw for conference prizes. Space is limited. Allocation of spaces will be on a first come, first serve basis. The Trade Show is a very exciting part of any conference experience and we hope you will consider being a part of this event. We look forward to hearing from you! Sincerely, Tracy Berg Tracy Berg, Conference Communication and Sales
LOCATION AND TIMES Vancouver Island Conference Centre 101 Gordon Street Nanaimo, BC, V9R 5J8 Phone: 250-244-4050 Website: http://www.viconference.com TIMES November 2, 2018: November 3, 2018: Set up from 5:00pm 9:00pm (Volunteers will be on site to help) Set up from 7:00am 8:00am (Booths must be ready for attendees by 8am) Conference registration from 8:00am 8:45am Conference from 8:45am 4:30pm Trade Show acknowledgements 4:00 pm Display take down until 7 pm (Volunteers will be on site to help) MAP AND DIRECTIONS http://www.viconference.com/directions-map.html ACCOMMODATIONS Special conference room rates are available at the hotels listed below. Best Western Dorchester Hotel 70 Church Street, Nanaimo, BC Phone: 250-754-6835 or 1-800- 661-2449 Booking Link: : https://www.bestwestern.com/en_us/book/hotelrooms.62076.html?groupid=6n7ec4y3 Coast Bastion Hotel 11 Bastion Street, Nanaimo, BC Phone: 250-753-6601 Quote Nanaimo CDC or group code CBI-GFC18257
VENUE LAYOUT CONFERENCE MAP EXHIBITORS IN: NEWCASTLE ISAND LOBBY & MT. BENSON BALLROOM B
Who We Are Welcome to the third annual professional development conference hosted by the Nanaimo Child Development Centre. Our non-profit agency has been a pivotal part of the community since 1967. We are dedicated to bringing about the highest level of service and support to all members of the Nanaimo community and surrounding areas. We have now expanded our service and support in the area of offering an annual professional development conference to assist professionals in enhancing their skills and abilities, based on current research and best practices. Last year s professional development conference was a huge success in part thanks to our keynote Dr. Vanessa Lapointe and the multiply workshop facilitators talking on one of the leading issues troubling our children and youth today; Attachment and Anxiety and the many trade show exhibitors that were on site throughout our event. Our keynote speaker this year is Dianne Tower on the topic of Co-Regulation and Relationships with 6 additional experienced presenters to expand on our topic of enhancing the mental health of children and youth by supporting those who work with them across all professions. We believe this will make this year another huge success as well. We would love to share this experience with you and would welcome the opportunity to partner with other agencies and companies in providing an excellent tradeshow experience for our delegates. Why We Do What We Do Every year more and more children and families are looking for support in the social services sector. They depend on social service professionals to provide the most current information and best practices the industry can offer. Practitioners in a family centered practice look for opportunities to help each and every member of a family, from the children, to the caregivers/parents, the grandparents, and even their extended family. As every professional enters the social services sector, they take on a responsibility to be the best professional they can be. It can be a challenge for each practitioner to balance family, work, friends, relationships, personal interests and still stay on top of the latest research to best support those who depend on them. Our professional development conference is designed to help clinicians, front line workers, and family members to have an avenue to receive top quality, modern day information in one convenient welcoming location. This venue also provides an excellent opportunity for networking with others and sharing knowledge, ideas and experiences. We provide top quality keynote speakers that have an array of experience and can focus the conversation on today s most complex issues. We allow our participants to choose from a range of workshops with specialized topics that are led by leading practitioners working within that field and explore exhibitors and expand their awareness and knowledge on additional services and supports for the families they serve and for their own self-care.
TESTIMONIALS I loved the interactive creative activities great promo/souvenirs Very positive, lots of movement and practicing what was being taught Love meeting like-minded people from all different professional fields Fantastic energy, fierceness for their focus, friendliness, knowledge-sharing, excellent information and stand-up activities Exceeded expectations making new connections, feeling part of something bigger, refreshed, energized and capable Practical experience hands on techniques that I can use everyday THE BENEFITS TO YOU Connect with Your Customers With the high number of products and services online and in the marketplace today, people have more options than ever before. Exhibiting at a professional development conference that resonates with a large target demographic that is aligned with your company is a great way to demonstrate that your values match theirs. Increased Awareness of Who You Are and What You have to Offer Exhibiting at a professional development conference is a great way to bring hundreds of your target markets together all at one time for you to demonstrate the value you can offer to them. With recognition throughout the conference, having your own display stand, branding on social media as well as material given out to all participants, you will be reaching an audience tailored to your product or service throughout the event. Tell your Story and Win New Customers Our Passport of Exhibitors given to each delegate, morning registration, lunch, breaks, along with having an exhibitor stand in the main area where the catered lunch for all our participants will be hosted, allows time within our conference for you to share your values and beliefs to a whole new (and existing) audience that my align with your product or service. This is allowing you to set the tone and create a positive and lasting image with your new customers and reinforces what your existing customers have come to expect from you.
Social Media Exposure We have exposure to a large audience on Facebook, Twitter, Making Connections and the Nanaimo Child Development Centre webpage, and many more. With so many social media platforms, we will be able to help you reach new customers. Unique Marketing Channels The Nanaimo Child Development Centre has a very long standing trust with the community and has had, and continues to have, exceptional relations with other non-profit agencies, social service agencies, and other agencies in the Nanaimo and surrounding area. Your exhibitor participation in our conference in conjunction with our excellent reputation will bring about new exposure for your company through the Nanaimo Child Development Centre professional conference and will add to your already existing positive brand value. The Sooner, the Better Once you have made the decision to join our conference experience, you should register your exhibitor space right away. Not only is space limited, but the earlier you register, the earlier we can start adding your company information to all our marketing channels for the big event. This way you get the most bang for your buck! Keynote Speaker This year s keynote speaker will be Speech and Language Pathologist - Dianne Tower. She has clinical experience and expertise working with infants and children in the areas of connection, regulation, feeding, and communication. She has utilized a family-centered approach in her clinical practice for the past 22 years within a transdisciplinary team framework. Dianne is currently working as a clinical mentor and practitioner in early intervention settings in British Columbia. She is an experienced presenter who enjoys sharing her learning and clinical perspective with families and a variety of professional disciplines. More information and the full line-up at our conference will be available on our conference website: www.makingconnectionsconference.com
AGREEMENT If you have any questions pertaining to the information in this package, please don t hesitate to contact us. We will be happy to clarify any points for you and guide you to a clearer understanding of what is being offered and received by both parties. Once you feel confident about your decision to join us in this sensational experience and are ready to move forward, please complete the application below and forward this agreement to us. Once we have received your agreement, we will contact you as soon as possible and start alongside you in preparation of the big event. working Please feel free contact Tracy Berg at 250-753-0251 ext. 265 or email her at: media@makingconnectionsconference.com CANCELLATION POLICY Should the need arise to cancel your exhibitor space at our conference, please send your cancellation request in writing by Monday, October 1, 2018. A $100.00 processing fee will be applied towards the amount to be refunded. Regretfully, any cancellations after this date will result in a forfeit of all fees and will not be eligible for a refund.
EXHIBITOR APPLICATION FORM COMPANY OR ORGANIZATION NAME: MAILING ADDRESS: Street City Province Postal Code MAIN CONTACT PERSON : TELEPHONE #: FAX #: E-MAIL : CONTACT DAY OF EVENT, NAME & CELL #: 3 X 6 Table $250 $ Table and Floor Space $400 $ Electricity $60 $ Hardwire Internet Line $65 $ TOTAL $ WOULD YOU BE WILLING TO DONATE AN ITEM (S) AS A DOOR PRIZE: Yes No (Donation is required to participate in the Exhibitor Passport Program given to each Delegate) PAYMENT OPTIONS By Cheque: Please make payable to Nanaimo Child Development Centre By Credit Card: (Visa/MC) Card # Expiry Date Cardholder Name: Signature: Please email this form to Tracy Berg at media@makingconnectionsconference.com or call 250-753-0251 ext. 265 to speak to Tracy if you have any questions.