BJA Performance Measures Timothy J. Willis, Ph.D. Senior Research Associate, CSR, Inc. timothy.willis@ojp.usdoj.gov (202) 514-8045
At the end of this session you will be able to: 1. Explain the value of good performance data 2. Explain how the measures were developed 3. Understand what s expected of you 4. Summarize the process of entering data
Why Good are Performance Measures Measures Important? Link people and dollars to performance Link programs and resources to results Help to justify continued funding Can be used to manage and improve programs
Performance Measurement Program Evaluation A. How much? B. Game score C. A tally D. Continuous (Ongoing) E. Less expensive A. What does it mean? B. Game analysis C. Causality D. Interval (Discrete) E. More expensive
JMHCP Measures Development
Reporting Expectations
Calendar Year 2012 Calendar Year 2013 FY2012 JAN FY2013 JAN Q2 FEB Q1 Reports Due Jan 31 (upload it to GMS) Q2 FEB Q1 Reports Due Jan 31 (upload it to GMS) MAR YOU ARE HERE MAR FY2012 Q3 APR MAY Q2 Reports Due April 30 FY2013 Q3 APR MAY Q2 Reports Due April 30 JUN JUN FY2012 JUL FY2013 JUL Q4 AUG Q3 Reports Due July 31 (upload it to GMS) Q4 AUG Q3 Reports Due July 31 (upload it to GMS) SEP SEP FY2013 Q1 OCT NOV Q4 Reports Due Oct 31 FY2014 Q1 OCT NOV Q4 Reports Due Oct 31 DEC DEC
How to Report on Performance Measures Create a report in the Performance Measurement Tool (PMT) quarterly Upload PMT report to the Grants management System (GMS) semi-annually Funds are frozen if reports are delinquent
Performance Measurement Tool (PMT)
Performance Measurement Tool (PMT)
GMS Progress Report Module
GMS Attachment Upload
Narrative Questions 1. What were your accomplishments this reporting period? 2. What goals were accomplished, as they relate to your grant application? 3. What problems/barriers did you encounter that prevented you from reaching your goals or milestones? 4. Is there any assistance that BJA can provide to address any problems/barriers identified in question #3? 5. Are you on track to fiscally and programmatically complete your program as outlined in your grant application? 6. What major activities are planned for the next 6 months? 7. Based on your knowledge of the criminal justice field, are there any innovative programs/ accomplishments that you would like to share with BJA?
Reporting Tips You select the sections that apply to your activities No can be changed to Yes but Yes cannot be changed to No. Attach the PMT report to your semi-annual progress report in GMS. Do not answer the performance measures in GMS. Will have to enter N/A or 0 until questions are deleted Soon to be deleted from GMS system Provide detailed responses to the seven narratives questions (these are important).
Three Question Categories Planning Operational Narrative
Three Question Categories Planning Operational Narrative Law Enforcement Court-based Diversion In-facility Corrections Community Corrections Reentry Programs
Planning Operational Law Enforcement Planning & Implementation Grants Court-based Diversion In-facility Corrections Community Corrections Reentry Programs Narrative
Planning Planning Grants Narrative
Operational Law Enforcement Expansion Grants Court-based Diversion In-facility Corrections Community Corrections Reentry Programs Narrative
Planning & Implementation Grants Planning Grants Expansion Grants Planning Planning Planning Operational Law Enforcement Operational Operational Law Enforcement Court-based Diversion Court-based Diversion In-facility Corrections In-facility Corrections Community Corrections Community Corrections Reentry Programs Reentry Programs Narrative Narrative Narrative
Planning Grants Planning & Implementation Grants Expansion Grants Planning Planning Planning Operational Operational Law Enforcement Operational Law Enforcement Court-based Diversion Court-based Diversion In-facility Corrections In-facility Corrections Community Corrections Community Corrections Reentry Programs Reentry Programs Narrative Narrative Narrative
Operational Law Enforcement Court-based Diversion In-facility Corrections Community Corrections Reentry Programs
Operational Law Enforcement Unique Court-based Diversion In-facility Corrections Community Corrections Identical Reentry Programs
1. Training to respond to people with mental illness 2. Calls for mental health-related events. Operational Law Enforcement Court-based Diversion In-facility Corrections Community Corrections 3. Field assessment and screening for mental illness 4. Disposition of persons involved in a mental health crisis 5. Injuries incurred during mental illnessrelated events. Reentry Programs
1. Training activity 2. Program participant demographics 3. Using risk/needs assessments Operational Law Enforcement Court-based Diversion In-facility Corrections Community Corrections Reentry Programs 4. Providing treatment for mental illness, substance abuse, and co-occurring disorders 5. Providing employment, educational, and housing services 6. Program completion rate 7. Recidivism outcomes
Planning Operational Law Enforcement Court-based Diversion In-facility Corrections Community Corrections Reentry Programs Narrative
Law Enforcement % officers receiving specialized % calls taken for mental health-related events % police contacts involving mental illness % receiving formal or informal field-assessment Disposition of persons involved in a mental health crisis % of total arrests issued to persons with a mental illness % of total citations issued to persons with a mental illness. % officers injured in a mental health related event # of civilian injuries during a mental health related event
Court-Based Diversion % staff who received formal or informal cross training % staff trained in mental health and criminal justice issues. Admission rate Number of people receiving risk/needs assessment Percent receiving services Completion rate Outcome of current participants Outcome of unsuccessful completers Outcome of successful completers
In-facility Corrections Programming # staff trained in mental health and criminal justice issues Number of people served Number of people receiving risk/needs assessment Participants in mental health programs Participants in substance abuse programs Participants in co-occurring services programs Reason for unsuccessful completion Percent receiving administrative violations within 12 months
Training Programs # staff trained in mental health and criminal justice issues Number of people served
Community Corrections # staff trained in mental health and criminal justice issues Number of people receiving risk/needs assessment Participants in mental health programs Participants in substance abuse programs Participants in co-occurring services programs Reason for unsuccessful completion Outcome of current participants Outcome of unsuccessful completers Outcome of successful completers
Reentry Programs Number of people receiving risk/needs assessment Participants in mental health programs Participants in substance abuse programs Participants in co-occurring services programs Reason for unsuccessful completion Outcome of current participants Outcome of unsuccessful completers Outcome of successful completers
Q&A