Also known as Pierce County Center for Dispute Resolution Table Host Guide and FAQ s Annual Friend & Fundraising Breakfast The Ripple Effect: Be The Ripple of Civility October 18, 2018 7:30 to 8:30 AM STAR Center 3873 S. 66th St Tacoma, WA 98409 Center For Dialog & Resolution: Annual Event Table Host Guide Page 1 of 6
THANK YOU FOR BEING A TABLE HOST! Thank you for agreeing to serve as a host/hostess for the Center for Dialog & Resolution s (CDR) annual friend and fundraising breakfast on Thursday, October 18 th! Being a table host is a crucial role and comes with the responsibility of inviting people to learn about and support the mission of the Center for Dialog & Resolution. Our event goal is to have 25 full tables of 10 guests each, ready to enjoy the stories of impact on the recipients of our services as well as those who give their time and mediation skills to the Center for Dialog & Resolution. We intend to raise $60,000 for CDR to ensure the Center s continued record of dedicated service to our community. Why being a table host is important The Center for Dialog & Resolution s vision is Differences are resolved peacefully and respectfully. This event is the perfect opportunity for you to invite friends, business associates, and community leaders to begin building a relationship with the Center. Your guests will join other community partners in pursuit of this most important vision. Your personal connection with your guests will help them become engaged and support our message. What will happen at the event? During our event, attendees will hear first-hand testimonials about our programs and their impact on the Pierce County community. Though our breakfast event will aid community members in learning more about our mission and the people we serve, it is a fundraiser. As you invite, consider friends and acquaintances that have the capacity to support our organization in a formidable way. Let your guests know that the program is timely and will end promptly; they will be in their car and on their way no later than 8:30 am. How do I invite guests? Call generous friends, colleagues, and family members committed to productive dialog and who you believe might be inspired by the work of the Center. Sponsors are covering the cost of the breakfast so that every attendee s gift will go to support our work in mediation, facilitation and dialog. Please ensure that your guests Center For Dialog & Resolution: Annual Event Table Host Guide Page 2 of 6
understand that they will have an opportunity to make a generous donation to support the Center at the event. Consider your network of contacts. Do you know any of the following? Attorneys Business owners Educators Real Estate Agents Mortgage Brokers Customer Service Providers Tax Advisors Community Organizers How many guests should I invite? Invite as many people as you would like, however 12-14 people will do. There will be ten chairs at each table. If you have more than ten, we will seat additional guests at a nearby table. If you end up with less than ten, even due to last-minute cancellations, don t worry we may have extra guests that we can fill in at your table. How much are guests expected to donate? Although there is no suggested minimum donation, let your guests know that we will be asking them to make a generous donation to our innovative and affordable services that allow for collaborative resolution of differences at the Center for Dialog & Resolution. They may choose to make a contribution at the breakfast and/or pledge a monthly gift. How do I register my guests for the event? Please register your guests in one of these ways: You or your guests can register electronically on our website at www.centerforresolution.org Fill out the Table Host Potential Guest List (confirmed) and send to Reception@CenterForResolution.org Call our office at: (253) 572-3657 If any of your guests cancel, please contact us ASAP so we can make any needed adjustments. Center For Dialog & Resolution: Annual Event Table Host Guide Page 3 of 6
What are my responsibilities the day of the event? Please arrive between 7:00 am and 7:15 am, retrieve your nametag, and be at your table to greet your guests. We will direct your guests to your table as they arrive. Registration is open at 7:00 am. The program will begin promptly at 7:30 am. During the program, table hosts will be asked to hand out donation envelopes to their guests. These will be inside your table host packet at your table. Do I have responsibilities after the event? No, we are grateful for the time and effort that you have put in to hosting. The Center for Dialog & Resolution will send out thank you letters to donors. A personal thank you note or e-mail from you to your invited guests is a nice touch, if you are so inclined. Vision, Mission, and Values Vision Differences are resolved peacefully and respectfully Mission Resolve differences and strengthen relationships in the community through education, mediation, facilitation and consultation Our values IMPARTIALITY EXCELLENCE RESPECT EMPOWERMENT COMMITTED LEARNING Center For Dialog & Resolution: Annual Event Table Host Guide Page 4 of 6
TABLE HOST CHECKLIST Build your invitation list Keep your deadlines in mind: Your goal is to fill your table by Sept. 30 th. You can check your table by calling our office. Registration will be open until Oct.16 th. Communicate with the Center (CDR) as you receive your responses. Communicate with your guests! One week before the event we suggest: Thanking them for agreeing to join you Building excitement for the event Reminding them to arrive on-time Offering insights and information about what to expect Arrive a few minutes early to the event to find your table and welcome your guests. Get feedback from your guests. Find out what they thought about our event! If you need additional brochures or postcards to help with introducing people to the Center for Dialog & Resolution, please let us know. Again, thank you for your willingness to serve. If you have questions or need more information, please call table host coordinators at (253) 572-3657. We are grateful for your efforts in this endeavor! Center For Dialog & Resolution: Annual Event Table Host Guide Page 5 of 6
TABLE HOST POTENTIAL GUEST LIST Use the table provided to identify potential guests to invite to the fundraising event. Approach people who would be open to supporting our mission and vision, and have the desire to give. Name Phone Email Confirmed? Date Center For Dialog & Resolution: Annual Event Table Host Guide Page 6 of 6