Advance Planning in Preparation of Potential Outbreak of Avian/Swine Flu for BRE BRE Action Areas of concern suggested by VP(SD) BRE Plan/Recommendations (1) Designate staff member(s) in your unit for handling the request for and receipt of face masks and other special personal protective equipments. Mr. Kenneth Lai (deputy DHSEO) is the designated staff to handle this issue. A file should be kept by Kenneth Lai for recording all the inventories. (2) Provide surgical masks to staff members who have frequent/close contact with the general public. A central stock will be maintained to cover the daily use of both staff members and students for a period of at least 2 months. The BRE-DHSEC has also purchased additional surgical masks (1000 pieces) for our colleagues. These masks will serve as the backup stock just in case that the surgical masks from the Central arrive late. We also purchased a small quantity of N95 (200 pieces) face masks for emergency condition.
(3) Report suspected/confirmed Swine Flu cases of both staff members and students to HSEO immediately. Mrs. Vivien Kao (SEO) is the designated staff to report the suspected/confirmed Swine Flu cases to the Central/HSEO. Vivien will send an email to all staff (when the outbreak begins in HK) to remind them to report all possible cases to her and a file of this record should be kept in the GO. The email should also be copied to I.K. for information. Vivien is also the point of contact between external parties and BRE regarding Swine flu matters. BRE can contact Ms. Phyllis Ng, Programme Officer of the HSEO at ext. 8399 or e-mail howcng@polyu.edu.hk on issues of the Swine Flu; or Head (HSEO), Mr. Y.K. Kam at ext. 8388. (4) Develop contingency plans for your unit by making reference to the following guidelines issued by the HKSAR government. Essential Services Teaching/e-learning* System Designated Personnel Stephen Mak Back-up Staff Lennon Choy (a) Identify personnel for designated essential services, and plan for them additional infection control measures and back-up staff Upload of material Checky Kwok Ken Chui Administrative Vivien Kao Irene Wu Health & Safety I.K. Chan Kenneth Lai * In case of the outbreak of the Swine Flu in Hong Kong and depending on the severity of the pandemic, face-to-face teaching may not be suitable. Hence, the use of e-learning is encouraged. E-learning platforms such as SMILE and WebCT are available for Colleagues to deliver their subjects. If an academic staff or a student unfortunately contracts the Swine Flu (suspected/confirmed), all the classes involving either the staff or the student should be suspended. E-learning approach should be adopted (no face-to-face teaching). However, it should be noted that this policy has to be in line with the general policy of the University during the outbreak. A telephone and email list of all staff is attached in the appendix.
(b) Prepare staff roster plan to meet crisis arising from staff shortage resulting from high rate of illness, or the need to take care of sick family members or absenteeism due to fear of exposure to infection. Discipline leaders are responsible to draw up staff roster plan to meet crisis arising from staff shortage resulting from high rate of illness, or the need to take care of sick family members or absenteeism due to fear of exposure to infection. Discipline leaders will keep the Programme Leaders informed regarding the roster plan. (c) Split working groups into smaller groups to work at different sites, use different access points, reduce the number of meetings and make more use of video/telephone conferencing facilities (it is advisable that e-learning be made use of as far as possible in place of face-to-face teaching). These recommendations will be encouraged especially when the outbreak of the Swine flu occurs. Vivien will inform all staff by email about these recommendations. (d) Designate back-up office/workshop space for countering possible contamination and facilitating cleaning. Backup General Office TU534. Backup staff office TU306, TU505 and TU533. We also suggest Colleagues to work at home if possible during the outbreak of the Swine flu. If Colleagues are staying in office during the outbreak, it is recommended to turn off the ventilation and open the windows in their rooms. BRE should jointly investigate with FMO that all windows are operable to open.
(e) Designate deputies of the management team in case they may get sick. Management Head Scheme Chair DRC Chairman Discipline Leaders Programme Leaders Back-up staff Associate Heads K.K. Lo Prof. LY Shen Patrick Lam (Economics) Andy Wong (Law & Policy) Daniel Chan (Management) Michael Yam (Technology) Deputies (f) Specify the responsibilities of key individual teams for emergency management to ensure the normal operation of your unit; Management Team: Head and Associate Heads To ensure smooth operation of all the units in the department during the event. Health and Safety Team: Michael Yam & I.K. Chan To propose and coordinate possible actions related to health & safety that may need to be taken during the outbreak of the flu. Administrative Team: Vivien Kao and Irene Wu To provide administrative supports to all individual teams. Act as a point of contact between external parties and BRE regarding Swine flu matters. Teaching/Academic Team: Scheme Chair, Discipline Leaders and Programme Leaders. To ensure the normal delivery of academic programs as far as possible. Propose/formulate alternate plans for the delivery of subjects.
(g) Test and review the contingency/redeployment plans of your unit regularly; and (h) Provide trainings and briefings on personal protective equipments to staff members, and liaise with HSEO from time to time on actions which need to be taken. The contingency plan will be reviewed every two weeks by the Health and Safety Team. Any updates will be reported to the Management Team. An ad hoc group will be formed during the outbreak of the flu. The group will meet daily to review the situations and the members of the group are Prof. Geoffrey Shen, Dr. Michael Yam, Mrs. Vivien Kao and Mr. I.K. Chan. Mr. IK Chan will liaise with HSEO to provide necessary training for the departmental staff if necessary. (i) Others Two sets of thermometers (ear-type) for checking body temperature are kept in the GO. Additional automatic alcohol gel dispensers have been installed at the entrances of the 5 th and 3 rd floors (departmental offices) in the TU block. An automatic alcohol gel dispenser has also been installed at the entrance of W606. Prepared by Michael Yam 30 April 2009
DEPARTMENT OF BUILDING AND REAL ESTATE Academic Year 2008/2009 Staff List Name Grade Ext. Room Name Grade Ext. Room Shen Qi Ping, Geoffrey (Prof.) Head 5817 TU539 Man King Fai (Dr.) Lecturer 5819 TU316 Chan Hon Wan, Edwin (Prof.) Professor 5800 TU513 Mau Stephen David Lecturer 3865 TU526 Chan Ping Chuen, Albert (Prof.) Asso. Head 5814 TU538 Shen Li Yin (Prof.) Professor 5805 TU537 Chan Shun Tim, Catherine Lecturer 4262 TU315 Tang Bo Sin (Dr.) Asso. Head 5816 TU507 Chan Wai Ming, Daniel (Dr.) Asst. Prof. 4387 TU309 Tang Lai Yee, Sandy Lecturer 4261 TU517 Cheung Esther (Dr.) Tutor 7807 TU529 Tsang Wai Fan, Steven (Dr.) Asst. Prof. 5812 TU314 Chiang Yat Hung (Dr.) Asso. Prof. 5822 TU511 Wadu Mesthrige Jayantha (Dr.) Instructor 5802 TU515 Choy Hung Tat, Lennon (Dr.) Asst. Prof. 5823 TU504 Wong Kam Din, Andy (Dr.) Asso. Prof. 5831 TU508 Chung H.K., Barnabas (Prof.) Visiting Prof. 5875 TU514 Wong Kwan Wah, Francis (Prof.) Professor 5821 TU536 Fan Hong Qin (Dr.) Asst. Prof. 5788 TU307 Wong Yiu Shing, Edmond Lecturer 5804 TU323 Fan Wong Chi Ning, Linda (Dr.) Asso. Prof. 5815 TU535 Yam Chi Ho, Michael (Dr.) Asso. Prof. 4380 TU308 Fong Sik Wah, Patrick (Dr.) Asso. Prof. 5801 TU518 Yeung Chi Wai, Stanley (Dr.) Asso. Prof. 5832 TU512 Ho Man Fong, Christabel (Dr.) Asst. Prof. 5871 TU310 Yu Tit Wan, Ann (Dr.) Asst. Prof. 5795 TU506 How Hwee Hong, Hebe Lecturer 4439 TU520 Hui Chi Man, Eddie (Prof.) Professor 5881 TU528 Hung Tak Sum Instructor 7807 TU529 Khan Tareef Hayat (Dr.) Tutor 5802 TU515 Kong Chin Wang, Stephen Instructor 7806 TU529 Kong Wai Kei Lecturer 5880 TU525 Kwong Kin Ning, Paul Teaching Fellow 5797 TU304 Lam Tsun Ip, Patrick (Dr.) Asso. Prof. 5799 TU527 Lam Wai Ming, Edmond (Dr.) Instructor 5877 PQ416 Lau Chi Hong, Milton Lecturer 4260 TU321 Leung Kai Chuen, Tony Instructor 5877 PQ416 Leung Yuk Ping, Barbara (Dr.) Lecturer 4637 TU322 Li Heng (Prof.) Chair Prof. 5879 TU532 Lo Kak Keung, Tony (Dr.) Senior Lect. 5878 TU509 Lu Wei Sheng (Dr.) Asst. Prof. 5565 TU516 Mak Wing Kai, Stephen (Prof.) Professor 5820 TU503
DEPARTMENT OF BUILDING AND REAL ESTATE Academic Year 2008/2009 Administrative Staff List Name Grade Ext. Room Name Grade Ext. Room Chan Iat Keong Sen. Tech. 5793 4275 QT004 Cheong Kam Kei Technical Officer 5806 TU303 Chui Yat Wai, Ken Tech. 5870 TU324 Chung Kam Hung, Jack Assistant Technical Officer 5803 W202 Hui, Clara PS 5140 TU539 Ip, Gracie Clerk 7770 TU541 Kao, Vivien SEO 5809 TU541 Lai Chun Cheung, Kenneth Tech. 5793 4275 Lau Pui Ki, Janice Student Placement Officer QT004 5885 TU519 Law, Carman Clerk 6082 TU320 Leung Wing Man Tech. 5869 TU303 Lo, Francis Tech. 5792 W608 Ng, Christine Clerk 5807 TU541 Pak, Edna Clerk 6082 TU320 Tang, Irene Clerk 5808 TU541 Tong, Maria Clerk 5807 TU541 Wong, Queenie Asst. Officer 3819 TU541 Wu, Irene EO 4367 TU541 Yap, Connie Asst. Officer 3819 TU541 Yeung, Christine Assistant Marketing Manager 3867 TU531 Wong Chiu Kit OA 5826 TU523 Faxline No. BRE General Office 2764 5131 BRE Head s Office 2764 2572 CARE Research Centre 2364 1163