Peeblesshire Youth Trust Annual Report and Financial Statements 1 August 2015 31 July 2016
1 Introduction It has been a year of growth and development at PYT. An exciting and incredibly busy time that has seen us recruit more mentors than ever before, help more children and raise more money locally than in previous years. We have consolidated our presence locally, raising awareness of the charity and ensuring that everything that we do is recognisable as PYT activity. Our staff have been working hard to ensure that the services that we deliver are of the highest standard, and meet the need in the community that we were established to tackle. PYT has gone from strength to strength throughout the past year and we are looking forward to continued growth in 2017. For Reference Charity Name Peeblesshire Youth Trust Chair Charity Number SCO40322 Address 2 Rowan Court, Cavalry Park, Peebles, EH45 9BU Current Trustees National Council YMCA No trustees have left in the period covered by this report.
2 Achieve Your Potential Autumn 2015 saw the delivery of a 5 week AYP programme in Lamancha, only the second time that the course had been run in this area. It was attended by pupils from West Linton Primary and Kingsland. This was followed in Spring 2016 by another 5 week AYP course in Peebles, attended by some pupils from Kingsland, Priorsford and Halyrude. Uptake from other Primary schools was lower than in previous years and this is currently being addressed to try and ensure referrals are received from all 9 of Tweeddale s Primary Schools for 2016-2017 courses. Feedback from the AYP sessions was positive with all attendees improving in terms of the evaluation criteria considered throughout the weeks. Our evaluation showed that of the children attending: 93% showed an overall increase in eyecontact, of these 43% increased by 2 scale points or more. 93% showed an increase in more positive body language one individual s score increased by three scale points. 71% showed improvement in the ability to take part in group activities 100% showed improvement in interaction with peers 93% showed improvement in interaction with adults 64% showed improvement on listening well to instructions 64% Showed improvement on carrying out instructions 79% showed improvement at asking relevant questions with 2 young people improving by 3 scale points. 79% showed improvement at speaking appropriately Mentor Volunteers In July to August 2016 we had 18 active volunteer mentors. Various training sessions were offered to our mentors throughout the 12 month period including; Transitioning to the High School, provided by support staff from Peebles High School; Mentoring training by representatives from the YMCA; Young People and Mental Health Awareness and Child Protection Training delivered by staff from Scottish Borders Council. As well as training, mentors have been offered support in terms of 1:1 meet ups with the Programme Coordinator, signposting and the opportunity to network at group activities.
3 August 2016 saw a very successful recruitment campaign which has resulted in many new volunteers coming forward for the next AYP. Three children completed their mentoring journey with us this year and the feedback that they gave included: My mentor has helped me become a lot more confident around new people (child) X is an excellent mentor who can relate to young people with great ease, we are eternally grateful for the support he has given. (parent) The experience was better than I expected the more you put in the more you get out of it. Very rewarding and lots of learning which I still make use of. (mentor) These children have been successfully transitioned into the services of Tweeddale Youth Action through a joint project funded by Children in Need. Peer Mentoring In 2015-16 we had 18 S5 and S6 pupils at the High School volunteer to be peer mentors. Working closely with The Store at the High School we matched them to S1 pupils who were struggling to settle into High School life. The programme was run by the learning support staff at the school and was very successful in terms of the support that they offered to the young people. In June 2016 we went to the High School again and spoke to the new S6 pupils. 48 of them came forward to be peer mentors and were paired with S1 pupils who had been identified as possibly struggling during the transition to High School. This project is ongoing this year and we hope to continue to grow it in future years. Group Activities We have increased the number of group activities so that the children are meeting more regularly in a group (in previous years we did 4 per year). Between January and August 2016 we hosted: An astronomy evening Summer games evening Play and hot chocolate A trip to the farm
4 Christmas Hampers With massive thanks again to for her incredible organisational skills, we delivered over 70 hampers to families throughout Tweeddale last Christmas. Things were pretty tough for us this time last year. I had quite severe postnatal depression and was unable to return to work when planned. My husband doesn t earn a great amount and me having to stay off work put significant pressure on us. We were living on an every increasing overdraft which we knew wasn t sustainable. Our health visitor arranged for us to receive a hamper and I really can t tell you how much of a godsend it was. The hamper really did take the pressure off and made things feel less desperate. I could ve cried when we were also given some stocking fillers for the children. We were so very grateful and continue to be thankful to this day. Financial Support We are grateful to the individuals, businesses and organisations who continue to offer financial support by monthly standing order, one off donations, displaying our collection boxes or donating raffle items for fundraising events. In particular we would like to thank Costa Coffee in Peebles who sponsored our Golf Day and Peebles Hydro for their support with events and fundraising. We also thank Tweed Homes who rent an office to PYT at a substantially reduced rate.
5 Fundraising Events In the last year we have had 2 very successful fundraising events. Our ninth Annual Golf Day took place in May with incredible weather and a great turnout. At Christmas time we attempted our first Charity Art Auction, featuring local artists and held with the support of the Eastgate Theatre in Peebles. Together these events raised almost 15,000 for the charity that goes directly towards our work with young people. With thanks to our partners Costa coffee and the Eastgate Theatre, as well as all of the artists who donated their work.
6 Peeblesshire Youth Trust Statement of Receipts and Payments For the Period 1 August 2015 to 31st July 2016 Receipts Unrestricted Restricted Total 1/8/2015 to 31/7/16 Total 1/8/2014 to 31/7/2015 Note Voluntary Receipts Fundraising 2,434-2,434 - Donations 5,960-5,960 15,030 Bank Interest 251-251 10 Grants 1-46,303 46,303 46,813 Receipts from Fundraising Activities Golf Day 13,089-13,089 1,250 Christmas Hampers - 500 500 1,525 21,734 46,803 68,537 64,628
7 Peeblesshire Youth Trust Statement of Receipts and Payments For the Period 1 August 2015 to 31st July 2016 Payments Note Unrestricted Restricted Total 1/8/2015 to 31/7/16 Total 1/8/2014 to 31/7/2015 Achieve Your Potential Programme 88 1,476 1,564 - Website 646-646 - Fundraising 2,813 220 3,033 650 Governance 35 334 369 434 Group Activities 29 233 262 865 Hampers - 1,386 1,386 1,522 Insurance 397 647 1,044 1,227 Misc costs 102 6 108 69 Mentor Support - 13 13 - Salaries 10,869 13,287 24,156 25,862 Stationery 252 120 372 570 Subscriptions 335-335 385 Staff Training - 154 154 370 Travel 321 233 554 990 Utilities 887 1,145 2,032 1,220 Volunteer Expenses 308 619 927 66 Volunteer Training - 109 109 - Young Start, Big Fund - 12,412 12,412 28,575 Total Payments 17,082 32,394 49,476 62,805 Surplus/(Deficit) for the period 4,652 14,409 19,061 1,823 Surplus/(Deficit) brought forward 15,905 (938) 14,967 13,144 from 2014 Total Surplus/(Deficit) 20,557 13,471 34,028 14,967 from 2015 Surplus/(Deficit) carried forward 20,557 13,471 34,028 14,967
8 Peeblesshire Youth Trust Statement of Receipts and Payments For the Period 1 August 2015 to 31st July 2016 Statement of Balances - At 31st July 2016 Reconciliation Unrestricted Restricted Total 1/8/2015 to 31/7/16 Cash at Bank & in Hand - 1/8/15 17,435 11,226 28,661 Surplus/(Deficit) for the period 4,652 14,409 19,061 Cash at Bank & in Hand - 31/7/2016 22,087 25,635 47,722 Bank & Cash Balances General Account 32,337 Virgin 15,385 47,722 High Interest Account - Closed and balance transferred to General Account Notes to the Accounts - For the Period Ended 31 July 2016 1 Grants Received Restricted Total 1/8/2015 to 31/7/16 Robertson Trust 7,000 7,000 Moffat Trust 10,000 10,000 Castana Trust 5,000 5,000 Gloag 1,000 1,000 Christina Hendrie 3,000 3,000 Volunteer Action Fund 4,889 4,889 James Weir Foundation 3,000 3,000 Young Start, Big Fund 12,414 12,414 46,303 46,303
9 Peeblesshire Youth Trust Statement of Receipts and Payments For the Period 1 August 2015 to 31st July 2016 Grants Restrictions Young Start, Big Fund Robertson Trust Sheldon Trust Sheldon Trust Moffat Trust Gloag VAF James Weir Foundation Castana Extension of AYP to 2 additional schools, completing the 9 schools in Tweeddale, Achieve your potential course and group activities. AYP, increasing the skills of our mentors and peer mentoring programme. Children attending a summer activity camp to increase skills and confidence. To enable Mentees to attend summer holiday activity week Mentoring General costs associated with mentoring and AYP Increasing the number of volunteers and increasing the diversity of our volunteers Peer mentoring, allowing us to recruit and train 40 peer mentoring at Peebles High School. Peer Mentoring Mentoring Reserves For financial prudence the trust retains a minimum of 3 months core running costs as reserves. The financial statements were prepared by Treasurer, on 31 January 2017
Peeblesshire Youth Trust Statement of Receipts and Payments 10 For the Period 1 August 2015 to 31st July 2016 Independent Examiner s Report to the Trustees of Peeblesshire Youth Trust I report on the accounts of the charity for the year ended 31 July 2016, which are set out on Pages 6-9 of this report. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee lnvestment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2005. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. Basis of independent examiner s statement My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. lt also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner s statement ln the course of my examination, no matter has come to my attention 1. Which gives me reasonable cause to believe that in any material respect the requirements: - To keep accounting records in accordance with Section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and - To prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or 2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Member of the Institute of Chartered Accountants of Scotland Peebles; 2 February 2017.