2018 ANNUAL MEETING INVITATION TO EXHIBIT & SPONSOR March 7 11, 2018 Loews Miami Beach Hotel IN Miami Beach, Florida Elevating Quality and Safety for our Patients Rebecca M. Minter, MD AHPBA Presidential Address Clifford Ko, MD Betty & Henry Pitt Quality Oration David B. Adams, MD Leslie H. Blumgart Historical Lecture Scott Page Presidential Invited Lecture OTHER MEETING HIGHLIGHTS DORRY SEGEV, MD Advancing Surgical Policy and Practice Through Big Data www.ahpba.org AHPBA_2018_ExhibitorProspectus.indd 1 First AHPBA-SAGES Joint Symposium on Lap Liver Resections First ASTS-AHPBA Joint Symposium Meet the Professor Rounds #AHPBA18 10/16/17 8:14 PM
ABOUT THE AHPBA The Americas Hepato-Pancreato-Biliary Association, an incorporated, nonprofit organization, was created with a vision of devoting itself to relieving the human suffering caused by HPB disorders throughout the world, by improving education, training, innovation, research and patient care. The AHPBA serves as the American Chapter of the International Hepato-Pancreato-Biliary Association (IHPBA). The AHPBA has grown from a handful of surgeons interested in HPB surgery to a membership of over 1,200 strong. Through annual meetings, educational sessions and courses, the AHPBA increases awareness of what is happening in our field of surgery. Patient care changes every day, and the AHPBA helps surgeons keep up with these fast paced changes. BENEFITS OF EXHIBITING AND SPONSORSHIP The Americas Hepato-Pancreato-Biliary Association (AHPBA) will host the 2018 Annual Meeting at the Loews Miami Beach, Florida March 7th to 11th, 2018. Through your participation at the AHPBA Annual Meeting your products and services will gain exposure to more than 1,000 attendees from over 45 countries and 6 continents. As an event sponsor or exhibitor, you will have direct access to the decision makers in this very specialized field. Awareness by arranging breaks and meal functions in the exhibit hall to drive traffic and help you build strong connections with attendees. Build product and brand recognition while networking during sessions, receptions and activities providing time for concentrated relationship building. Access to the most cutting edge developments, challenges and leaders in the HPB industry. Gain additional recongnition with grants, program listings, mobile app links, advertising, or other sponsorship opportunities. Our sponsors and exhibitors provide an invaluable foundation to our meeting and we hope to include you in this event. For more information about educational grants, sponsorships and exhibits contact us at the AHPBA Headquarters: 913-402-7102 or e-mail ahpba@lp-etc.com. AHPBA attendees include professionals from all over the world: MORE THAN 800 HPB SPECIALISTS FROM OVER 40 COUNTRIES! AND 6 CONTINENTS! 2
HOUSING INFORMATION Loews Miami Beach Hotel 1601 Collins Avenue Miami Beach, FL 33139 Reservations: 1-877-563-9762 www.loewshotels.com/miami-beach AHPBA Room Rate: $345 Housing Deadline: Friday, February 2, 2018 https://www.loewshotels.com/ miami-beach/ahpba EXHIBITOR SHOWCASE SCHEDULE EXHIBIT HOURS 2017 EXHIBITORS & SPONSORS DIAMOND SPONSOR Ethicon US, LLC PLATINUM SPONSOR AngioDynamics GOLD SPONSOR Medtronics SILVER SPONSORS BTG Novartis Pharmaceuticals Corporation BRONZE SPONSORS BK Ultrasound Thursday, March 8 8:00am 5:00pm 5:30pm 7:00pm Friday, March 9 7:00am 2:00pm 5:00pm 7:30pm 7:00am 8:00am 10:30am 11:00am 12:30pm 1:00pm 6:30pm 7:30pm 7:30pm 10:00pm Saturday, March 10 7:00am 1:00pm 7:00am 8:00am 10:00am 10:30am 12:00pm - 12:30pn 1:00pm 3:00pm Exhibit Set up Welcome Reception in Exhibit Hall Exhibits Open Exhibits Open Breakfast in Exhibit Hall Morning Break in Exhibt Hall Lunch Break in Exhibit Hall Cocktail Recpeciton in Exhibit Hall Banquet Exhibits Open Breakfast in Exhibit Hall Morning Break in Exhibit Hall Lunch Break in Exhibit Hall Exhibit Move Out ULTRASOUND COURSE SPONSORS 3-Dmed AngioDynamics BK Ultrasound Hitachi Aloka Medical America Medtronic Advanced Energy NeuWave Medical Stryker MEETING SPONSORS Aesculap, Inc. Thompson Surgical Instruments 3
SCHEDULE AT-A-GLANCE WEDNESDAY, MARCH 7 FRIDAY, MARCH 9 8:00am - 5:30pm 12Noon - 6:00pm 6:00pm - 8:00pm 6:00pm - 9:30pm Ultrasound & Advanced Technology Course Registration and Breakfast Ultrasound Course Committee Meetings Registration Open Executive Council Meeting 6:15am - 7:15am 7:00am - 6:00pm 8:00am - 10:30am 10:30am - 11:00am AHPBF Fund Run Registration Open Continental Breakfast in Exhibit Hall Presidential Plenary Session and Address Morning Beverage Break, Exhibit & eposter Viewing THURSDAY, MARCH 8 7:00am - 6:30pm 8:00am - 2:00pm 8:00am - 4:30pm 12:30pm - 1:30pm 12:30pm - 1:30pm 4:30pm - 5:30pm 5:00pm - 6:30pm 5:30pm - 7:30pm 9:30pm Registration Open Ultrasound Course Fellows Practicum Pre Congress Symposium Pre Congress Symposium Lunch Break AHPBA New Members Lunch with Leadership HPB Collaborative Meeting AHPBA Welcome Reception Bernard Langer Fellows and Residents Symposium Cocktails with AHPBA Leadership 11:00am -12:30pm 11:00am - 12:30pm 11:00am - 12:30pm 11:00am - 12:30pm 11:00am - 12:30pm 12:30pm - 1:00pm AHPBA-SAGES Joint Symposium: Lap Liver Enhanced Recovery After HPB Surgery Oral Presentations (Hepatobiliary) Oral Presentations (Pancreas) Oral Presentations (Transplant / Biliary) Lunch in Exhibit Hall 1:00pm - 2:30pm Vascular Resections in HPB Cancer - When, Where, How? 1:00pm - 2:30pm 1:00pm - 2:30pm 2:30pm - 3:30pm Does the Evidence Truly Support Aggressive Surgical or Medical Treatment in HPB Surgery? Mini Oral Sessions Basic / Translational Science 2:30pm - 3:30pm 2:30pm - 3:30pm 3:30pm - 4:00pm 4:00pm - 5:00pm 5:00pm - 6:30pm 5:00pm - 6:30pm 5:00pm - 6:30pm 6:30pm - 7:30pm 6:30pm - 7:00pm 7:30pm - 10:30pm Clinical Trials in Progress: Barriers to Prospective Trials in HPB Surgery State of the Art Lecture: Of Math & Medicine Afternoon Beverage Break, Exhibit & eposter Viewing Leslie H. Blumgart Historical Lecture David Adams, MD Video Session State of the Art Symposium Current Management of Colorectal Liver Metastases Women in Surgery Symposium Women in Surgery Reception AHPBA Cocktail Reception in Exhibit Hall AHPBA Congress Banquet 4 4
SCHEDULE AT-A-GLANCE SATURDAY, MARCH 10 6:45am - 6:00pm 8:00am - 9:00am 8:00am - 9:00am 8:00am - 9:00am 9:00am - 10:00am 10:00am - 10:30am 10:30am - 12Noon 10:30am - 12Noon 10:30am - 12Noon 10:30am - 12Noon 12:00pm - 12:30pm 12:30pm - 2:00pm 12:30pm - 2:00pm 12:30pm - 2:00pm 12:30pm - 5:00pm 2:00pm - 3:00pm 3:00pm - 3:30pm Registration Open Professor Rounds: The Difficult Bile Duct Professor Rounds: Assessing Marginal Livers and How to Transplant Them Professor Rounds: Career in HPB Surgery? Chair s Perspective Professor Rounds: Technical Tricks of the Trade: The Whipple Operation Continental Breakfast in Exhibit Hall State of the Art International Symposium: ALPPS for Cancer Oral Presentations (Pancreas) Mini Oral Sessions Betty and Henry Pitt Quality Oration Clifford Ko, MD Morning Beverage Break, Exhibit & eposter Viewing Oral Presentations (Large Databases) Video Session ASTS/AHPBA Joint Symposium: Multidisciplinary Management of HCC Locally Advanced Pancreatic Cancer Lunch in Exhibit Hall Fellows Jeopardy Consensus Conference Symposium Optimal Margins in HPB Surgey APP Symposium Presidential Invited Lecture Scott Page Afternoon Beverage Break SUNDAY, MARCH 11 7:30am - 8:30am Continental Breakfast 7:30am - 11:30am Registration Open 8:00am - 9:30am Oral Presentations (Transplant) 8:00am - 9:30am Oral Presentations (Pancreas) 8:00am - 9:30am Oral Presentations (Hepatobiliary) 10:00am - 11:30am Video Session 10:00am - 11:30am New Paradigms in Academic HPB Surgery 10:00am - 11:30am IRC: AHPBA Gone Global 11:30am - 12:00noon Closing Address and Raffle 3:30pm - 5:00pm Business of HPB Surgery - Why It s Worth It 3:30pm - 5:00pm 5:00pm - 6:00pm 6:00pm - 8:00pm Changing Paradigm of Necrotizing Pancreatitis AHPBA Business Meeting (Members Only) Toronto AHPBA Reception 5
SPONSORSHIP BENEFITS (BY LEVEL) DIAMOND SPONSORSHIP PLATINUM SPONSORSHIP GOLD SPONSORSHIP SILVER SPONSORSHIP BRONZE SPONSORSHIP SPONSOR BENEFITS $100,000 $75,000 $50,000 $30,000 $20,000 AHPBA Industry Council Access Onsite Hospitality Suite First Choice Booth Location Color Advertisement In Final Program Full Page Full Page Half Page Quarter Page Quarter Page Individual Venue Signage General Venue Signage Walk In Slide Acknowledgment Newsletter Advertisement Premium Exhibit Space Named Lecture Choice Website Acknowledgment Verbal Acknowledgment From Podium Hotel Door Drop Email Blast To Meeting Attendees (Pre Or Post) Meeting App Sponsorship 6
AHPBA SPONSORSHIP OPPORTUNITIES Breakfast or Lunch Symposium Starting at $10,000 Plus Food and Beverage Offers an excellent opportunity to showcase the features and benefits of your company's products or services. Spend 30 minutes speaking to your key prospects during the welcome reception. Specifically designated area for sponsors to offer exclusive opportunites to demonstrate or discuss their products and service while offering upgraded food and beverage options. This opportunity is limited to three vendors and includes: Basic audio and visual equipment Acknowledgment as sponsor in final program Acknowledgment as sponsor in general session Acknowledgment as sponsor in exhibitor hall Meeting Wi-Fi Sponsorship $20,000 Your company gains exclusive recognition as the Wi-Fi sponsor for the meeting. Provides all attendees with Wi-Fi during the meeting Company branding at Wi-Fi sign in page Company name used as password Email Blast Promotion Mobile App Push Notification Promotion Electronic Hotel Key Card $5,000 Customized hotel guest room key cards Features your company name, logo and message Pre-approval of design is required Email Blast $5,000 One exclusive and pre-approved email blast to attendees prior to the meeting Announce your attendance as an official sponsor, workshops or symposia Mobile Kiosk Sponsorship $5,000 Provide attendees with state of the art mobile charging stations for smart phones and tablets. Locked charging stations will be located in the exhibit hall allowing unique branding opportunities for sponsors Charging kiosks allow for promotional videos and branded media to be looped on the 19 LCD screen 7
SHOW MANAGEMENT Americas Hepato-Pancreato- Biliary Association t: 913-402-7102 Email: ahpba@lp-etc.com www.ahbpa.org EXHIBIT MANAGEMENT Expo Convention Contractors, Inc. 15959 NW 15 th Avenue Miami, FL 33169 t: 305-751-1234 Fax: 305-754-9402 www.expocci.com EXHIBITOR KITS Official exhibitor packets will be provided once your official contract and payment have been received by AHPBA. The exhibitor packet will provide general information regarding exhibit booth rentals, power, audio-visual, move-in dates/ times and other valuable information. Please review the packet thoroughly and return the completed forms to the contact included in the packet. REGISTRATION Exhibit fee is $5,750 and includes an 8 x 10 booth along with (4) registrants and recognition in the final program, meeting app, at the podium in the general session and onsite signage. The 8 x10 booth space includes an 8 high background drape, 3 high side drape, one 6 skirted table, two folding chairs, one wastebasket and a booth identification sign (7 x 44 ) and the exhibit hall is carpeted. PERSONNEL/BADGES As an exhibiting company, you will need to register all booth personnel for the meeting. Each company receives (4) registrants per paid 8x10 booth space. The fee for additional registrants is $250 per person. All exhibitor personnel must have a name badge in order to be admitted into the exhibit hall and other networking sessions and educational events. SHOW COLORS Back Drape: Blue and Grey Side Drape: Blue Table Drape: Blue 8
EXHIBITOR & SPONSORSHIP CONTRACT To sign up for sponsorship and/or exhibit booths, review the terms and conditions attached and complete the Exhibitor & Sponsorship Contract and the Commercial Support Agreement. Refer to the Sponsorship descriptions for additional information. Return the completed forms with payment to: Americas Hepato-Pancreato-Biliary Association PO Box 219191 t: 913-402-7102 Kansas City, MO 64121-9191 ahpba@lp-etc.com COMPANY NAME (Please list exactly as you would like it to appear on the recognition signage and name badges) EXHIBITOR INFORMATION Number of 8 X10 booth(s) x $5,750.00/each TOTAL EXHIBIT BOOTH FEES $ COMPETITORS YOU WOULD PREFER NOT TO BE NEAR, IF POSSIBLE PERSONNEL REGISTRATION Each company receives (4) registrants per 8x10 booth. The fee for additional registrants is $250 per person. Please include names, and email addresses. (Please attach a complete list of registrants) COMPANY DESCRIPTION Please attach a company description (30 words or fewer) to this form. Note description will be included in final program book. 1. NAME 2. NAME EMAIL ADDRESS EMAIL ADDRESS MAILING ADDRESS 3. NAME EMAIL ADDRESS TELEPHONE 4. NAME EMAIL ADDRESS WEB # Additional Registrants x $250/each $ CONTACT TELEPHONE NUMBERS (office and cell) E-MAIL PAYMENT INFORMATION Check Make check payable to AHPBA and mail to: AHPBA Headquarters PO Box 219191 Kansas City, MO 64121-9191 Credit Card Indicate credit card to be charged. AmEx MC VISA Discover NAME AS IT APPEARS ON CREDIT CARD SPONSORSHIP INFORMATION Sponsorship Level Diamond - $100,000 $ Platinum - $75,000 $ Gold - $50,000 $ Silver - $30,000 $ Bronze - $20,000 $ ADDITIONAL ITEMS Breakfast or Lunch Symposium - $10,000 $ Mobile Charging Kiosk - $5,000 $ Email Blast - $5,000 $ Hotel Key Card - $5,000 $ TOTAL SPONSORSHIP $ CARD NUMBER EXPIRATION DATE SIGNATURE CITY, STATE, ZIP as it appears on credit card statement TOTAL EXHIBIT BOOTH FEES / REGISTRATION / SPONSORSHIP DUE $ Formal letter of agreement and confirmation letter outlining the details of your sponsorship will be sent under separate cover. For questions, please contact: Deborah East, Industry Relations Manager t: 224-707-0046 deborah@lp-etc.com 9
TERMS AND CONDITIONS The Americas Hepato-Pancreato-Biliary Association and its authorized representatives are hereinafter referred to as Show Management. PAYMENT AND REFUNDS Payment in full is due at the time of application. Applications received without such payment will not be processed nor will space assignments be made. All payments are non-refundable. SPACE ASSIGNMENT Whenever possible, space assignments will be made by Show Management in keeping with the preferences as to location requested by the exhibitor. SHOW MANAGEMENT, HOWEVER, RESERVES THE RIGHT TO MAKE THE FINAL DETERMINATION OF ALL SPACE ASSIGNMENTS IN THE BEST INTERESTS OF THE EXPOSITION. EXHIBITS Show Management reserves the right to restrict the operation of, or evict completely, any exhibit which, in its sole opinion, detracts from the general character of the exposition as a whole. No retail sales are permitted within the exhibit area at any time. No volatile or flammable fluids, substances or materials of any nature prohibited by city, fire regulation or insurance carriers may be used in any booth; all construction in a booth shall be substantial and fixed in position for the duration of the show; all aisles and exits must be kept clear, clean and free from obstructions to comply with fire restrictions. Live animals are prohibited. Distribution of material is limited to the area within the exhibitors trade show booth. Exhibitors shall not interfere with others ability to conduct trade show activities. SECURITY Routine hotel security will be provided. The AHPBA will not take responsibility for any loss or damage to any exhibit. LIABILITY It is agreed that individual exhibitors will protect, save and keep AHPBA and Eden Roc from any damage or charges imposed for violation of any law or ordinance whether occasioned by the negligence of the exhibitor or those holding under the exhibitor, as well as to strictly comply with the applicable terms regarding the exhibition premises; and further exhibitor shall at times protect, indemnify, save and keep harmless the above parties against and from any and all loss, cost, damage, liability or expense arising from or out of or by reason of any accident or other occurrence to anyone, including the exhibitor, its agents, employees and business invitees, which arise from or out of or by reason of said exhibitor s occupancy and use of the exhibition premises or a part thereof. INSURANCE It is recommended that exhibitors obtain adequate insurance coverage, at their own expense, for property loss or damage and liability for personal injury. AMERICANS WITH DISABILITIES ACT Exhibitors acknowledge their responsibilities under the Americans with Disabilities Act (hereinafter Act ) to make their booths accessible to handicapped persons. Exhibitor shall also indemnify and hold harmless Show Management, and facility against cost, expense, liability or damage which may be incident to, arise out of or be caused by Exhibitor s failure to comply with the Act. SHOW MANAGEMENT SHALL HAVE FULL POWER TO INTERPRET, AMEND, AND ENFORCE THESE RULES AND REGULATION, PROVIDED EXHIBITORS RECEIVE NOTICE OF ANY AMENDMENTS WHEN MADE. EACH EXHIBITOR AND ITS EMPLOYEES AGREES TO ABIDE BY THE FOREGOING RULES AND REGULATIONS AND BY ANY AMENDMENTS OR ADDITIONS THERETO IN CONFORMANCE WITH THE PRECEDING SENTENCE. EXHIBITORS OR THEIR REPRESENTATIVES WHO FAIL TO OBSERVE THESE CONDITIONS OF CONTRACT OR WHO, IN THE OPINION OF SHOW MANAGEMENT, CONDUCT THEMSELVES UNETHICALLY MAY IMMEDIATELY BE DISMISSED FROM THE EXHIBIT AREA WITHOUT REFUND OR OTHER APPEAL. 10