December 6, 2013 Greystone Park Psychiatric Hospital Morris Plains, NJ Realities in Recovery Attendance Promoted to Addiction-focused Healthcare Professionals SPONSORSHIP and EXHIBIT PROSPECTUS NAADAC, the Association for Addiction Professionals and New Jersey Development Committee are pleased to invite you to participate in their conference, to be held December 6th in Morris Plains, New Jersey. Professionals in addiction and other helping professions will participate in this conference. Your sponsorship/exhibit helps to support the efforts of addiction professionals, prevention, intervention, recovery support and treatment providers as well as other helping professions. Together, we are making a difference in the lives of the individuals, families and communities that we serve! Please join us! There are several opportunities for sponsorship/ exhibitors. We have enclosed a list of these opportunities for your review, and encourage you to contact us with any questions or comments. Secure your sponsorship/exhibitor opportunity early, as they sell out quickly with only 15 exhibitor tables available. Sponsorship and exhibitor tables come together in a package; please select the package that works for you! Exhibit tables will be allocated on a first-come, first-serve basis based on receipt of payment and the sponsor/exhibit application. Thank you, in advance, for your loyal support of this important event. See you in New Jersey! Cynthia Moreno Tuohy, NCAC II, CCDC III, SAP, Executive Director, NAADAC 2013 NAADAC/NEW JERSEY DEVELOPMENT COMMITTEE Realities in Recovery 1
CONFERENCE OVERVIEW The 2013 NAADAC/New Jersey Development Committee Conference, Realities in Recovery of the Addiction Professional, is a one day training conveniently scheduled for Friday, December 6th. The conference will address some of the hottest topics in addiction treatment from leaders in the profession. The conference will also feature a membership luncheon. Conference attendees will be able to earn 6.0 CEs daily throughout the day. CONFERENCE LOCATION Photo courtesy Flickr creative commons license, Zager Family Morris Plains, NJ is a borough in Morris County, New Jersey. This New York suburb offers many historic getaways, parks and recreations. While you are there, don t miss your opportunity to visit the Morris Plains Museum or the Stickley Museum at Craftsman Farms. The Morristown National Historical Park is only a few miles away from the Greystone Park Psychiatric Hospital. Morristown National Historical Park represents the Continental Army winter encampments, the headquarters of General George Washington, and other Revolutionary War sites. 2013 NAADAC/NEW JERSEY DEVELOPMENT COMMITTEE Realities in Recovery 2
SUPPORT AND RECOGNITION OPPORTUNITIES NAADAC and New Jersey Development Committee offer sponsors a unique opportunity for visibility and contact with attendees. All exhibit spaces offer exceptional visibility in an environment where everyone mingles and leisurely conversation is facilitated. Levels of sponsorship are available that bundle promotions to maximize your message delivery and minimize your total cost. Please note that there are limited opportunities and space to sponsor and exhibit at this event and they will sell out quickly so be sure to act promptly. All sponsorships and exhibits are allocated on a firstcome, first-serve basis as determined by receipt of payment with completed application and authorized signature. Platinum Level Sponsorship $2,000 Valued at $4,350! Acknowledgement in the conference brochure and NAADAC/New Jersey website Thank you advertisement in two of the NAADAC News Online publication, sent to the NAADAC eblast list of OVER 31,000 Valued at $3,000 Two complimentary conference registrations Valued at $200 One complimentary exhibit table Valued at $150 Sign acknowledging your platinum sponsorship adjacent to registration Public acknowledgement at the conference A Thank you to All Sponsors email to local area Valued at $1,000 Gold Level Sponsorship $1,500 Valued at $2,850 Acknowledgement in the conference brochure and NAADAC/New Jersey website Thank you advertisement in one issue of the NAADAC News Online publication, sent to the NAADAC mailing list of OVER 31,000 Valued at $1,500 Two complimentary conference registrations Valued at $200 One complimentary exhibit table Valued at $150 Public acknowledgement at the conference Sign acknowledging your gold sponsorship adjacent to registration A Thank you to All Sponsors email to local area Valued at $1,000 Silver Level Sponsorship $1,000 Valued at $1,250 Acknowledgement in the conference brochure and NAADAC/New Jersey website One complimentary conference registration Valued at $100 One complimentary exhibit table Valued at $150 Sign acknowledging your silver sponsorship adjacent to registration A Thank you to All Sponsors email to local area Valued at $1,000 Custom Packages Each table-top measures 3 x 6. All tables will have tablecloths. Two chairs per table will be provided. If you will require electricity or for a banner to be hung, please contact the NAADAC office prior to exhibit setup. On-site accommodations of electricity cannot be guaranteed. Each exhibitor will receive (1) one badge. Exhibitor badges are not transferable. Additional badges may be purchased for the posted rates to register for the conference. All exhibitors will be acknowledged in conference communications. To exhibit and participate in other marketing programs, please contact: Elsie Smith, NAADAC/NJ Development Committee Conference Direct Phone/Fax: 717.650.1209 or email to esmith@naadac.org 2013 NAADAC/NEW JERSEY DEVELOPMENT COMMITTEE Realities in Recovery 3
EXHIBIT FACILITY AND LOCATION Greystone Park Psychiatric Hospital 59 Koch Avenue, Morris Plains, NJ 07950 Phone: 973.538.1800 http://www.state.nj.us/humanservices/dmhs/oshm/gpph/ EXHIBIT DATES AND HOURS Conference Dates December 6, 2013 Move In Exhibit Hours Tear Down Friday, December 6, 7:30 AM Friday, December 6, 8:00 AM to 5 PM Not before 5 PM MEALS Exhibitors with badges are welcomed to attend all NAADAC meal events. Meal tickets for additional guests are available at additional cost. See NAADAC personnel on-site for details. 2013 NAADAC/NEW JERSEY DEVELOPMENT COMMITTEE Realities in Recovery 4
PARKING Parking is free Exhibitors/sponsors can pull up to the front of the hospital to unload/load their exhibits then move on to the parking location several blocks away There is a courtesy shuttle bus moving between the hospital and the parking location: 2 minute ride from parking lot to hospital Parking lot is only stop for shuttle Continuous loop 2013 NAADAC/NEW JERSEY DEVELOPMENT COMMITTEE Realities in Recovery 5
EVENT CONTACTS Sponsorship, Exhibits, Advertising and Promotion Sales and Customer Service Elsie Smith Phone: 717.650.1209 Fax: 717.650.1209 Email: esmith@naadac.org NAADAC Onsite Exhibitor Contact Cynthia Moreno Tuohy Phone: 703.741.7686 Fax: 703.741.7698 Email: cynthia@naadac.org Conference Venue Greystone Park Psychiatric Hospital 59 Koch Avenue, Morris Plains, NJ 07950 Phone: 973.538.1800 http://www.state.nj.us/humanservices/dmhs/oshm/gpph Custom Sponsored Programs and Commercial Strategic Services Elsie Smith Phone: 717.650.1209 Fax: 717.650.1209 Email: esmith@naadac.org Other NAADAC Matters Cynthia Moreno Tuohy Phone: 800.548.0497 ext 119 Fax: 703.741.7698 Email: cynthia@naadac.org NAADAC, the Association for Addiction Professionals 1001 N. Fairfax Street, Suite 201, Alexandria, VA 22314, www.naadac.org 2013 NAADAC/NEW JERSEY DEVELOPMENT COMMITTEE Realities in Recovery 6
TERMS AND CONDITIONS Enforcement, Interpretation and Eligibility In the enforcement and interpretation of the following terms, the decision of NAADAC Executives is final. NAADAC reserves the right to determine the eligibility of any company for inclusion in the conference and its marketing programs; to reject, eject, or prohibit an exhibit or exhibitor for any reason. In applying for exhibit space, each exhibitor/sponsor agrees to abide by the terms set forth in this prospectus. Non-transferable Exhibitors may not assign, sublet or share any portion of their allocated space without express written permission from NAADAC. Noise Control Exhibitors are prohibited from playing radios and any other music in the exhibit area. Direct Sales Selling from your exhibit booth is permitted. Please have proof that you have a sales permit. Installation and Removal All storage and handling charges due to failure to remove exhibit materials from the display or storage area at the conclusion of the move-out period shall be the responsibility of the exhibitor. These dates and times are specified in the prospectus but are subject to change. Exhibitors will receive instructions for storage and trash onsite. Damage to Property Exhibitors are liable for any damage caused to building, floors, walls, columns, tables, or to any other exhibitor s property. Exhibitors may not apply paint, lacquer, adhesive or any other coating to building columns, floors, walls or tables. Fire, Safety, and Health The exhibitor agrees to accept full responsibility for compliance with local, city and state fire, safety and health ordinances regarding the installation and operation of equipment. Only fireproof materials should be used in exhibits. The necessary fire precautions will be the responsibility of the exhibitor. Security Exhibit materials may be securely stored in the NAADAC Onsite Office. Exhibitors are responsible for all unsecured materials or property of value left in the exhibit room during and after exhibit hours. Liability It shall be the responsibility of the exhibitor to maintain insurance coverage against injury to persons or damage to or loss of property or to meet its obligations under this agreement in such amounts as the exhibitor shall deem adequate. Insurance will be provided by NAADAC. The sponsor agrees to make no claim, for any reason whatsoever, against NAADAC, the hotel, or any other contractors for loss, theft, damage, or destruction of goods, or for any injury to herself/himself or employees. Nor will claim be made for any damage of any nature or character, including damage by reason of the failure to provide space for the exhibit, or for removal of the exhibit or for the failure to hold the conference as scheduled. Unoccupied Space NAADAC reserves the right, should any rented exhibitor s space remain unoccupied on the opening day, or should any space be forfeited due to failure to make payment, to rent that space to any other exhibitor, or to use that space for such purposes as it may see fit without any liability on its part. This clause shall not affect the obligation of the exhibitor to pay the full amount specified in the exhibitor space agreement. Cancellation and Refunds NAADAC is unable to cancel or refund sponsorship once payment is processed. Refunds of exhibit fees may be made by NAADAC if the space is able to be sold to another party. 2013 NAADAC/NEW JERSEY DEVELOPMENT COMMITTEE Realities in Recovery 7
SPONSORSHIP/EXHIBITOR APPLICATION AND ORDER FORM Please complete this form in full and send to Elsie Smith Fax: 717.650.1209 or email: esmith@naadac.org Name of Company or Organization Street Address City/State/Zip Contact Person Title Email Work Phone ( ) FAX ( ) Cell Phone ( ) # Purchased Conference Programs Unit Price Total Amount Platinum Level Sponsorship $2,000 Gold Level Sponsorship $1,500 Silver Level Sponsorship $1,000 Additional Exhibitor Badge $100 Additional Exhibitor Badge $100 Custom Order $ Total Amount to be Charged to Credit Card Payment Information Note that payments will appear on your credit card bill as: NAADAC. Circle Card Type VISA MasterCard AMEX Charge Card Number Exp. Date Name on Card Card Security Code Card Billing Address City/State/Zip Authorized Signature Sponsor/ Exhibitor Acceptance I, the duly authorized representative of the firm named above, subscribe and agree to all terms and conditions contained in this Prospectus. NAADAC reserves the right to refuse this application for any reason. Name (Print) Title Signature Date Note: Exhibit space assignments will be made on a first-come, first-served basis as determined by the date and time stamp of receipt of a completed application, order, and payment form. (To be completed by NAADAC) Accepted by name, title, date, time 2013 NAADAC/NEW JERSEY DEVELOPMENT COMMITTEE Realities in Recovery 8
The following page must be completed and forwarded along with payment information. Contact Information of Person Completing Form (please print clearly) Name Phone Email Fax Cell Description of Exhibiting Organization for Program Please email esmith@naadac.org with a description not to exceed 100 words about your organization and what you will be exhibiting at the conference. Recommend including corporate website address and 800 phone numbers to facilitate attendee follow up. Exhibit Personnel Badges Names must be submitted no later than November 25, 2013 #1 Included with Booth (please print clearly) First Name Last Name and Suffix Job Title Company Name Cell Note: Badges are not transferable. Additional personnel require registration. Complete this information to insure production of appropriate name badges. First Name Last Name and Suffix Job Title Company Name Cell Email First Name Last Name and Suffix Job Title Company Name Cell Email 2013 NAADAC/NEW JERSEY DEVELOPMENT COMMITTEE Realities in Recovery 9