Corporation of the Town of Caledon Parks and Recreation Department Municipal Alcohol Management Policy Approved: December 12, 1994 Town of Caledon Council
TOWN OF CALEDON MUNICIPAL ALCOHOL MANAGEMENT POLICY Section 1: Introduction and Purpose The Corporation of the Town of Caledon is the owner and operator of recreation facilities and parks where events involving the serving of alcohol are frequently held. As owners and operators of the facilities, the Town of Caledon has a responsibility to promote the responsible use of alcohol at these events. The Corporation must also take appropriate initiatives to protect itself against the liability risks associated with the use of alcohol in public facilities. Responsible use of alcohol is also part of a safe and healthy lifestyle that the Town of Caledon encourages all of our residents and visitors to adopt. To accomplish these objectives, the Town has developed these policies in cooperation and consultation with the Region of Peel Public Health Department, the Cities of Brampton and Mississauga, the Addiction Research Foundation and a volunteer committee of devoted Caledon residents. It is our sincere hope that these policies will serve to increase the awareness of the responsibilities and risks associated with the responsible use of alcohol, without being unduly intrusive upon the freedom of choice that people desire to retain. - 1 -
Section 2: Special Occasion Permits Required Possession, distribution, or consumption of alcohol will be permitted in designated public recreation facilities of properties only with possession of a duly signed and authorized Special Occasion Permit issued by the Liquor License Board of Ontario. A signed copy of the permit must be given to the appropriate representative of the Parks and Recreation Department two weeks prior to the date of the event. Section 3: Facilities/Properties Where Special Occasion Permits May Be Issued The following facilities are those where Special Occasion Permits may be issued: A) INDOOR FACILITIES Albion Bolton Community Centre Auditorium, Arena Floor, Club Rooms C and B Caledon Community Complex Banquet Hall, Lions Den, Community Room Mayfield Recreation Complex Arena Floor, Meeting Room, Main Lobby Inglewood Community Centre Auditorium, Meeting Room Victoria Parks Community Centre (Mono Mills) Meeting Room - 2 -
B) OUTDOOR FACILITIES Palgrave Community Centre Meeting Room Caledon Village Place Community Hall Lloyd Wilson Centennial Arena Arena Floor Belfountain Community Hall Meeting Room Palgrave Ball Park (Mount Hope Road) Caledon North Hill Park (Hwy. #50) Ted Huston Park (Glasgow Road) Caledon East Park (Old Church Road) Inglewood Park (McLaughlin Road) Cheltenham Ball Park (Creditview Road) Victoria Parks Park (Victoria Crescent) Alton Ball Park (Station Street) Caledon Village Tennis Courts/Club House Palgrave Tennis Courts/Club House Valleywood Park Section 4: Facilities/Properties Where Special Occasion Permits Will Not Be Approved A) Indoor Facilities Alton Hall - 3 -
B) Outdoor Facilities Emeline Street Parkette (Alton) Hawthorn Acres Park (Caledon) Inglewood Community Centre Park Foy Circle Parkette (Pinewood) Cheltenham Parkette Terra Cotta Parkette Westview Parkette (Palgrave) Munroe Street Parkette (Palgrave) Mono Mills Lions Park Goodfellow Crescent Park Fountainbridge Park Foundry Street Park Dicks Dam Park Ellwood Park Humberview Park Rotary Mill Park Stephen Drive Parkette Bill Whitbread Park Maidstone Court Park Landsbridge Parkette All Properties owned by Peel Board of Education and Dufferin Peel Separate Board of Education. Properties owned by the Caledon and Albion Bolton Agricultural Societies Section 5A: Special Occasion Permits Prohibited Special Occasion Permits will not be allowed for events for which the primary purpose is to provide programs or service for youth or minor sporting events. - 4 -
Rationale: Non consumption by participating adults provides a positive example for youth. Adults driving youth to and from the youth event should not drink and drive for the safety and well being of the children they are transporting, as well as themselves, and the community at large. Section 5B: School Boards and Agricultural Society Lands The town of Caledon Parks and Recreation Department issues permits for the use of playing fields located on lands owned by the Peel Board of Education, the Dufferin Peel Roman Catholic Board of Education, and the Caledon Agricultural Society. If users of these facilities wish to conduct an event at which alcohol is to be served on properties owned by these agencies, written permission from the property owner must be obtained by the event sponsor contacting the agency directly. The Parks and Recreation department will provide the applicant with the information needed to contact the appropriate departments or individuals at these agencies. The Town of Caledon will not be responsible for processing requests for Special Occasion Permitted events held on properties owned by any of these agencies. - 5 -
Section 6: Signs The following signs will be posted at all Special Occasion Permitted events: 6.1 All bartenders are trained in Server Intervention Program and are prohibited by law from serving an intoxicated person, or serving anyone to the point of intoxication, or serving persons under the legal drinking age. 6.2 It is against the law to serve alcohol to persons under the age of 19 in Ontario. Servers reserve the right to request acceptable proof of age identification. The only acceptable proof of age is either an Ontario age of majority card with photo I.D., or a valid Ontario Drivers license with photo I.D. Section 7: Event Sponsor Responsibilities It is the responsibility of the event sponsor to: 1. Obtain a Special Occasion Permit from the Liquor License Board of Ontario (L.L.B.O.) and present it to the appropriate representative of the Parks and Recreation Department two weeks prior to the event. 2. Familiarize themselves and comply with all requirements specified in the Special Occasion Permit issued by the L.L.B.O. - 6 -
3. Provide bartenders that are trained in the Server Intervention Program. The Parks and Recreation Department may be able to assist in providing access to S.I.P. trained servers. A list of the names of the bartenders with their S.I.P. certificate numbers that will be working the event is to be provided to the appropriate personnel of the Parks and Recreation Department two weeks in advance of the event. 4. Provide door/floor supervisors for the event at a minimum ration of 1 supervisor per 150 patrons. 5. Ensure that at least one of the door supervisors is S.I.P. trained. 6. Ensure that even supervisors do not drink alcohol during the performance of their supervisory duties. 7. Promoting safe transportation options for all event participants. Examples of these options include: a. Designated non-drinking drivers b. Taxi services c. Car pooling 8. In accordance with the requirements of the L.L.B.O., ensure that the facility in which the event is being held is safe for public use. Any concerns in this regard should be reported to the appropriate representative of the Parks and Recreation Department immediately. 9. Obtain liability insurance coverage for the event in the minimum amount of $2,000,000.00. - 7 -
10. Ensure that a minimum of 30 percent of the alcoholic beverages available for sale are of low alcohol content. 11. Acknowledge understanding of municipal alcohol management policies by signing the appropriate Town of Caledon Sports Activity Agreement and/or Special Occasion Permit Holder Agreement forms. 12. Ensure that the person who signed the Special Occasion Permit or a designate is in attendance for the duration of the event. 13. Obtain written permission from the Peel Board of Education, Dufferin Peel Separate Board of Education, or the Caledon Agricultural Society for any events requiring a Special Occasion Permit to be held on properties owned by these agencies. Section 8: General Policy Requirements Rationale: The following requirements are provided in order to encourage responsible use of alcohol in our community. 1. No last call to the bar is permitted. 2. No high alcohol content drinks are to be provided. 3. Ensure that non alcoholic drinks are made available at substantially lower prices than alcoholic drinks. 4. Sale of alcoholic beverages will be by ticket only and will be limited to four tickets per person per sale. - 8 -
Section 9: Enforcement/Non Compliance Individuals and/or groups who fail to comply with municipal policies and/or Liquor License Act of Ontario will be subject to any or all of the following consequences: 1. Suspension of the event. 2. Expulsion from the facility. 3. Prohibition from further use of public facilities. 4. Fines and/or other penalties imposed by police and/or the L.L.B.O. authorities. 5. Municipal staff may call police or other authorities they deem necessary to maintain control of an event. Section 10: Additional Supervision: The Town of Caledon reserves the right to require event sponsors to provide additional professional supervision for any event that it deems necessary. The expense of providing such additional security or supervision shall be born by the event sponsors. - 9 -
Parks and Recreation Department Sports Activity Agreement Name of Team/Group: Name of Contact Person: Address: Phone Numbers: Home: Business: Certification: 1. I understand that alcohol cannot be served or consumed on Town of Caledon properties or in facilities unless it is done within the terms of the Liquor License Act of Ontario and the Town of Caledon Alcohol Management Policies. 2. I understand that if any member of team or organization operating under my direction violates any of the regulations of the Liquor License Board of Ontario or the Town of Caledon Alcohol management Policy I will be subject to any or all of the enforcement regulations by the Town of Caledon, the L.L.B.O. and/or the Town of Caledon Ontario Provincial Police. 3. I understand that if any member of my team violates the policy within one year of a previous violation our group will be suspended from using any Town of Caledon Facility for a period of one year. 4. It is my responsibility to ensure that all team captains and other supervisory personnel of the organization are aware of and understand the Town of Caledon Alcohol management Policies. The Parks and Recreation Department will provide the applicant with additional copies of this policy upon request. Signature: Contact Received by: Signature of Recreation Representative Date: Date: - 10 -
Parks and Recreation Department Special Occasion Permit Holder Agreement Name of Team/Group: (Please Print) Name of Contact Person: (Please Print) Certification: 1. I have received and reviewed a copy of the Municipal Alcohol Management Policy. 2. I have read the guidelines on the reverse of this Agreement. 3. I agree to adhere to the conditions of this Policy and the Liquor License Act of Ontario. 4. I understand that if an infraction of the Policy occurs, the Town of Caledon may warn or suspend my organization from using the facilities for a period of one year. 5. I understand that I can be held liable for injuries and damage arising from failing to adhere to the Liquor License Act of Ontario, or from otherwise failing to take action that will prevent foreseeable ham from occurring. 6. I understand that Town of Caledon O.P.P. and a Liquor License Board Inspector can lay charges for infractions of the Liquor License Act of Ontario or other relevant legislation. Signature: Contact Person Date: Agreement Signed By: Signature of Recreation & Parks Representative Date: - 11 -
Guidelines for Special Occasion Permit Holders As the contact person for a Special Occasion Permit, your group can be held liable, among other things, for injuries and damages arising from failing to adhere to the Liquor License Act of Ontario. These conditions include serving someone to intoxication, serving someone who is already intoxicated, serving minors, and failing to prevent impaired individuals from driving. In order to help reduce your group s risk of liability, the following guidelines should be adopted. 1. Monitor the entrances with two people, aged 19 or over. This allows staff to screen for identification and to ensure underage, intoxicated, rowdy, or potentially troublesome patrons are not allowed entrance. It is easier to prevent problems if such people are not admitted to your event. 2. Take reasonable steps to prevent impaired people from driving. These reasonable steps can include using a designated driver either from the non drinking participants at the event of from your group of helpers. Alternatively, it can consist of a taxi paid be either your group or the participants. If these efforts fail, staff may attempt to retain impaired drivers and call the police. 3. In order to reduce the levels of intoxication and the rate of consumption, staff should encourage patrons to consumer food, low alcohol beverages, and nonalcoholic beverages. 4. In order to reduce the risk of intoxication, avoid serving oversize drinks, double shots of spirits, or beer in pitchers. Do not allow drinking contests, volume discounts, or other marketing practices which encourage increased alcohol consumption. 5. Ensure the facility is adequately lighted, signs are visible, and stairs are clear. As the occupier of the premises, your group is required to ensure the physical setting is safe for both drinkers and non-drinkers. Your group may be held liable if an accident occurs due to the physical set-up of the facility or area. 6. Prevent patrons from engaging in activities that can harm themselves or others. As the organizer, you must take reasonable steps to prevent foreseeable harm whether patrons are intoxicated or not. 7. Do not contravene the Liquor License Act by serving minors, intoxicated patrons, or by serving to intoxication. Ensure that serving staff know the signs of intoxication and are prepared to cut off patrons. 8. Support serving staff in adhering to the Liquor License Act by allowing them the flexibility to offer discounts on food or non-alcoholic drinks. By allowing this discretionary power, staff can defuse potentially troublesome incidents when patrons should not be served any more alcohol. 9. If an alcohol-related violation occurs, act promptly to rectify the situation and restore adherence to the Liquor License Act. Whenever the Act is violated at your event, you are at risk of being charged and of having a liability action launched against you. - 12 -