Welcome Team Captains Congratulations on making the commitment to form a team for the 25 th annual Komen Orange County Race for the Cure. Year after year, Team Captains have proven to be incredible leaders, making the Race more successful in furthering our mission to end breast cancer. Your hard work and dedication save lives and for that, we cannot thank you enough. Race teams help Komen Orange County ignite the inner strength of individual women to take on and overcome breast cancer. Teams raised $667,000 and team members made up more than 70% of the Race participants. This Team Captain Toolkit is a resource to help you create and manage a successful team. It will serve as an excellent tool as you recruit team members and lead them in their fundraising efforts. Susan G. Komen Orange County Race for the Cure This Race is supported by YOU. As a Team Captain, you support Komen s mission with your talent, time and resources. The Komen Orange County team works year-round to improve the lives of women and men facing breast cancer in our community. The Susan G. Komen Orange County Race for the Cure joins the Komen Affiliate Network-- thousands of breast cancer survivors and activists around the globe as part of the world s largest and most progressive grassroots network fighting breast cancer. Komen Orange County is a local breast health organization helping to serve women and save lives. Komen Orange County was founded in 1991 by a group of individuals committed to the Komen vision of a world without breast cancer. Now in its 25th year, the Affiliate has raised more than $35 million toward the Komen promise. Seventy-five percent of funds raised are invested in local breast health needs and services. The remaining 25 percent is dedicated to the Komen Award and Research Grant Program to fund groundbreaking breast cancer research. To learn more about the 2016 Komen Orange County grantees visit our website www.komenoc.org and click on Grant Programs. Team Captain Duties As the captain of a team, you will be the primary point of contact for your team members. It is your job to create the team, invite people to join and keep members motivated, inspired and informed of the team s progress. You will be responsible for making sure that every team member is registered and ready to help your team raise funds! 1. First, CREATE your team (you must create/register your team online). Returning team captains must register a team for the current year. Team names are not guaranteed so the earlier you create the team, the better your chances are of keeping the same name. 2. Then RECRUIT people to join. Encourage online registration. 3. Remember, set a team FUNDRAISING goal. Team Captains are the number one reason members fundraise. Communicate Race information to your team keep everyone motivated!
4. Pick up Team Packets - Each Team Captain is responsible for picking up her/his team s packets. Race t-shirt, race bibs, as well as additional materials will be included in each team members packet. Team packets must be picked up by the captain or a team representative. LOCATION: Komen Race Registration Suite at Woodbridge Village Shopping Center located on Barranca Parkway, Irvine, CA 92604. Suite number, dates, and times will be announced soon. FREE TEAM PACKET DELIVERY Arrangements will be made for delivery the week prior to the Race for teams with 100+ registered participants 5. Have FUN! The day of the Race is the culmination of all of your efforts. Don t forget to enjoy the day and celebrate all of your hard work. What is a Team? A team is a group of 10 or more participants who register under a common team name to help end breast cancer forever. Any company, family, group of friends, club, community organization, school or faith group can form a team. Online Team registration (team name and team members) ends midnight September 22, 2016. We have four different categories for you to select from: Friends & Family Non-Profit Group - includes faith-based, educational and alumni groups Small Corporate Group - 50 employees or less Large Corporate Groups - over 50 employees What We Provide Participant Materials for your team members. We ll have everything you ll need for your team members when you come to our Race Suite. That includes official Race shirts and bibs; pink Survivor shirts, hats and Race pins for the survivors on your team; plus safety pins, fundraiser forms and breast health information. Team Captain Rally. We ll give new and veteran team captains an overview of the Race, answer questions, walk through the process, offer fundraising tips, provide an overview of the new Race website & Participation Center etc. Dates will be announced soon! All Team Captain Rallies will be held at: Susan G. Komen Orange County 3191-A Airport Loop Drive Costa Mesa, CA 92626 To attend, RSVP to teams@komenoc.org Team Captain Update Emails with updates, fundraising suggestions and sample communications. We want you to have a great time while working hard to make your team successful. Assistance is available for any questions, problems, etc. You ll find our email address and phone number at the bottom of each page. We commit to return all emails and phone calls promptly.
Online Team Captain Tools NEW Participation Center The Race Participation Center houses your team page and personal fundraising website. Access your Participant Center by going to www.komenoc.org/race and clicking on Participant Center on the upper-right corner of the page. There you can find email templates to make sending emails to your friends and family members as easy as can be! From the Participant Center you are able to set up your personal web page (customizing your story and personal photo), send emails to friends, co-workers and connect with friends on Facebook! Be sure to check your Participant Center often for new donations and messages. Your Power-packed Participant Center Can Help You Recruit team members Send emails. Customize our ready-made communications or create your own for team building and fundraising. Communicate with your team members and encourage member activity Send thank-you notes to new members and supporters View your progress thermometer Track fundraising growth Find Fundraising Resources at the bottom of your Participant Center Fundraising Tips Fundraising Activities to try Pledge Form Individual Fundraising Thermometer Team Fundraising Thermometer SGK Fundraise Mobile App Download our FREE mobile app to help boost your fundraising efforts. You can log in with your Race username and password, making it possible to send emails, text messages, tweets and Facebook updates! *Go to your app store and search SGK Fundraise Facebook App Only for PC s Did you know that you can raise money for this year s Race through Facebook? By adding the Komen Race for the Cure fundraising application to your Facebook page, you can easily extend your fundraising efforts to your friend network on Facebook. HERE S HOW TO GET STARTED Go to Your Participant Center 1. Log in with your Username & Password. 2. Under Fundraising Resources click on Get started now to add the Komen Race for the Cure fundraising application to your Facebook page OR click on the IMPACT FUNDRAISER app 3. Follow the Facebook steps and start collecting donations from your Facebook friends.
Team Registration & Payment Options Online Registration (preferred and recommended!) Team creation and member registration deadline SEPTEMBER 22, 2016 at Midnight. 1. Create your team online. Go to www.komenoc.org/race and click on the register button in the top left corner. 2. Select, Join A Team or Re-Form a Team unless you are wishing to start a brand new team with a different name, then select Start A New Team Online registration fees are $35 - Adults (ages 18 64), $25 - Youths (ages 6 17), Seniors (ages 65 and over) and Breast Cancer Survivors, $5 - Kids for the Cure (kids up to age 5), Add the Timing Chip option for an additional $5. NEW THIS YEAR! As you might notice, we have a NEW website. This new system now allows you to register your family members with the Register Another Person feature. Before you complete your registration you will be allowed to select this option. There are also other great features that you will notice such as being able to collect badges for different milestones, mobile and social media apps that can help you in your fundraising efforts as well as a 25 th Anniversary medal for those who donate $25 at the time of registration.
Manual / Paper Registration (submission deadline Tuesday September 13, 2016) Distribute registration forms to potential team members. Collect completed and signed forms with payment from team members. Manual Registration Payment Instructions Make all checks payable to Komen Orange County Race for the Cure All forms and fees must be delivered or postmarked by SEPTEMBER 13, 2016. Mail to: Time Management P.O. Box 131314 Carlsbad, CA 92013-1314 Special Delivery, Ship to: Time Management 6347 Paseo Corono Carlsbad, CA 92009-3012 SLEEP in for the Cure If potential team members will be out of town or prefer to snooze on Race day, there s no reason for them not to join your team! Anyone can support their team from out of town or from the comfort of their bed. Sleep in for the Cure team members will count toward the team total and their fundraising will add to your team s fundraising total. Just like regular team members, they will receive a fundraising page when they register. T-shirts will be mailed to all Sleep-In participants after the Race. Deadlines, Important Dates & Details Deadlines REGISTRATION DEADLINES - All members of the team must be registered by one of these deadlines. After these deadlines, people can continue to register as individuals and join up with your team on Race day, but they will not be included in your official count. TEAM ONLINE REGISTRATION: Thursday, September 22 at Midnight TEAM MAIL-IN REGISTRATION: Tuesday, September 13 FUNDRAISING FOR THE CURE DEADLINE - All donations submitted by October 31, 2016 qualify for 2016 team and individual Incentives and Awards. Important Dates Tuesday, September 13 Wednesday, September 14 Thursday, September 22 at Midnight September Dates TBA Deadline for manual/paper entry forms to be postmarked Deadline to submit your Team T-Shirt design for the Team T- Shirt Contest Online team registration closes Team Packet Pickup at Center Located Barranca Pkwy, Irvine
Race Day Details September 25 - RACE DAY SCHEDULE 6:00 a.m. Team Tailgate opens 6:30 a.m. to 9:30 a.m. Registration 6:30 a.m. to Noon Health & Wellness Expo 7:15 a.m. 5K Run (Timed Runner Start) 7:15 a.m. 5K Walk 8:00 a.m. One-Mile Fun Walk 9:00 a.m. Breast Cancer Survivors Tribute 9:45 a.m. 5K Run/Walk TEAM TAILGATE: TEAMLAND Sponsored by Myriad Genetics Need a place to gather your team on Race day? Team Tailgate is an area for teams to gather and tailgate. A Team Tailgate Space includes a 10 x 10 tent, a 6 foot skirted table and two chairs. Decorations, signs, food and music are encouraged we want you and your team to have fun! Space is limited, so we recommend you reserve your space as soon as possible. You will be notified the week of September 19 th via email of your exact location within Team Tailgate. Pricing: Nonprofit/Friends & Family (10 x 10 tent) $100 Corporate (10 x 10 tent) $175 Large Team 100 or more members (10 x 20 tent) $350 To reserve a space in the Team Tailgate area, go to www.komenoc.org/race. Select Race Team under Information in the left column of the website. Team Tailgate is for PEOPLE ONLY. No unauthorized vehicles, bicycles, scooters, rollerblades, skates, skateboards or pets are allowed at the Race. Wheelchairs, strollers (for safety, line up at rear of Race) and service animals are most welcome. SURVIVOR & MEMORIAL RECOGNITION Survivor Pavilion offers survivors a light breakfast, mingling with other survivors and special gifts courtesy of our generous donors. Survivor Tribute honors breast cancer survivors. Pick up breast health information at the Komen Orange County booth. Susan s Garden is a collection of posters celebrating and remembering loved ones who have been touched by breast cancer. Posters are visible along the Race route.
STILL MORE... Kids Mile Fun Run & Family Walk 20-plus volunteer entertainment groups along the route! The Pink Cheer Zone to cheer you on along the route Fundraising for the Cure Team Challenge Awards and Recognition Program Expo area that includes local and national vendors plus so much more Fundraising for the Cure Fight breast cancer by collecting tax-deductible donations from family members, friends, neighbors and coworkers. Your fundraising efforts support: Mammograms Urgent diagnosis Breast health education Research to find the cures Your team WILL make a difference! Two ways to collect funds: ONLINE: Fundraise with your own personal donation page (received when you register online). All team members raising funds should instruct donors to donate to her/his personal donation page or by going to www.komenoc.org/race. MANUALLY: Have checks made out to Komen Orange County Race for the Cure. Include your name and team name on the memo line of the check. Mail to: Time Management, P.O. Box 131314, Carlsbad, CA 92013-1314. Manual (offline) donations will be added to your online totals once received by Time Management. OR Turn in your donations on Race day. Participate in the 125 Fundraising Challenge The 125 Fundraising Challenge is a call-to-action for all Race Participants to raise at least $125, the average cost of a Komen funded mammogram. Every $125 you raise could fund a life-saving mammogram through our local grants programs. Take the Fundraising Challenge, save a life. Team & Individual Fundraising Incentives Honor Roll: This prestigious group is made up of everyone who raises $1,500 or more for the Orange County Race for the Cure. Each year, Honor Roll Members receive special recognition for their dedication and commitment in the fight against breast cancer by receiving: Pink Honor Roll sash Invitation to the 2017 Race for the Cure Kickoff party Two VIP passes (including breakfast) for the 2017 Race for the Cure day Special recognition and invitations to exclusive events throughout the year
The secret to being an Honor Roll Member FUNDRAISE! Fundraise early and often. Special thanks to our 2015 honorees who will be wearing their superhero sash at this year s Race. We can guarantee they are already getting started on their fundraising efforts with even bigger goals in mind! Individual Fundraising Incentives: Will be announced soon! Our Fundraising Awards offer participants a fun way to raise $125 or more. There will be a variety of awards and prizes depending on the amount raised. Start fundraising now! It s easy. All you have to do is ask. The earlier you start fundraising the easier it will be for you to reach your goal of $125 or more. Team Fundraising Incentives: Will be announced soon! Team members make their fundraising dollars work twice: Every dollar raised on a team members personal page counts toward team totals. That means every dollar counts towards team awards and their own individual fundraising incentives. 2016 Team Awards Program We have many opportunities for your team to win a Team Award. Some awards are separated into size or type of team categories, making it easier for more teams to win! *All funds must be received by October 31, 2016. Teams must have a minimum of 10 Team members to qualify for Team awards and prizes. THE PERPETUAL AWARD The Perpetual Trophy is awarded to the team that raises the most money overall. The Dana West Yacht Club Shipmates Team currently has possession of the trophy. They brought in $26,114.00 during the 2015 Race for the Cure campaign. LARGEST TEAM AWARD Awarded to the team with the largest number of registered participants ELITE FUNDRAISING TEAM AWARDS The top 25 fundraising teams overall will be awarded a commemorative plaque. Plus the top 3 teams in each category will also be recognized. Team categories are as follows: Friends & Family Non-Profit Group - includes faith-based, educational and alumni groups Small Corporate Group - 50 employees or less Large Corporate Groups - over 50 employees TEAM CAPTAIN RECOGNITION EVENT Back by popular demand we will have a party at the Newport Beach Marriott to recognize our top fundraising Team Captains! Top fundraising and award winning Team Captains and Co-Captains will be invited to celebrate and toast to their efforts and success at the Team Captain Celebration! This special event will take place in November.
Team T-Shirt Contest Any Team who creates their own Race Day T-shirt is encouraged to participate. Submit a photo of your Team T-shirt by September 14 th via email to teams@komenoc.org. Five finalists will be selected by members of the Race Committee and posted to Komen Orange County s Facebook page. Whichever photo gets the most likes and shares by Saturday, October 30th WINS their photo in next year s Race brochure. For Official Race Team T-shirt logos, go to www.komenoc.org/race. Select Race Team under Information in the left column of the website. *Remember, pink T-Shirts are reserved for survivors. We ask you to please choose a different color for your Team T-shirt. Frequently Asked Questions What is the minimum team size? Teams must have 10 or more participants who register under a common team name. Of course, there is NEVER any maximum team size; plus, there is an award for the largest team. How should team members register? Online. It s easier for you, your team members and us. Online registration also allows each team member to establish a personalized online fundraising page, set a goal and start fundraising early to help end breast cancer forever! The best way to register is to go to www.komenoc.org/race. Step-by-step instructions are included in a link at www.komenoc.org/raceteams. How can people register after the online team registration deadline? Anyone who misses the online team registration deadline of September 22, 2016 (Midnight) may register in person at the registration suite or on race day. What are the registration fees for team members? Early Bird (by June 30th) $25 Adult $35 Youth (6-17) $25 Senior (65+) $25 Breast Cancer Survivor $25 Kids for the Cure $5 Sleep in for the Cure $45 Timing Chip Option +$5 Race Day $40 *Registration for Kids for the Cure will remain at $5 on Race day How can I view my team roster? When you register your team name on the race website, you will receive an email with a link to your Team Web Page. Here you can view your team roster, email team members to encourage them to fundraise or provide last-minute instructions for Race day, etc. If you misplace that link, simply go to www.komenonc.org/race and enter your login and password and you ll be directed to your Race HQ.
Can you guarantee my team shirt sizes? We do our best to order sufficient Race t-shirts in a variety of sizes. We offer small, medium, large, XL and XXL. Despite our best efforts, sometimes we do run out of certain sizes. Does it matter who gets which Race bib? Yes, bibs are pre-assigned with the name of the person that has registered. Can I have my team packets delivered? Yes! Qualified teams can have free delivery: 100+ registered participants, arrangements will be made for delivery the week before the Race. Do all team members have to participate in the same event? No. Regular team members can choose any of the three race start times. If you change your mind and decide to walk instead of run, or walk 1 mile instead of the 5K, or any other change, it s not a problem you do not need to communicate the change to us. Sleep In for the Cure team members are not required to pick an event to participate in. What time should I tell my team to be at Fashion Island? We recommend that everyone allows an hour to park and get to your designated meeting spot. Where can my Team meet on Race day? Team Tailgate is a great location for this. On Race Day, Komen offers any interested Team a space in Team Tailgate. Reservations start at $100 and give each Team a tented area in which to tailgate with their Team on Race Day. Can I bring my dog, skateboard or bicycle? No. For the safety of all participants, pets of any kind, skateboards, skates, scooters, rollerblades and bicycles are prohibited. Strollers, wheelchairs and service animals are always welcome. Where can we park? What about maps? ETC. As it gets closer to race day, we will have maps online at www.komenoc.org/race What if I have difficulty using the online system? What if I need help? You can contact us at Komen Orange County: Kathy Pearson 714-957-9157 x 28 or race@komenoc.org
TEAM CAPTAIN CHECKLIST Use this checklist as a reminder of your next steps and to help you keep track of your progress! Make a self-donation in any denomination to show your commitment Log in to your Participant Center at komenoc.org/race and customize your Team Page. Set a goal for the number of people you will recruit. Send emails from your Participant Center to invite others to join your team. As your new team members register, make sure they have all the important Race info they need! Send fundraising emails from your Participant Center to your potential donors. Display event materials brochures and posters around the office, campus, cafeterias, break rooms, gyms, and other high traffic areas. Put your name, phone number, and/or email address on the posters so people can contact you to get involved. Install the Facebook application on your Facebook page. Attend a Team Captain Kickoff/Rally. Plan a team fundraising event and social gathering. Send fundraising tips out to all your team members and highlight the team s top fundraising member. Send your team members encouraging notes and tips as they tackle their fundraising. Create fundraising incentives for your team members encouraging them to meet or exceed their fundraising goals. Create a team T-shirt to wear on Race Day! Post a progress chart with your fundraising and recruitment goals in a visible area and update totals regularly. Reserve a space in the Team Tailgate area