CDC NHM&E Data Variable Set (DVS) Updates. April, 2014

Transcription

1 CDC NHM&E Data Variable Set () Updates The primary purpose of this document is to summarize the changes in the updated NHM&E (version date: 17-Mar-14-corrected) compared with the last version of the (Comprehensive NHM&E, version date: 16-Apr-13). All questions regarding the NHM&E must go to the NHM&E Service Center at or NHM&E Service Center Hours are Monday through Friday, 8:30 am to 5:00 pm ET. Types of s The current NHM&E includes all data elements collected by PEB as required by program announcements , , Categories A, B or C, Categories A or B, , and the MSM Testing Initiative. PEB decided to create one NHM&E because many data elements are shared between grantee activities of counseling and testing (), partner services () and risk reduction activities (). However, not all tables and data elements in the NHM&E will apply to all grantees. This updated includes: Modifications and revisions to required data elements: Additional value codes were added to the program announcement/program strategy data element, business rules for the individual risk behavior data elements were modified for clarity and accuracy such that grantees can more easily identify when those data elements are required, and a revised housing status data element was added. Modification to Non-Testing/Non-Partner Services data name: All references to Non-Testing/Non-Partner Services data were updated to Risk Reduction Activities. This update applies to both health department and CDC directly-funded CBO data elements that contained Non-Testing/Non-Partner Services in the text of business rules, instructions, or definitions. Revised business rules a. The business rule of allowed but not required was changed to allowed but not reported to CDC for all data elements to which it applied; b. For Health Department Aggregate data elements: All health department aggregate data elements listed in Table ME are either mandatory (program delivery year and program delivery period) or required (all other data elements). Previously, many data elements were allowed but not required. This requirement only applies to HD grantees who conduct the interventions. For example, if you conduct PrEP, you are required to report the data, otherwise the requirement doesn t apply to you. c. For CDC directly-funded CBO client-level and aggregate data elements: the business rule was updated to include program announcement options for Category A (X137=8), Category B (X137=9), and (X137=11). NHM&E Updates Page 1

2 In the table below a. MODIFIED indicates length of allowable text or value codes were changed; b. indicates definitions and/or business rules were changed, and i. Underlined text in revised business rules indicates the change ii. Crossed out text in revised business rules indicates deleted rules c. ADDED indicates the data element is entirely new. NHM&E Updates Page 2

3 Modifications and revisions to required data elements Table A: General Agency Information A: General Agency Information A01a Agency ID MODIFIED Maximum length was extended to 32. A27 A28 CBO001 CBO Agency Name Business rule changed from Allowed, but not required changed to Not applicable Intervention Funding Category REMOVED Data element was deleted, CBO003 Completed intervention Business rule updated to include Program announcement value option for (X137=11) CBO004 Vaginal or anal sex with a male partner Business rule updated to include Program announcement value options for Category A (X137=8), Category B (X137=9), and (X137=11) CBO005 Injected drugs Business rule updated to include Program announcement value options for Category A (X137=8), Category B (X137=9), and (X137=11) CBO006 HIV Positive Business rule updated to include Program announcement value options for Category A (X137=8), Category B (X137=9), and (X137=11) CBO007 Condom distribution date Business rule changed from Required or allowed but not required to Required. Added Not expected otherwise to Detailed business rule CBO007a Condoms not distributed ADDED Added per request of LC to allow users to advance through data entry screens if condom distribution date (CBO007) is blank NHM&E Updates Page 3

4 CBO008- CBO026 Referrals Business rule updated to include Program announcement value options for Category A (X137=8), Category B (X137=9), and (X137=11) CBO027 Specify other service. REMOVED Eliminated. Replaced by CBO043 CBO028 other service date REMOVED Deleted. Replaced by CBO044 CBO040 Specify other service for positives REMOVED Deleted. Replaced by CBO044 CBO041 Other service for positives date REMOVED Deleted. Replaced by CBO044 CBO043 Specify other service ADDED Added per request of LC to create unique schema name otherservicesforclients/specifyservice. Replaces variable CBO027 with schema name otherservice/specify CBO044 Other services date ADDED Added per request of LC to create unique schema name otherservicesforclients/dateofreferral. Replaces variable CBO028 with schema name otherservice/dateofreferral CBO045 Specify other service for positives ADDED Added per request of LC to create unique schema name otherservicesforpositives/specifyservice. Replaces variable CBO040 with schema name otherservice/specify CBO046 Other service for positives date ADDED Added per request of LC to create unique schema name otherservicesforpositives/dateofreferral. Replaces variable CBO041 with schema name otherservice/dateofreferral CBO-AG: CBO Aggregate-Level CBOAG06-08 Condoms Business rule updated to include Program announcement options for Category A (X137=8), Category B (X137=9), and (X137=11) NHM&E Updates Page 4

5 CBO-TG: CBO Targets CBOTG17-18 Condoms CDC CDC CDC Variables G: Client Characteristics - demographics G1: Client Demographic G1: Client Demographic G1: Client Demographic G1: Client Demographic Characteristics - G134 G103 G116 G124a G223 G204 G205 G200_1 Client - Zip Code Local Client ID Race Specify Current Gender Identity Vaginal or Anal Sex with an IDU ( only) Previous HIV test Client behavioral risk profile MODIFIED Revised Business rule updated to include Program announcement options for Category A (X137=8), Category B (X137=9), and (X137=11) Business rule changed from Allowed, but not required changed to Not applicable Business Rule changed from Not Allowed to Allowed but not reported to CDC Maximum length was extended to 32. If value = 66 or 77 or 99, then only that single value may be selected. Business rule changed from Required to Not applicable. For HD Risk Reduction Activities, the business rule changed from allowed, but not required to not applicable Business rule changed from Allowed, but not required changed to Not applicable Definition revised for clarity. No changes were made to the variable name, schema number or value codes., HD G211_01 Injection drug use (noclientriskfactors=1). NHM&E Updates Page 5

6 G211_08 Share drug injection equipment Required if behavioral risks were reported (noclientriskfactors=) and client reported injection drug use (injectiondruguse=1). Not expected if a client reported no injection drug use (injectiondruguse=blank, 0 99). Not expected if client reported no behavioral risk factors (noclientriskfactors=5), wasn't asked (noclientriskfactors=66), declined to discuss behavioral risk factors (noclientriskfactors=77), or status of behavioral risk profile is missing (noclientriskfactors=blank). G212 Additional client risk factors Not expected if a client reported no behavioral risk factors (noclientriskfactors=5), client wasn't asked about risk factors (noclientriskfactors=66), client declined to discuss risk factors (noclientriskfactors=77) or client did not report vaginalor anal sex with a male (withmale=1), with a female (withfemale=1) or with a transgender person (withtransgender=1). G216a Vaginal or anal sex with a male (noclientriskfactors=1) G216b Vaginal or anal sex with a female (noclientriskfactors=1) NHM&E Updates Page 6

7 G216c Vaginal or anal sex with a transgender person (noclientriskfactors=1) G217a Vaginal or anal sex without a condom with a male (noclientriskfactors=1) and sex with male was reported (withmale=1). Not expected if sex with male was not reported (withmale = blank, 0 or 99). G217b Vaginal or anal sex without a condom with a female (noclientriskfactors=1) and sex with female was reported (withfemale=1). NHM&E Updates Page 7

8 Not expected if sex with female was not reported (withfemale = blank, 0 or 99). G217c Vaginal or anal sex without a condom with a transgender person (noclientriskfactors=1) and sex with transgender person was reported (withtransgender=1). Not expected if sex with transgender person was not reported (withtransgender = blank, 0 or 99). G218a Vaginal or anal sex with a male IDU (noclientriskfactors=1) and sex with male was reported (withmale=1). Not expected if sex with male was not reported (withmale = blank, 0 or 99). NHM&E Updates Page 8

9 G218b Vaginal or anal sex with a female IDU (noclientriskfactors=1) and sex with female was reported (withfemale=1). Not expected if sex with female was not reported (withfemale = blank, 0 or 99). G218c Vaginal or anal sex with a transgender IDU (noclientriskfactors=1) and sex with transgender person was reported (withtransgender=1). Not expected if sex with transgender person was not reported (withtransgender = blank, 0 or 99). G219a Vaginal or anal sex with an HIV-positive male (noclientriskfactors=1) and sex with male was reported (withmale=1). Not expected if sex with male was not reported (withmale = blank, 0 or 99). NHM&E Updates Page 9

10 G219b Vaginal or anal sex with an HIV-positive female (noclientriskfactors=1) and sex with female was reported (withfemale=1). Not expected if sex with female was not reported (withfemale = blank, 0 or 99). G219c Vaginal or anal sex with an HIV-positive transgender person (noclientriskfactors=1) and sex with transgender person was reported (withtransgender=1). Not expected if sex with transgender person was not reported (withtransgender = blank, 0 or 99). G220 Vaginal or Anal Sex with MSM (female only) (noclientriskfactors=1) and current gender is female or transgender M2F (currentgendervaluecode = 2 or 3). Not expected for current gender males or transgender F2M NHM&E Updates Page 10

11 H: Client Intervention Characteristics H: Client Intervention Characteristics H: Client Intervention Characteristics H: Client Intervention Characteristics H: Client Intervention Characteristics H: Client Intervention Characteristics H: Client Intervention Characteristics H01 Intervention ID H01b Program Evidence Base H02 H05 of Planned Sessions of Planned Sessions of Completed Sessions (currentgendervaluecode = 1 or 4). Maximum length was extended to 32. Agencies may choose to have EvaluationWeb generate this ID was deleted from the instructions. Code added: Code=1.31 (ARTAS) In the instructions,., please select Study / Special study or 3.02 Other (specify) and enter an intervention name into H01b was changed to.h01c In Detailed business rule: must be < 10,000 was added H06 Session Date In Instructions, If the number of completed sessions is unknown or can t be specified at the time that the data were entered, enter 9999 instead was removed In Detailed business rule: must be < 10,000 was added In business rule: For intervention session data, 2) the case has an attempt to locate record with an enrollment status of 'accepted' was changed to.with an enrollment status of 'accepted' (enrollmentstatus=1). H04a Form ID MODIFIED Maximum length was extended to 32. H08 Program ID MODIFIED Maximum length was extended to 32. PCRS-1: Partner Services Case PCR101 Case MODIFIED Maximum length was extended to 32. NHM&E Updates Page 11

12 PCRS-2: Partner Services Partner PCR202a Local ID MODIFIED Maximum length was extended to 32. S: Site Information S01 Site ID MODIFIED Maximum length was extended to 32. Definitions changed as follows:, X-1: HIV test X110 Test Result MODIFIED X-1: HIV test X111 Result provided MODIFIED X-1: HIV test X135 Worker ID MODIFIED Positive/reactive = a test result that is reactive on any HIV test technology Negative = a test result that is non-reactive or negative on any HIV test technology Required when at least one testing event occurred (testelection=0 or 1) and result is available (testresultvaluecode isn't missing). Maximum length was extended to 32. Value options were expanded. The italicized options are new for the X-1: HIV test X137 X-1: HIV Test X137-1 Program announcement or program strategy Specify program announcement strategy MODIFIED Value options: 1 = Category A 2 = Category B 3 = Category C 4 = = = = MSM Testing Initiative 8 = Category A - YMSM 9 = Category B YTG 10 = CAPUS 11 = = other (specify) Business rule changed from Allowed, but not required to Allowed, but not reported to CDC. CBO Aggregate NHM&E Updates Page 12

13 X-5: Elicit Partners X502 Time Period for Recall (in months) Definition changed to "The period of time between 1 and 12 months for which the client is asked to remember and report his or her number of sex and/or needle-sharing partners.", X-5: Elicit partners X-5: Elicit partners X-5: Elicit partners X-5: Elicit partners X-5: Elicit partners X-7: Referral X503 X511 X511a X511b X511c X703_01 X701_10 X701_14 X701_17 Total of Partners Claimed Total of Named Partners Total of Named Male Partners Total of Named Female Partners Total of Named Transgender Partners Referred To HIV Testing Revised Revised Previously the definition was "The period of time as defined in months for which the client is asked to remember and report his or her number of sex and/or needle-sharing partners." In business rule: Total of Partners Claimed" must be greater than the number of named partners (totalofnamedpartners) was changed to must be greater than or equal to.. Equal to was added. In business rule: Total of Named Partners" must be less than the number of named partners (totalofnamedpartners) was changed to must be less than or equal to.. Equal to was added. In business rule: Total of Named Male Partners" must be less than the Total of Named Partners (totalofnamedpartners). was changed to must be less than or equal to.. Equal to was added. In business rule: Total of Named Female Partners" must be less than the number of named partners (totalofnamedpartners) was changed to must be less than or equal to.. Equal to was added. In business rule: Total of Named Transgender Partners" must be less than the number of named partners (totalofnamedpartners) was changed to must be less than or equal to.. Equal to was added. Business rule changed from Not applicable to Allowed, but not reported to CDC HD X-7: Referral X706b First HIV medical care appointment within 90 days of HIV test Required for clients with a positive HIV test (testresultvaluecode=1) who were referred to medical care (referredtomedicalcare = 1) and attended first appointment (firstmedicalcareappointment=2). NHM&E Updates Page 13

14 X-7: Referral X713 HIV test result X-7: Referral X-7: Referral X730 X730a MODIFIED Housing status in the past 12 months DELETED Housing status in the past 12 months - revised ADDED Code revised to correct the error was made in previous version: 66 is changed to 6 ( No result) Used to collect housing status for clients with a positive HIV test. Due to grantee feedback on this data element, it has been deleted and replaced with X730a. s to the data element include: 1. Removal of value code 2 imminently losing housing. 2. Revision of the data element structure such that only one response is reported, not all that apply. Used to collect the client s most severe housing status for clients with a positive HIV test. Most severe is defined as the worst possible housing status from the options of literally homeless, unstably housed and/or at risk of losing housing, and stably housed. NHM&E Updates Page 14