PROGRAM CHANGES TO ACCOMMODATE INFLUENZA A (H1N1) VACCINE FOR SWINE FLU CLAIMS

Transcription

1 NEWS BLAST PROGRAM CHANGES TO ACCOMMODATE INFLUENZA A (H1N1) VACCINE FOR SWINE FLU CLAIMS To accommodate the new Influenza A (H1N1) vaccine for Swine Flu, i.e., Administration (Adm) code and Immunization (Imm) code 90663, MEDTRON has made a program change to file charges using these CPTs on their own separate claim. The Medicare Adm code G9141 will continue to file with other charges on claim. NOTE: Medicare Imm code G9142 is not required on Medicare claims. Other Adm/Imm codes should be keyed and will continue to file on claim(s) per current protocol. Refer to User Guide: Vaccines & Administration and Medicare Part B Covered Preventive Services attached. Timeshare clients ~ the above change was installed 10/19/09. iseries Clients ~ if you will be administering H1N1 vaccines, please contact Software Support per below to schedule install. For LA Medicaid users, to request additional information on overall immunization billing protocol, contact Software Support to request User Guide: LA Medicaid VFC Immunizations To Contact Software Support: From MEDTRON Sign On screen, double click on support@medtronsoftware.com to compose an to the Software Support Dept. -OR- Phone: (985) (local) (800) (toll free) -OR- Fax: (985)

2 DESCRIPTION: VACCINES & ADMINISTRATION USER GUIDE REVISION DATE: 10/29/09 F SECTION: FRONT DESK SECTION NUMBER: MPM-E-22 Page 1 of 3 Proper billing of vaccinations is stipulated differently per insurance carrier type. Please reference the grid below when billing vaccinations. Revalidate with specific carrier before use to confirm most current protocol. Insurance Type MEDICARE NOTE: Refer to MC Part B Covered Preventive Services If diagnosis Swine Flu (H1N1) use Dx Contact information for supplies of H1N1 vaccine can be found at: /vaccination/statecontacts. htm?s_cid=ccu083109_va ccinepoc_e Vaccines CPT Code Range for Vaccine Immunization (IMM) G9142 (eff 9/1/09)*** (not required on claim) Seasonal Flu (eff 10/1/06) Pneumonia (PPV) Hepatitis B (HBV) All other vaccines are not payable by MC unless Dx requirement met Non-covered All other vaccine codes Toxoid codes i.e., Part D Vaccine not required on claim typically billed by the Pharmacy * Status Per MPFS DB G CPT Code Range for Administration (ADM) D G0008 V06.6** G0009 V03.82 I E E E & M Billable If modifier 25 appropriate If modifier 25 V06.6** appropriate G0010 V05.3 If modifier 25 appropriate Initial (Qty 1) each additional (Qty #) G0377 *Code no longer valid eff 01/01/08 - only used as a place holder. Should be keyed as F/C: P and collect payment from patient at time of service. Patient is responsible for sending receipt to Part D carrier for reimbursement. Do not file claim to carrier. Injury or If modifier 25 direct appropriate exposure to a disease or condition Not Yes specified at this time *MPFSDB (Medicare Physician Fee Schedule Data Base) Attachment A - All procedure codes have status (STS) indicators assigned by CMS. These STS indicators available in Transaction Master give general status information ( Help) and do not necessarily denote coverage. ** Effective 10/1/06-Dx V06.6 can be reported in lieu of and V03.82 when purpose of visit was to receive both seasonal flu & pneumonia vaccines. ***To be provided free to providers, i.e., not paid by carriers. See above contact information for supplies or contact State Health Dept. LA Medicaid NOTE: Refer to User Guide: VFC Medicaid Immunizations and the Current LA Medicaid Fee Schedules for Immunizations. Any age covered Birth - 18 years: Any vaccine covered by the VFC Program 19 years and over: See LA Medicaid Fee Schedule on same claim as Birth - 18 years: All vaccine immunization (IMM) codes covered by VFC 19 years and over: See LA Medicaid Fee Schedule used exclusively for H1N1 Use V20.2 (90663) with or without other ADM/Vac or billing appropriate to age Administration (ADM) code is not billable unless the vaccine (IMM) is part of the VFC program. SINGLE/1 ST ADMIN: Qty = nasal/oral w/phys counsel, < 8yrs nasal/oral, w/ phys counsel, < 8yrs EACH ADD L ADMIN: Qty = # and/or (nasal/oral) to be used with or /90473 can not be used together 90465/90467 can not be used together QTY Quantitize with appropriate # to be printed to days/units field (box) #24G on CMS1500. Non H1N1: V20.2 Cannot bill if seen only for H1N1 admin. If seen for other E&M, i.e., different Dx for sick visit vs. same Dx for preventive visit then bill as appropriate. Also consider pay & chase Dx NOTE: 25 modifier not recognized by LA Medicaid but allowed on claim \\Ad2\companyshare\Training\Training Notes\Front Desk\F Vaccines & Administration.doc

3 DESCRIPTION: VACCINES & ADMINISTRATION USER GUIDE REVISION DATE: 10/29/09 F SECTION: FRONT DESK SECTION NUMBER: MPM-E-22 Page 2 of 3 OTHER CARRIERS INFORMATION: MS Medicaid NOTE: Information Any age covered provided was incomplete at the time obtained. Call for updated information. NOTE: Refer to User Guide: VFC Medicaid Immunizations and v/fees/medicaid_cpt_co des_for_vaccines_for_chi ldren_program.pdf for current VFC information. Aetna Covered if member has prev care coverage OR G9142 Billed as $0.00 charge Per field rep, codes not setup in system but they believe it should be on the claim. Do not bill vaccine G9141 Should be billed with E&M code for visit. G9141 OR Per phone rep, no specific Dx code available allowed with same Dx if no higher level E&M, i.e., different Dx for sick visit vs. same Dx for preventive visit then bill as appropriate. No 25 modifier BCBSLA Seasonal Flu Covered if member has prev care coverage Covered if member has vaccine coverage 90655, 90656, 90657, 90658, 90660, 90661, Do not bill vaccine 90465, 90466, 90467, 90468, 90471, 90472, or G9141 Per phone rep, is not setup in their system for use. Use to report positive test results BCBSMS Seasonal Flu Covered if member has vaccine coverage Covered by the Healthy You! program Do not bill vaccine 90465, 90467, 90471, , 90468, or G9141 OR CIGNA Seasonal Flu Covered by the Healthy You! program Covered for all fully insured CIGNA members , 90467, 90471, , 90468, or Do not bill vaccine G9141 OR Coventry Humana United Healthcare Seasonal Flu Covered if member has vaccine coverage Coverage for ADM depends on member s plan 90655, 90656, 90657, or Do not bill vaccine Seasonal Flu Info not available Do not bill vaccine Coverage for ADM depends on member s plan Seasonal Flu 90655, 90656, 90657, or OR G9142 Must be billed as 1 cent charge 90465, 90467, 90471, , 90468, or G9141 OR Per phone rep, copay still applies. Info not available. G9141 OR , 90467, 90471, , 90468, or G9141 OR Must be billed on same claim as IMM. Per phone rep, no specific Dx code available Per phone rep, no specific Dx code available Seasonal Flu 90655, 90656, 90657, 90465, 90467, 90471, \\Ad2\companyshare\Training\Training Notes\Front Desk\F Vaccines & Administration.doc

4 DESCRIPTION: VACCINES & ADMINISTRATION USER GUIDE REVISION DATE: 10/29/09 F SECTION: FRONT DESK SECTION NUMBER: MPM-E-22 Page 3 of 3 Coverage depends or , 90468, or on member s plan All other insurance carriers Any other vaccine not listed above All vaccine immunization (IMM) codes Same codes as listed above Per Carrier If modifier 25 appropriate State Employees Group (LA CHIP) Any vaccine All vaccine immunization (IMM) codes None are payable - included in IMM reimbursement Per Carrier Yes ADM codes and/or (nasal/oral) to be used with or 90467, respectively. ADM codes used exclusively for H1N1 for either nasal/mist or intramuscular (IM) administration of H1N1; for LA Medicaid, must be on same claim as If other IMMs are billed on the same day as H1N1, bill those using normal VFC, i.e., Ø charge IMM protocol, i.e., ADM codes or with associated 0 charge IMM codes and these may or may not be on the same claim as the H1N / Refer to User Guide: VFC Medicaid Immunizations. When ADM of other, i.e., seasonal flu on separate day from H1N1 When ADM of other, i.e., seasonal flu on same day as H1N1 Carrier unable to disclose billing protocol. NOTE: MSI charge IMM protocol is used/allowed for claims presentation on all claim types except Type M, R, B (MS only) with Practice Control File Charges N. \\Ad2\companyshare\Training\Training Notes\Front Desk\F Vaccines & Administration.doc

5 Prior to providing the following PREVENTATIVE services: for ONLINE ELIG via Patient Insurance Maintenance screen for Ins Code MC to determine if the patient is eligible, i.e., not exceeding the maximum frequency for a service and/or obtain an ABN and add mod GA. If no ABN is obtained, i.e., claim filed without a GA modifier and the patient has exceeded the Preventative Frequency Limits, the charge will be denied as not medically necessary related to Frequency Limits and will not be billable to the patient. Abdominal Aortic Aneurysms (AAA) Ultrasound Screening: Effective Date of Service (DOS): 01/01/2007 Frequency: Once per lifetime G0389 Further information included in Medlearn Matters 5235 and 12/2006 Providers News No specific Dx Required All Medicare beneficiaries: Referred during IPPE Receives ultrasound by authorized provider Is in one of the following categories: - family history of AAA - man who smoked at least 100 cigarettes in a lifetime - manifests risk factors as defined by Health and Human Services Deductible is waived amount or a set co-payment amount Bone Mass Measurements: Frequency: Once every 24 months for qualified individuals; once every 6-12 months if medically necessary 77078, 77079, 77080, 77081, 77083, 76977, 78350*, 78351*, G0130, 76499* Further information included in the 2/1998, 2/1999, 8/1999, & 11/1999 Providers News *Investigational & Not Covered by Medicare See Local Coverage Determinations Payment for with , , , , , , or or any of the other valid Dx No payment will be made for codes 77078, 77079, 77081, 77083, 76977, and G0130 when billed with Dx codes: , , , , , , or Medicare beneficiaries at risk for developing Osteoporosis amount or a set co-payment Cardiovascular Screening: Effective DOS: 01/01/2005 Frequency: Once every 5 years Lipid Panel; or the components: Cholesterol Lipoprotein Triglycerides V81.0, V81.1, V81.2 All asymptomatic Medicare beneficiaries following a 12 hour fast; no age limit No coinsurance and no Part B Further information included in the 1/2005 Providers News Updated 10/27/09 F:\Admin Services\MDS\Medicare Part B Covered Preventive Services.doc 1 of 8

6 Colorectal Cancer Screening: G0104 Flexible Sigmoidoscopy once every 4 years or once every 10 years following a screening colonoscopy G0105 Colonoscopy High risk, once every 2 years or once every 10 years but not within 47 months of a G0104 G0121 Colonoscopy Low risk, once every 10 years but not within 4 years of a G T & 0067T CTC (virtual colonoscopy) - * Not covered by Medicare G0106 Barium Enema once every 4 years if patient is at low risk (alternative to G0104); once every 2 years if patient is at high risk G0120 Barium Enema once every 2 years if patient is at high risk (alternative to G0105) G0122 Barium Enema (screening) * Not covered by Medicare Fecal Occult Blood Test once every year no specific diagnosis, for screening only G0328 Fecal Occult Blood Test once every year (alternative to 82270) For screening: G0104, G0105, G0106, G0120, G0121, G0122*, G0328, 82270, 0066T*, 0067T* For diagnostic: patients already diagnosed with malignancy 82272, (collection of single sample) 82271, Further information included in the 2/1998, 5/1998, 4/2001, & 7/2003 Providers News NOTE: If during colon screening a biopsy or removal of a growth is performed, do not bill the G code, instead, bill the appropriate diagnostic procedure, with the initial V diagnosis code as the primary Dx. Any discovered conditions should be listed as additional diagnoses. * G0122, 0066T and 0067T Not covered by Medicare V76.51 Medicare beneficiaries age 50 and older For screening Colonoscopy; any age 50 or older and others at risk without regard to age No minimum age for Barium Enema as an alternative to a high risk screening Colonoscopy if the beneficiary is at high risk No coinsurance and no Part B for and G0328. All other tests, 20% of the Medicare approved amount or a set co-payment amount; no 25% of the Medicare approved amount if the flexible sigmoidoscopy (G0104) or colonoscopy (G0105 or G0121) are done in a hospital outpatient department or colonoscopies (G0105 or G0121) done in ambulatory surgery centers Diabetes Monitoring - Self Management Training (DSMT): Includes coverage for up to 10 hours of initial training within a continuous 12 month period and 2 hours of training every followup year of self-management training Physician or NPP must certify that DSMT is needed G0108 individual session, per 30 mins G0109 group session (2 or more) per 30 mins Further information included in the 9/1998, 11/1998, 10/2001 & 12/2002 Providers News and CMS website Medlearn Matters MM3185 Diabetes Medicare beneficiaries diagnosed with diabetes (insulin users and non-users) A plan of care must be written to include: number and type of sessions, frequency and duration Diabetes Monitoring - Testing Supplies: Limited coverage available for glucose self-testing equipment & supplies including: Monitors Test strips Lancets Insulin pumps Insulin used in the pumps does not cover under Part B unless used with an insulin pump; insulin not used with an external pump is covered under Medicare prescription drug coverage Therapeutic shoes one pair of depth-inlay shoes & 3 pairs of inserts or one pair of custom-molded shoes including inserts A4258, A Lancet A Test strips E2100, E2101- (DME) monitor S Device Purchase S Device Rental E Insulin pumps Diabetes All insulin dependent Medicare beneficiaries 20% of the MC approved amount after yearly Part B Patient pays 100% for insulin unless used in an external insulin pump unless covered under Medicare prescription drug coverage Updated 10/27/09 F:\Admin Services\MDS\Medicare Part B Covered Preventive Services.doc 2 of 8

7 Diabetes Screening: Effective DOS: 01/01/2005 Frequency: One screening annually for patients previously tested but not diagnosed with pre-diabetes, or those who have never been tested before; Two screenings annually for pre-diabetics: No more than one every 6 months Must use modifier TS (if 2 screenings) Not allowed for beneficiaries already diagnosed with diabetes Requires physician or NPP referral 82947, 82950, Further information included in the 1/2005 & 9/2006 Providers News and CMS website Medlearn Matters MM3637 V77.1 Annual Screening: Medicare beneficiaries at risk for having pre-diabetes, but has never been diagnosed with prediabetes; any of the following risk factors: High blood pressure Dyslipidemia Obesity History of high blood sugar Two Screenings per Year: Medicare beneficiaries diagnosed with pre-diabetics; 2 or more of the following risk factors: Age 65 or over Overweight Family history of diabetes A history of gestational diabetes or delivery of a baby weighting more than 9 pounds No coinsurance and no Part B Diabetic Services - Foot Exam: Frequency: Once every six months G0245-G , Medicare patients with diabetic peripheral neuropathy and loss of protective sensation (LOPS), with some exceptions Glaucoma Screening: Effective DOS: 01/01/2002 Frequency: Annually G0117, G0118 Further information included in 10/2001, 12/2001 & 2/2002 Providers News and CMS website Medlearn Matters MM4365 V80.1 Medicare beneficiaries with diabetes mellitus, family history of Glaucoma, or African Americans age 50 and older Effective 01/01/2006, Hispanic Americans age 65 and older Updated 10/27/09 F:\Admin Services\MDS\Medicare Part B Covered Preventive Services.doc 3 of 8

8 Initial Preventive Physical Exam (IPPE): a.k.a., Welcome to Medicare Exam Effective DOS: 01/01/2005 Frequency: Once per lifetime, must be completed within 6 months of the effective date of a beneficiary s first Medicare Part B coverage period The IPPE & EKG should be billed in order for the beneficiary to receive the complete IPPE service Should the physician or NPP need to perform an additional, medically necessary EKG in the series on the same day, Modifier 59 should be attached Effective DOS: 01/01/2009 Frequency: Once per lifetime, must be completed within 12 months of the effective date of a beneficiary s first Medicare Part B coverage period. Screening EKG is no longer mandatory, but can be performed as part of an optional one-time service as a result of a referral arising out of the IPPE. G0344** IPPE G0366** Screening EKG (complete procedure) G0367** Screening EKG (professional component) G0368** Screening EKG (technical component) Further information included in 1/2005 Providers News NOTE: If a separately identifiable service is provided on the same DOS, an E&M with modifier 25 can be billed **Effective DOS: 01/01/2009 G0402 IPPE Includes body mass index measurement and end-of-life planning (replaces G0344) G Screening EKG (complete procedure) (replaces G0366) G Screening EKG (technical component) (replaces G0367) G Screening EKG (professional component) (replaces G0368) No specific Dx required Newly enrolled Medicare beneficiaries whose first Part B coverage begins on or after 01/01/2005 Effective DOS: 01/01/2009 Deductible waived for G0402 only. Coinsurance still applies. Mammogram Screening: Frequency: Once every year; regardless of Low or High Dx used; also covers new digital technologies (G codes) (w/77055/77056/g0204/g0206) (w/77057/g0202) 77055, 77056, G0202, G0204, G0206 Further information included in the 4/2001, 12/2001, 4/2002 & 2/2003 Providers News Low Risk = V76.12 effective 07/01/2005 High Risk = V76.11 (along with one of the following: V10.3, V16.3, or V15.89) Medicare beneficiaries (women) age 40 and older; women ages can get one baseline mammogram amount with no Part B NOTE: If screening and diagnostic performed on same day, add GG mod to the diagnostic mammography; if screening mammography converts to diagnostic, bill or with modifier GH + denotes add-on code Updated 10/27/09 F:\Admin Services\MDS\Medicare Part B Covered Preventive Services.doc 4 of 8

9 Medical Nutrition Therapy: Effective DOS: 01/01/2002 Frequency: 1 st year - 3 hours of one-on-one counseling; subsequent years - 2 hours 97802, 97803, 97804, G0270, G0271 Diabetes or renal disease Medicare beneficiaries who have Diabetes or Renal Disease except those receiving dialysis Requires a physician referral; dietician or nutritionist must provide services Further information included in the 10/2001, 4/2002, & 6/2002 Providers News Pap Smear, Breast Screening, and Pelvic Examination: Frequency: Once every 2 years or Annually if: - the patient is high risk for cervical or vaginal cancer, or - the patient has not had a screening Pap Smear in the preceding 3 years, or - the patient is of childbearing age and has had an abnormal Pap Smear in the preceding 3 years If unsure of previous services or if more often than annually (even for medical reasons), need to complete ABN and use modifier GA to indicate ABN was obtained as patient will be responsible for payment of these services. (As of 10/20/09, research/testing is being done to see if payable more frequently when submitted/appealed w/notes supporting medical necessity). NOTE: Online eligibility does provide information regarding prior services received. Refer to User Guide: Online Eligibility Requests. Screening Pelvic & Breast Exam: G0101 Screening Pap Smear: Q obtaining, preparing, & conveyance of cervical or vaginal smear to lab NOTE: If unsatisfactory smear and new smear needs to be done, append mod 76 with Dx V76.2 and either V76.47 or V76.49 Notes: G0101 & Q0091 may be billed together on the same date of service. Further information included in the 2/1998, 5/1998, 2/2003, 4/2001, 7/2003, & 8/2002 Providers News Low Risk Patients V76.49 (to be used for women w/o a cervix) V76.47 (vaginal) V76.2 (cervical) V72.31 (Eff 07/01/05-must be full GYN exam) High Risk Patients V15.89 * More Frequent obtaining/preparing and conveyance of a Pap Smear, because of CA Dx, i.e., 795.0; (i.e., How to bill Q0091 when more frequent use of Q0091 than guidelines is warranted; is pending response from Q&A Medicare.) All women Medicare beneficiaries No coinsurance and no Part B for the Pap Smear amount with no Part B for the Exam and Collection of the Pap Updated 10/27/09 F:\Admin Services\MDS\Medicare Part B Covered Preventive Services.doc 5 of 8

10 Prostate Cancer Screening: Effective DOS: 01/01/2000 Frequency: Digital Rectal Examination (DRE) - once every year Prostate Specific Antigen (PSA) screening test once every year G0102 (DRE) V76.44 G0103 (PSA) Use for Diagnostic PSA testing only if diagnosed (See Retired Local Coverage with condition warranting per LA Medicare Medguide, Determinations) Prostate Cancer Screening section available via: Medicare beneficiaries (men) age 50 and older for DRE No coinsurance and no Part B for the PSA Test Further information included in the 12/1999 & 10/2002 Providers News Smoking Cessation: Effective DOS: 03/22/2005 Frequency: Two cessation counseling attempts annually (1 attempt = up to 4 sessions, up to 8 sessions in a 12 month period) (use G0375 prior to 01/01/2008) counseling 3-10 mins 99407(use G0376 prior to 01/01/2008) counseling > 10 mins Further information included in the 06/2005 Providers News Condition that is adversely affected by tobacco use or condition being treated with a therapeutic agent Individuals who use tobacco and have a disease or adverse health effect linked to tobacco use or taking a therapeutic agent whose metabolism or dosing is affected by tobacco Updated 10/27/09 F:\Admin Services\MDS\Medicare Part B Covered Preventive Services.doc 6 of 8

11 Vaccinations: Frequency: Influenza (Flu) once per flu season in the fall or winter (09/01-04/30); more frequently if medically necessary Influenza (Flu) 90655, 90656, 90657, 90658, Administration G0008 * All Medicare beneficiaries If provider accepts assignment no Coinsurance and no Part B for flu Introduced 09/01/09; Effective 10/1/09: Influenza A (H1N1) vaccine for Swine Flu once per flu season, may require 2 administrations (unknown at this time) Can be given in conjunction to Influenza (Flu) vaccine Pneumonia (PPV) once in a lifetime; additional shots may be provided based on risk Hepatitis B (HBV) for patients at medium to high risk for hepatitis; scheduled dosages required All other vaccines are non-covered unless directly related to injury or exposure to disease or condition (i.e., tetanus for injury, etc.) Refer to User Guide: Vaccines and Administration Influenza A - G9142 Administration - G9141 Vaccine (G9142) will be provided free to providers, expected availability is 10/15/09; therefore only the administration will be payable. The vaccine should be billed as a charge. For more information, see MLM SE0920.Contact information for supplies of H1N1 vaccine can be found at: m?s_cid=ccu083109_vaccinepoc_e Pneumonia (PPV) 90669, Administration - G0009 Hepatitis B (HBV) 90740, 90743, 90744, 90746, non-covered Administration - G0010 Administration or (OPPS hospitals only) + denotes add-on code Further information included in the 10/1999, 12/1999, 2/2003, & 11/2003 Providers News and Quick Reference Information: Medicare Immunization Billing 10/2006 Vaccine CPT code as related to service provided V03.82* V05.3 * Effective 10/01/2006: Dx V06.6 should be reported in lieu of and V03.82 when purpose of visit was to receive both vaccines and both vaccines were provided on the same DOS As related to service provided (should indicate injury or direct exposure to disease or condition) Not covered by Medicare unless directly related to an injury or direct exposure to disease or condition If provider accepts assignment no Coinsurance and no Part B for pneumonia For Hepatitis B shots 20% of the Medicare approved amount after the Part B ; mandatory assignment for Vaccine, but not for Administration; must split bill Updated 10/27/09 F:\Admin Services\MDS\Medicare Part B Covered Preventive Services.doc 7 of 8

12 Injections: Therapeutic, prophylactic and diagnostic injections and infusions 90772**, 90773** and 90774** - must be billed with corresponding J code J code must have comment A.B19 linked with dosage information; remove HPSA modifiers if applicable; if diagnosis provided is compatible with J codes, use same diagnosis codes; not billable with NCC procedures 11900, unless modifier 59 applicable **Effective DOS: 01/01/ deleted, use deleted, use deleted, use **NOTE: This document is distributed with the E&M Service Manual. Updated 10/27/09 F:\Admin Services\MDS\Medicare Part B Covered Preventive Services.doc 8 of 8