THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS DISTRICT 201 Q2

Transcription

1 THE INTERNATIONAL ASSOCIATION OF LIONS CLUBS DISTRICT 201 Q2 MANUAL FOR CLUB PRESIDENTS 2012/2013

2 Club s Manual LIONS CLUBS INTERNATIONAL DISTRICT 201 Q Dear Lions Congratulations on accepting the position of of your Club for the 2012/13 Lions year. The content of this manual as well as, the and Treasurer manuals are very informative and will assist you all to plan the year ahead. It is advisable that you meet with your and Treasurer and become familiar with the information in each other's manuals. Two important items are the completion of the Monthly Membership Reports (MMRs) and the International Activities Report, this year these are to be completed online. Details are in the Secretaries manual and an instructional CD is also available. Copies still need to be sent to your Cabinet and Zone Chairman. Remember all your District Officers are only an or phone call away and are willing to help you and your Club. Work closely with your and Treasurer throughout the year and remember that you are ultimately responsible for all the clubs accounts and secretarial duties being performed. I hope you have a successful, rewarding and enjoyable year. Lion Doug Winterflood DISTRICT GOVERNOR 2012/2013 1

3 Club s Manual District Governor District 201Q2-2012/13 Lion Doug Winterflood Lions Club of Proserpine Lion Doug was born in Brisbane but raised in Rockhampton the eldest of 4 children and the only son. Secondary schooling was completed at the Christian Brothers College in Rockhampton after primary school at the Wandal Convent School. After completing his Senior studies he had a succession of positions until called up to the Army in Subsequently he spent most of the next 14 years in the Royal Australian Survey Corps as a Topographic Surveyor and this meant being involved in map production for the Australian National Mapping program attaining the rank of Staff Sergeant. Although at times the Government budget for defence would get very lean the Survey Corps mainly acted on the Australian Aid budget and as a result Doug worked on projects in PNG, Sumatra, Java, Irian Jaya, the Celebes, Fiji and the Solomon Islands in all cases involved in mapping programs. After discharge in 1981 Doug worked on various civil construction projects until joining Whitsunday Surveys in Doug has a soft spot for the Whitsundays as it was here that he met his dear wife Betty and had 13 wonderful years with her prior to her succumbing to the ravages of cancer. Just after Betty s passing Doug returned to the Whitsundays and was invited to join the Lions Club of Proserpine in 2003 by his business partner Tim McBride and has been on the Club s board since July After a couple of years in Lions Doug decided that he wanted to know more about how Lions operated and was fortunate enough to have been asked to be a member of PDG Dianne s Cabinet. Subsequently Doug has worked on Rod, John, Pat & Barry s Cabinets and has thoroughly enjoyed his obligations and friends made on the District Cabinet. Experience at Club Level:,, Treasurer (7 years) Formatted: Level 1 Experience at District Level: Zone Chairman & , Chairman Camp Kanga , 2 nd Vice District Governor and as 1 st Vice District Governor in For his work on Cabinet Doug has been awarded a Melvin Jones Fellowship, a James D. Richardson Honour Award and an Ian M. Stockdale Humanitarian Award. During the time that Doug has been a member of Lions he has attended 6 District Conventions, 4 Multiple District conventions and was a member of the Volunteeer committee for the 2010 International Convention in Sydney. 2

4 Club s Manual CLUB PRESIDENT S MANUAL TABLE OF CONTENTS District Governor s Message 1 District Governor s Profile 2 Code of Ethics & Lions Clubs Purposes 4 The Club 5 Monthly Diary with Dinner Meeting & Board Meeting Agendas 6-41 District Organisation District Convention 44 Induction Ceremonies District Governor s Contest 48 Invocations 49 National Anthem of Australia & National Anthem of Papua New Guinea 50 3

5 Club s Manual LIONS CLUBS INTERNATIONAL CODE OF ETHICS TO SHOW my faith in the worthiness of my vocation by industrious application to the end that I may merit a reputation for quality of service. TO SEEK success and to demand all fair remuneration of profit as my just due, but to accept no profit or success at the price of my own self respect lost because of unfair advantage taken or because of questionable acts on my part. TO REMEMBER that in building up my own business it is not necessary to tear down another s; to be loyal to my clients or customers and true to myself. WHENEVER a doubt arises as to the right or ethics of my position or action towards others, to resolve such doubt against myself. TO HOLD friendship as an end and not a means. To hold that true friendship exists not on account of the service performed by one to another, but that true friendship demands nothing but accepts service in the spirit in which it is given. ALWAYS bear in mind my obligations as a citizen to my nation, my state and my community, and to give them my unswerving loyalty in word, act and deed. To give them freely of my time, labor and means. TO AID others by giving my sympathy to those in distress, my aid to the weak, and my substance to the needy. TO BE CAREFUL with my criticism and liberal with my praise; to build up and not destroy Lions Motto: WE SERVE Lioness Motto: WE SERVE TOO LIONS CLUBS INTERNATIONAL PURPOSES (As adopted in Australia) To create and foster a spirit of understanding among the peoples of the world. To promote the principles of good government and good citizenship. To fund and otherwise serve the civic, cultural, social and moral welfare of the community. To assist financially, culturally, socially, and morally the disabled, disadvantaged and infirm of the community both directly and also indirectly. To unite the Clubs in the bonds of friendship, good fellowship and mutual understanding. To provide a forum for the open discussion of all matters of public interest; provided, however, that partisan politics and sectarian religion shall not be debated by Club members. To encourage service-minded people to serve their community without personal financial reward, and to encourage efficiency and promote high ethical standards in commerce, industry, professions, public works and private endeavours. The Slogan: LIBERTY, INTELLIGENCE, OUR NATIONS SAFETY Lions Clubs International MISSION STATEMENT TO EMPOWER volunteers to serve their communities, meet humanitarian needs, encourage peace and promote international understanding through Lions clubs. 4

6 Club s Manual The Club He/she is the chief executive officer of the club who presides at all meetings of the board of directors and the club. The president issues the call for regular meetings and special meetings of the board of directors and the club, and appoints the standing and special committees of the club while cooperating with chairpersons to ensure regular functioning and reporting of such committees. He/she sees that officers are elected as provided for by the constitution and by-laws, and cooperates as an active member of the district governor's advisory committee of the zone in which this club is located. Further Reading: Lions Clubs International Multiple District 201 Club Administration Manual November Chapter 5 Club (copy on District CD) 5

7 Club s Manual JULY 2012 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

8 Club s Manual DINNER MEETING AGENDA Date /07/2012 (Please mark mealtime to suit) Starting Time: Be Seated (Gong) Lions and guests, I declare the meeting open and welcome you to this meeting of the Lions Club of Invocation Loyal Toast National Anthem (Suggestion) Apologies Introduction of Guests Self Introduction of Lions and Partners Lions Club Objects or Lions Code of Ethics or Mission Statement All Lions s Report s Report, Minutes, Business Arising & Correspondence (as required) Treasurer s Report (as required) Treasurer Relevant Committee Reports Lions Information Talk Introduction of Guest Speaker Guest Speaker.. Vote of Thanks Tail Twisting Draw Raffle Close (Next Meeting, date, time, venue, occasion) Notes:... 7

9 Club s Manual BOARD MEETING AGENDA Date /07/2012 Starting Time:.. (Check if there is a Quorum) Declare Board of Directors Meeting open PRESIDENT S REPORT MINUTES OF LAST MEETING Mover.. Seconder CORRESPONDENCE INWARDS AND OUTWARDS Mover.. Seconder Chairman () Business arising out of the Correspondence Membership and Activities Reports Treasurer s Report Balances Administration Account $... Activities Account $... Accounts for Payment $... Mover Seconder. Relevant Committee Reports.... Lion Lion... Lion... Lion BUSINESS ON AGENDA Other general business Close (Next Meeting, date, time, venue, occasion) Notes:

10 Club s Manual AUGUST 2012 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

11 Club s Manual DINNER MEETING AGENDA Date /08/2012 (Please mark mealtime to suit) Starting Time: Be Seated (Gong) Lions and guests, I declare the meeting open and welcome you to this meeting of the Lions Club of Invocation Loyal Toast National Anthem (Suggestion) Apologies Introduction of Guests Self Introduction of Lions and Partners Lions Club Objects or Lions Code of Ethics or Mission Statement All Lions s Report s Report, Minutes, Business Arising & Correspondence (as required) Treasurer s Report (as required) Treasurer Relevant Committee Reports Lion: Lion... Lion... Lions Information Talk Lion: Introduction of Guest Speaker Guest Speaker Vote of Thanks Lion:... Tail Twisting Draw Raffle Close (Next Meeting, date, time, venue, occasion) Notes: 10

12 Club s Manual BOARD MEETING AGENDA Date /08/2012 Starting Time:.. (Check if there is a Quorum) Declare Board of Directors Meeting open PRESIDENT S REPORT MINUTES OF LAST MEETING Mover.. Seconder CORRESPONDENCE INWARDS AND OUTWARDS Mover.. Seconder Chairman () Business arising out of the Correspondence Membership and Activities Reports Treasurer s Report Balances Administration Account $... Activities Account $... Accounts for Payment $... Mover Seconder. Relevant Committee Reports.... Lion... Lion... Lion... Lion BUSINESS ON AGENDA Other general business Close (Next Meeting, date, time, venue, occasion) Notes:

13 Club s Manual SEPTEMBER 2012 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

14 Club s Manual DINNER MEETING AGENDA Date /09/2012 (Please mark mealtime to suit) Starting Time: Be Seated (Gong) Lions and guests, I declare the meeting open and welcome you to this meeting of the Lions Club of Invocation Loyal Toast National Anthem (Suggestion) Apologies Introduction of Guests Self Introduction of Lions and Partners Lions Club Objects or Lions Code of Ethics or Mission Statement All Lions s Report s Report, Minutes, Business Arising & Correspondence (as required) Treasurer s Report (as required) Treasurer Relevant Committee Reports Lions Information Talk Introduction of Guest Speaker Guest Speaker.. Vote of Thanks Tail Twisting Draw Raffle Close (Next Meeting, date, time, venue, occasion) Notes: 13

15 Club s Manual BOARD MEETING AGENDA Date /09/2012 Starting Time:.. (Check if there is a Quorum) Declare Board of Directors Meeting open PRESIDENT S REPORT MINUTES OF LAST MEETING Mover.. Seconder CORRESPONDENCE INWARDS AND OUTWARDS Mover.. Seconder Chairman () Business arising out of the Correspondence Membership and Activities Reports Treasurer s Report Balances Administration Account $... Activities Account $... Accounts for Payment $... Mover Seconder. Relevant Committee Reports.... Lion... Lion... Lion... Lion BUSINESS ON AGENDA Other general business Close (Next Meeting, date, time, venue, occasion) Notes:

16 Club s Manual OCTOBER 2012 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

17 Club s Manual DINNER MEETING AGENDA Date /10/2012 (Please mark mealtime to suit) Starting Time: Be Seated (Gong) Lions and guests, I declare the meeting open and welcome you to this meeting of the Lions Club of Invocation Loyal Toast National Anthem (Suggestion) Apologies Introduction of Guests Self Introduction of Lions and Partners Lions Club Objects or Lions Code of Ethics or Mission Statement All Lions s Report s Report, Minutes, Business Arising & Correspondence (as required) Treasurer s Report (as required) Treasurer Relevant Committee Reports Lions Information Talk Introduction of Guest Speaker Guest Speaker.. Vote of Thanks Tail Twisting Draw Raffle Close (Next Meeting, date, time, venue, occasion) Notes: 16

18 Club s Manual BOARD MEETING AGENDA Date /10/2012 Starting Time:.. (Check if there is a Quorum) Declare Board of Directors Meeting open PRESIDENT S REPORT MINUTES OF LAST MEETING Mover.. Seconder CORRESPONDENCE INWARDS AND OUTWARDS Mover.. Seconder Chairman () Business arising out of the Correspondence Membership and Activities Reports Treasurer s Report Balances Administration Account $... Activities Account $... Accounts for Payment $... Mover Seconder. Relevant Committee Reports.... Lion... Lion... Lion... Lion BUSINESS ON AGENDA Other general business Close (Next Meeting, date, time, venue, occasion) Notes:

19 Club s Manual NOVEMBER 2012 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

20 Club s Manual DINNER MEETING AGENDA Date /11/2012 (Please mark mealtime to suit) Starting Time: Be Seated (Gong) Lions and guests, I declare the meeting open and welcome you to this meeting of the Lions Club of Invocation Loyal Toast National Anthem (Suggestion) Apologies Introduction of Guests Self Introduction of Lions and Partners Lions Club Objects or Lions Code of Ethics or Mission Statement All Lions s Report s Report, Minutes, Business Arising & Correspondence (as required) Treasurer s Report (as required) Treasurer Relevant Committee Reports Lions Information Talk Introduction of Guest Speaker Guest Speaker.. Vote of Thanks Tail Twisting Draw Raffle Close (Next Meeting, date, time, venue, occasion) Notes: 19

21 Club s Manual BOARD MEETING AGENDA Date /11/2012 Starting Time:.. (Check if there is a Quorum) Declare Board of Directors Meeting open PRESIDENT S REPORT MINUTES OF LAST MEETING Mover.. Seconder CORRESPONDENCE INWARDS AND OUTWARDS Mover.. Seconder Chairman () Business arising out of the Correspondence Membership and Activities Reports Treasurer s Report Balances Administration Account $... Activities Account $... Accounts for Payment $... Mover Seconder. Relevant Committee Reports.... Lion... Lion... Lion... Lion BUSINESS ON AGENDA Other general business Close (Next Meeting, date, time, venue, occasion) Notes:

22 Club s Manual DECEMBER 2012 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

23 Club s Manual DINNER MEETING AGENDA Date /12/2012 (Please mark mealtime to suit) Starting Time: Be Seated (Gong) Lions and guests, I declare the meeting open and welcome you to this meeting of the Lions Club of Invocation Loyal Toast National Anthem (Suggestion) Apologies Introduction of Guests Self Introduction of Lions and Partners Lions Club Objects or Lions Code of Ethics or Mission Statement All Lions s Report s Report, Minutes, Business Arising & Correspondence (as required) Treasurer s Report (as required) Treasurer Relevant Committee Reports Lions Information Talk Introduction of Guest Speaker Guest Speaker.. Vote of Thanks Tail Twisting Draw Raffle Close (Next Meeting, date, time, venue, occasion) Notes: 22

24 Club s Manual BOARD MEETING AGENDA Date /12/2012 Starting Time:.. (Check if there is a Quorum) Declare Board of Directors Meeting open PRESIDENT S REPORT MINUTES OF LAST MEETING Mover.. Seconder CORRESPONDENCE INWARDS AND OUTWARDS Mover.. Seconder Chairman () Business arising out of the Correspondence Membership and Activities Reports Treasurer s Report Balances Administration Account $... Activities Account $... Accounts for Payment $... Mover Seconder. Relevant Committee Reports.... Lion... Lion... Lion... Lion BUSINESS ON AGENDA Other general business Close (Next Meeting, date, time, venue, occasion) Notes:

25 Club s Manual JANUARY 2013 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

26 Club s Manual DINNER MEETING AGENDA Date /01/2013 (Please mark mealtime to suit) Starting Time: Be Seated (Gong) Lions and guests, I declare the meeting open and welcome you to this meeting of the Lions Club of Invocation Loyal Toast National Anthem (Suggestion) Apologies Introduction of Guests Self Introduction of Lions and Partners Lions Club Objects or Lions Code of Ethics or Mission Statement All Lions s Report s Report, Minutes, Business Arising & Correspondence (as required) Treasurer s Report (as required) Treasurer Relevant Committee Reports Lions Information Talk Introduction of Guest Speaker Guest Speaker.. Vote of Thanks Tail Twisting Draw Raffle Close (Next Meeting, date, time, venue, occasion) Notes: 25

27 Club s Manual BOARD MEETING AGENDA Date /01/2013 Starting Time:.. (Check if there is a Quorum) Declare Board of Directors Meeting open PRESIDENT S REPORT MINUTES OF LAST MEETING Mover.. Seconder CORRESPONDENCE INWARDS AND OUTWARDS Mover.. Seconder Chairman () Business arising out of the Correspondence Membership and Activities Reports Treasurer s Report Balances Administration Account $... Activities Account $... Accounts for Payment $... Mover Seconder. Relevant Committee Reports.... Lion... Lion... Lion... Lion BUSINESS ON AGENDA Other general business Close (Next Meeting, date, time, venue, occasion) Notes:

28 Club s Manual FEBRUARY 2013 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

29 Club s Manual DINNER MEETING AGENDA Date /02/2013 (Please mark mealtime to suit) Starting Time: Be Seated (Gong) Lions and guests, I declare the meeting open and welcome you to this meeting of the Lions Club of Invocation Loyal Toast National Anthem (Suggestion) Apologies Introduction of Guests Self Introduction of Lions and Partners Lions Club Objects or Lions Code of Ethics or Mission Statement All Lions s Report s Report, Minutes, Business Arising & Correspondence (as required) Treasurer s Report (as required) Treasurer Relevant Committee Reports Lions Information Talk Introduction of Guest Speaker Guest Speaker.. Vote of Thanks Tail Twisting Draw Raffle Close (Next Meeting, date, time, venue, occasion) Notes: 28

30 Club s Manual BOARD MEETING AGENDA Date /02/2013 Starting Time:.. (Check if there is a Quorum) Declare Board of Directors Meeting open PRESIDENT S REPORT MINUTES OF LAST MEETING Mover.. Seconder CORRESPONDENCE INWARDS AND OUTWARDS Mover.. Seconder Chairman () Business arising out of the Correspondence Membership and Activities Reports Treasurer s Report Balances Administration Account $... Activities Account $... Accounts for Payment $... Mover Seconder. Relevant Committee Reports.... Lion... Lion... Lion... Lion BUSINESS ON AGENDA Other general business Close (Next Meeting, date, time, venue, occasion) Notes:

31 Club s Manual MARCH 2013 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

32 Club s Manual DINNER MEETING AGENDA Date /03/2013 (Please mark mealtime to suit) Starting Time: Be Seated (Gong) Lions and guests, I declare the meeting open and welcome you to this meeting of the Lions Club of Invocation Loyal Toast National Anthem (Suggestion) Apologies Introduction of Guests Self Introduction of Lions and Partners Lions Club Objects or Lions Code of Ethics or Mission Statement All Lions s Report s Report, Minutes, Business Arising & Correspondence (as required) Treasurer s Report (as required) Treasurer Relevant Committee Reports Lions Information Talk Introduction of Guest Speaker Guest Speaker.. Vote of Thanks Tail Twisting Draw Raffle Close (Next Meeting, date, time, venue, occasion) Notes: 31

33 Club s Manual BOARD MEETING AGENDA Date /03/2013 Starting Time:.. (Check if there is a Quorum) Declare Board of Directors Meeting open PRESIDENT S REPORT MINUTES OF LAST MEETING Mover.. Seconder CORRESPONDENCE INWARDS AND OUTWARDS Mover.. Seconder Chairman () Business arising out of the Correspondence Membership and Activities Reports Treasurer s Report Balances Administration Account $... Activities Account $... Accounts for Payment $... Mover Seconder. Relevant Committee Reports.... Lion... Lion... Lion... Lion BUSINESS ON AGENDA Other general business Close (Next Meeting, date, time, venue, occasion) Notes:

34 Club s Manual APRIL 2013 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

35 Club s Manual DINNER MEETING AGENDA Date /04/2013 (Please mark mealtime to suit) Starting Time: Be Seated (Gong) Lions and guests, I declare the meeting open and welcome you to this meeting of the Lions Club of Invocation Loyal Toast National Anthem (Suggestion) Apologies Introduction of Guests Self Introduction of Lions and Partners Lions Club Objects or Lions Code of Ethics or Mission Statement All Lions s Report s Report, Minutes, Business Arising & Correspondence (as required) Treasurer s Report (as required) Treasurer Relevant Committee Reports Lions Information Talk Introduction of Guest Speaker Guest Speaker.. Vote of Thanks Tail Twisting Draw Raffle Close (Next Meeting, date, time, venue, occasion) Notes: 34

36 Club s Manual BOARD MEETING AGENDA Date /04/2013 Starting Time:.. (Check if there is a Quorum) Declare Board of Directors Meeting open PRESIDENT S REPORT MINUTES OF LAST MEETING Mover.. Seconder CORRESPONDENCE INWARDS AND OUTWARDS Mover.. Seconder Chairman () Business arising out of the Correspondence Membership and Activities Reports Treasurer s Report Balances Administration Account $... Activities Account $... Accounts for Payment $... Mover Seconder. Relevant Committee Reports.... Lion... Lion... Lion... Lion BUSINESS ON AGENDA Other general business Close (Next Meeting, date, time, venue, occasion) Notes:

37 Club s Manual MAY 2013 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

38 Club s Manual DINNER MEETING AGENDA Date /05/2013 (Please mark mealtime to suit) Starting Time: Be Seated (Gong) Lions and guests, I declare the meeting open and welcome you to this meeting of the Lions Club of Invocation Loyal Toast National Anthem (Suggestion) Apologies Introduction of Guests Self Introduction of Lions and Partners Lions Club Objects or Lions Code of Ethics or Mission Statement All Lions s Report s Report, Minutes, Business Arising & Correspondence (as required) Treasurer s Report (as required) Treasurer Relevant Committee Reports Lions Information Talk Introduction of Guest Speaker Guest Speaker.. Vote of Thanks Tail Twisting Draw Raffle Close (Next Meeting, date, time, venue, occasion) Notes: 37

39 Club s Manual BOARD MEETING AGENDA Date /05/2013 Starting Time:.. (Check if there is a Quorum) Declare Board of Directors Meeting open PRESIDENT S REPORT MINUTES OF LAST MEETING Mover.. Seconder CORRESPONDENCE INWARDS AND OUTWARDS Mover.. Seconder Chairman () Business arising out of the Correspondence Membership and Activities Reports Treasurer s Report Balances Administration Account $... Activities Account $... Accounts for Payment $... Mover Seconder. Relevant Committee Reports.... Lion... Lion... Lion... Lion BUSINESS ON AGENDA Other general business Close (Next Meeting, date, time, venue, occasion) Notes:

40 Club s Manual JUNE 2013 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

41 Club s Manual DINNER MEETING AGENDA Date /06/2013 (Please mark mealtime to suit) Starting Time: Be Seated (Gong) Lions and guests, I declare the meeting open and welcome you to this meeting of the Lions Club of Invocation Loyal Toast National Anthem (Suggestion) Apologies Introduction of Guests Self Introduction of Lions and Partners Lions Club Objects or Lions Code of Ethics or Mission Statement All Lions s Report s Report, Minutes, Business Arising & Correspondence (as required) Treasurer s Report (as required) Treasurer Relevant Committee Reports Lions Information Talk Introduction of Guest Speaker Guest Speaker.. Vote of Thanks Tail Twisting Draw Raffle Close (Next Meeting, date, time, venue, occasion) Notes: 40

42 Club s Manual BOARD MEETING AGENDA Date /06/2013 Starting Time:.. (Check if there is a Quorum) Declare Board of Directors Meeting open PRESIDENT S REPORT MINUTES OF LAST MEETING Mover.. Seconder CORRESPONDENCE INWARDS AND OUTWARDS Mover.. Seconder Chairman () Business arising out of the Correspondence Membership and Activities Reports Treasurer s Report Balances Administration Account $... Activities Account $... Accounts for Payment $... Mover Seconder. Relevant Committee Reports.... Lion... Lion... Lion... Lion BUSINESS ON AGENDA Other general business Close (Next Meeting, date, time, venue, occasion) Notes:

43 Club s Manual DISTRICT ORGANISATION DISTRICT CABINET As required by the Lions Clubs International Constitution, each District Governor must have a District Cabinet composed of the District Governor as Chairman, the Immediate Past District Governor, the 1 st & 2 nd Vice District Governors and the following who shall be appointed: the Cabinet, the Cabinet Treasurer, the Zone Chairmen and such other District Chairmen as the District Governor of the day may appoint. The District Cabinet usually meets four times during each year. A full listing of the District Officers of this district is shown the MD Lions Directory, together with a listing of clubs by District and zones. Each District Officer is available to advise and assist your club with any matters related to his or her specific portfolio. Please take advantage of their experience and expertise. If you wish to know more about specific District Officer s portfolios, then invite the appropriate chairman along to one of your club meetings. ZONES Our Lions District is divided for administration purposes into a number of Zones with each Zone presided over by a Zone Chairman. The Duties of your Zone Chairman are defined in the Lions Clubs International By-laws and are reproduced below: ZONE CHAIRMAN According to Article II, Section 4 (4) of the International By-Laws, the Zone Chairman, subject to the supervision and direction of the District Governor, shall be the chief administrative officer in his/her Zone. Their specific responsibilities shall be to: (a) Further the Purposes and Objects of this Association. (b) Serve as Chairman of the District Governor's Advisory Committee in his/her Zone and, as such Chairman, to call regular meetings of said Committee. (c) Play an active role in organising new clubs and keep informed on the activities and wellbeing of all clubs in his/her Zone. (d) Perform such other functions and acts as may be required of him/her by the International Board of Directors through the Zone Chairman's manual and other directives. Your Zone Chairman is there to advise and help you at any time. If you are unsure of anything, do not hesitate to ask. Zone Chairman is required to make an official visit to your club during his or her term of office and it is expected that they will be the guest speaker on such occasion. In addition to this official visit, they are also expected to visit your club meetings on other occasions during the year. 42

44 Club s Manual ZONE MEETINGS You can see from the above extract from the By-laws that the Zone Chairman serves as Chairman of the District Governor's Advisory Committee in his Zone and in this capacity is required to call regular meetings of the Committee. The,, Treasurer and Membership Committee Chairman of each club are expected to attend these meetings and any other club members are welcome and encouraged to attend. It is normal to hold four Advisory Meetings during the course of the year. The purpose of the Zone Advisory Meetings is to discuss matters of mutual interest to the clubs in each Zone and to provide an opportunity for the clubs to have an input to the District Cabinet Meeting by way of comment, criticism or recommendations. CABINET SECRETARY AND CABINET TREASURER The duties of the Cabinet and Cabinet Treasurer are also defined in the Lions clubs International By-laws and are reproduced below: According to Article II, Section 4, (5) of the International By-laws, the Cabinet and Cabinet Treasurer shall act under the supervision of the District Governor. The specific responsibilities of each shall be to: (a) Further to Purposes and Objects of the Association. (b) Perform such other functions and acts as may be required of each by the International Board of Directors through the Cabinet -Treasurers Manual and other directives. DISTRICT CABINET In addition to appointing the Cabinet Officers listed above, the District Cabinet includes such other District Chairmen as the District Governor of the day may appoint. The duties of the District Chairmen are also defined in the Lions Clubs International By-Laws and are reproduced below: According to Article II, Section 4, (6) of the International By-laws, other District Cabinet Members, subject to the supervision of the District Governor, shall perform such functions and acts as may be required of them by the International Board of Directors and by provisions of the respective constitutions and By-laws. The duties of the District Chairmen are generally to be responsible for specific administrative or fundraising activities (e.g. Christmas Cakes, Lion Mints, Insurance, Youth of the Year Quest) within the District and to act as co-ordinator between club level activities and District, State or Multiple District levels. District Chairmen will correspond with your club from time to time during their term of office and many would welcome the opportunity to address a meeting of your club on their particular portfolio. Do not hesitate to contact them if they can help you in any way. 43

45 Club s Manual DISTRICT CONVENTION CONVENTION NOTICES OF MOTION AND NOMINATIONS You should be aware that notices of motion of a project nature must be received by the Cabinet at least ninety (90) days prior to the date of opening of the District convention (Standard Form District Constitution, Article 9 Section 1). Notices of motion other than projects, as well as various nominations (e.g. District Governor, 1 st & 2 nd Vice District Governors) are required sixty (60) days prior to the date of opening of the District convention. You will receive a copy of all motions to be placed before the Convention at least thirty (30) days (or in the case of motions to establish a District Project forty five (45) days) prior to the opening of the District Convention. These motions should be brought to the attention of the board of directors of your club so that they may direct the clubs delegates how to vote (if this is the way the club works, some clubs allow the delegates to listen to the debate and then make their own decision). CALL FOR DELEGATES AND ALTERNATES The International Constitution (Article VII Section 6) and the District Constitution (Article 8 Section 4 and 5) determine the number of delegates and alternates for which a club is entitled. Article VII Section 6 of the International Constitution states that: "Each chartered club in good standing in the Association and its District (Single or Sub and Multiple) shall be entitled in each annual convention of its District (Single or Sub and Multiple) to one (1) delegate and one (1) alternate for each ten (10) members, or major fraction thereof, of said club as sown by the records of the international 'Office of the first day of the month last preceding that month during which the convention is held, PROVIDED, however, that each such club shall be entitled to at least one (1) delegate and one (1) alternate; and FURTHER PROVIDED, that each District (Single or Sub and Multiple) may, by express provision in its respective Constitution and By-laws, grant full delegate status to each Past District Governor who is a member of a club in such District independent of the club delegate quotas herein above specified." This means that for a November Convention, the Delegates/Alternates would be based on the club membership in, the records of the International Office as at 1st October. REMEMBERENCE CEREMONY At the same time as details of delegates and alternates are requested, you will need to advise the Cabinet of details of Lions, Leos, Lionesses and partners who have passed away since the last District Convention. MULTIPLE DISTRICT CONVENTION Basically, the same rules apply for a Multiple District Convention as for a District Convention. The main difference is that notices of motion of a project nature close on the 31st December, regardless of the date of the convention. The same rules apply for the determination of delegates and alternates. It should be noted that your club must be financial to be eligible to vote at a District or Multiple District Convention. 44

46 Club s Manual Induction Ceremony No. 1 We are about to begin the initiation ceremony which will welcome a new member to the fellowship of the Lions Club of This is a most important occasion for the new member and for the club, and I would be pleased if you could give this ceremony your full attention. Will the club secretary please bring forward the candidate(s) for induction and his/her sponsor(s).. has the board of directors approved the application of the candidate for induction as a member of this club? On behalf of the officers and members of the Lions Club of, I express our pleasure that you have accepted the invitation to become a member of this club and Lions Clubs International. The International Association of Lions Clubs was conceived at a meeting in Chicago, Illinois, in 1917 under the leadership of our founder, Melvin Jones. Form that meeting came the associations first annual convention held also in 1917 in Dallas, Texas with 23 clubs participating. By 1920 the association doubled its membership and extended into Canada. By 1927 it expanded into Mexico and China, becoming truly international. At the present time there are about 1.4 million lions in 185 countries and geographical locations throughout the world, making our association the world s largest and most active service organisation. The first club in Australia was formed in Lismore in From that beginning there are now approximately 1400 clubs throughout Australia with a combined membership approaching 28,000 lions. The Lions Club of... has a proud history, having charted in It has been very successful club, both within it s own community, and the wider community of our Lions District. You will find your fellow members to be helpful and friendly, and they will do their best to make you welcome. Membership of a Lions club signifies your acceptance of certain obligations, most of which are embodied in the Lions Objects and Ethics. At this stage, I would like the Objects and Ethics to be read and ask... to read the Objects, Followed by Lion reading the Ethics. Since you have expressed a desire to affiliate with this club and with Lions Clubs International, I will now administer the oat of membership and ask that you respond to my words with a simple I do or I will. Do you hereby accept membership in the Lions Club of. knowing that such membership obligates you to participate in all functions of the club? I do To the best of your ability, will you abide by the Lions Code of Ethics, attend meetings regularly, accept such assignments, as are given to you and contribute your share to the programs of your club, district and Lions Clubs International? I will Within your first six months of membership, will you undertake to attend a Lions information day, as well as submitting a completed club survey form to the Club Care committee? 45

47 Club s Manual I will Your sponsor will now present to you the Lions emblem button which signifies your membership. (sponsor affix button to clothing or new member) Now I would like to ask the sponsor, Lion. To respond to my words with a simple I will as I outline his/ her many obligations. Lion. It is your responsibility as sponsor to:- Make your new member feel welcome by offer introductions to all club members Provide your new member with information about the club, its officers and constitution See to it that assignments are given immediately, thereby enabling the new member to become an active Lion Be ready to answer any questions that may arise Encourage the new member to develop into an outstanding lion I will Will you undertake these responsibilities to be best of your ability? Lion. you are now a member of the Lions Club of.. On behalf of the club, I now present you with your official certificate of membership and a new member kit which will help you to get off to a good start in your life as a Lion. We are all proud and happy to have you as a member of the Lions Club of. Fellow Lion. Wear that emblem constantly, with pride. Let me congratulate you and welcome you into the greatest of all service club organisations the International Association of Lions Clubs. At this point I would like your partner to join you to so that we may welcome him/her into our family, also. We wish you both a long and happy association with lions. Lions please welcome your new member and his/her partner.. NB: With both this version and the following version, if the Objects and Purposes have been read earlier in the meeting it is not necessary to have them read again. You simply say that the Objects and Purposes have been read earlier. It is preferable, of course, to have them as part of the induction ceremony and you may consider changing your usual agenda to include them here. I would like to say to each new member that your priorities are (1) to your family, (2) to your job or business and (3) any spare time you have left, please give some of that to Lions. Listen and lean about Lionism, don t be afraid to ask questions of your fellow members. Lions are great people and you will enjoy our company. 46

48 Club s Manual Induction Ceremony No. 2 We are about to begin the initiation ceremony which will welcome a new member to the fellowship of the Lions Club of This is a most important occasion for the new member and for the club, and I would be pleased if you could give this ceremony your full attention. Will the club secretary please bring forward the candidate(s) for induction and his/her sponsor(s).. has the board of directors approved the application of the candidate for induction as a member of this club? On behalf of the officers and members of the Lions Club of, I express our pleasure that you have accepted the invitation to become a member of this club and Lions Clubs International. Our club has a proud history having chartered in...as the.club in Australia. It has been a very successful club, both in its own community and the wider community of our Lions District. Of course, we are also proud to say that we are part of the world s largest service club organisation, with about 1.4 million Lions in 185 countries and geographical locations throughout the world. You have been invited to become a member of this club, not on account of what the club can do for you, but on account of what you can do for the club by way of service, for those less fortunate than yourself. Membership of a Lions Club signifies your acceptance of certain obligations, most of which are embodied in the Lions Objects and Ethics. At this stage, I would like the Objects and Ethics to be read and ask Lion. to read the objects followed by Lion reading the Ethics. I now ask you to accept these obligations by repeating the pledge after me:- In appreciation of the opportunity extended to me, to be of service to others, and to enjoy the friendship and fellowship of this Lions Club, I pledge myself to uphold its Objects and Ethics at all times. Within my first six months of membership, I understand to attend a Lions information day and submit a completed club survey form to the Club Care committee. I would now like to ask your sponsor:- Will you undertake to see that your new members is presently informed of his/her duties and obligations to this club, and will you assist him/her to become a useful member of this club in every way? Thank you. I now ask your sponsor to present to you a kit which contains much useful information about lions, including a copy of the Code of Ethics, and to affix your lapel badge. In acknowledgement of your acceptance of the Objects and Ethics of Lionism, it s now my privilege and pleasure, on behalf of Lions Clubs International, to formally welcome you to full membership of Lions Club, and say how pleased the, Directors and Members are that you have joined our Lions family. We wish you a long and happy association with lions. Lions, please welcome your new member, Lion We believe as members of Lions International that service is the rent we pay for the space we occupy on this earth. 46

49 Club s Manual DISTRICT GOVERNOR S CONTEST Rules All Clubs are automatically entered into the contest. The winner will be the Club gaining the highest points. Prizes will be awarded at the 2013 District Convention. In the case of a tie, a prize will be awarded to each Club. Lioness and Leo Clubs will compete separately for District Trophies and these will be scored by the District Governor and their respective District Chairman. POINTS CALCULATION: Attendance by incoming, and Treasurer at Incoming Officers Training 50/officer Attendance by, and Treasurer (or their representative) at Zone Meeting 50/officer District Dues paid on time 100 International Dues paid on time 100 New Members reported (per member) 50 Reinstated Members reported (per member) 50 Transferred Members reported (per member) 25 Active New Club Sponsor (Lions) (Leos) (Lioness) 100 MMR & MAR Monthly Reports received by the 20 th of each month 100 Club Bulletin received each month 50 DONATIONS OR PARTICIPATION IN FOLLOWING PROJECTS 50 POINTS PER PROJECT TO BE CLAIMED ONCE ONLY. DISTRICT District Convention Stinger Research Camp Kanga Sight Projects Children of Courage Miss Popularity Quest District Emergency Fund MULTIPLE DISTRICT Multiple District Convention Lions Christmas Cakes Lions Mints Lions Youth of the Year Lions Youth Exchange Australian Lions Foundation Walk for an Aussie Kid Aust Lions Children s Mobility Foundation Great Aussie Bar-be-cue Children s Cancer Inst. of Australia Lions Hearing Dogs Australian Lions Drug Awareness Foundation Prostate Cancer Lions Eye Health Programme (LEHP) Aust Lions Medical Research Foundation INTERNATIONAL International Convention World Service Day World Sight Day Lions Clubs International Foundation Peace Poster Competition Lions World Wide Induction Day PRESENTATION OF AWARDS 50 POINTS FOR ANY ONE CLAIM:- Melvin Jones (LCIF) Ian M Stockdale (ALF) James D Richardson (ALF) William Tresize (ALF) Ray Phippard (Lions Medical Research) Barry J Palmer Recognition (Aust Children s Mobility) Mary Jamieson Certificate (Aust Children s Mobility) Or any similar official Lions award $1000 US $1000 AUS $ 500 AUS $2000 AUS $1000 AUS $1000 AUS $ 500 AUS 46

50 Club s Manual Sample Invocations As we Lions gather here We pause to offer up this prayer, Bless now this food that we partake, And every effort that we make, To build the towns in which we live, And put in the hearts to give, To worthy causes. Bless the blind And all we do to serve mankind Be with us till we meet again And bless our land and our homes. AMEN Where there is despair, hope Where there is darkness, light Where there is sadness, joy AMEN If beams from happy human eyes Have moved me not; if morning skies. Books, and my food, and summer rain Knocked on my sullen heart in vain: Lord, thy most pointed pleasure take And stab my spirit broad awake. AMEN We bow our heads in grateful thanks, That we meet here today. We don t forget our absent friends On journeys far away The food we eat, the wine we drink, Enjoyed amongst each other Remind us in our daily lives. The needs and wants of others. In spirit and in harmony, They join us in our prayers. That peace prevail upon the earth. Not only ours but theirs. AMEN We pause in gratitude to say thanks God, For your blessings everyday, Thank you for sun, rain and food, Thank you for friends and all things good. For the Bounty of this generous land, For every gift of your good land, Thank you to-night for the food we eat And the fellowship of those we meet. AMEN Lord, make me an instrument of thy peace, Where there is hatred, let me sow love Where there is injury, pardon Where there is doubt, faith 46

51 Club s Manual "People Doing Extraordinary Things National Anthem of Australia Advance Australia Fair Australians all let us rejoice For we are young and free We ve golden soil and wealth for toil, Our home is girt by sea: Our land abounds in nature s gifts Of beach rich and rare, In history s page let every stage Advance Australia fair, In joyful strains then let us sing Advance Australia fair. Beneath our radiant Southern Cross, We ll toll with hearts and hands, To make this Commonwealth of ours Renowned of all the lands, For those who ve come across the seas With courage let us all combine To advance Australia fair. In joyful strains then let us sing, Advance Australia fair. National Anthem of Papua New Guinea Make Love, Not War! O raise all you sons of this land, Let us sing of our joy to be free, Praising God and rejoicing to be Papua New Guinea. Chorus Shout our name from the mountains to seas Papua New Guinea; Let us raise our voices and proclaim Papua New Guinea. Now give thanks to the good Lord above For his kindness, His wisdom and love For this land of our fathers so free, Papua New Guinea. Chorus Shout again for the whole world to hear Papua New Guinea. We re independent and we re free, Papua New Guinea. 46