Appendix A: Record Retention Guide for Environmental Health and Safety Records
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1 s for Safety, Health and Protection Document - AD Appendix A: Guide for Health and Safety s Area Type Required by Access to s Aerial Lifts and bucket Trucks Air Emissions Inventory Air - Any hazardous material Air - Arsenic (g)(1) OSHA (q) Arsenic Arsenic X-rays Asbestos - Bulk sampling Asbestos - personal sampling Asbestos Awareness Asbestos - medical monitoring Asbestos Containing Material - Objective Data (q)(2) Not specified 5 years IRIS - Events 3 years 5 years IRIS - Events EHS Office 50 years EHS Office 5 years 5 years Employee Health 3 years (m) (m)(4) (m)(3) OSHA (n)(1)(i) also (m)(2) 30 years 50 years EHS Office 1 year past the date of last 50 years IRIS - Events 30 years No specified 20 years Asbestos Containing Materials -Preventive Measures or Response Action keeping. 3 years
2 s for Safety, Health and Protection Document - AD Area Type Required by Asbestos Containing Materials -Removal Location keeping. Asbestos Inspector Asbestos Project Manager Asbestos Containing Materials - Periodic Surveillance Audiometer calibration (annual) Audiometric Testing - Baseline and Annual Audiometry - functional test (daily) Audiometry calibration - Every 2 years - Exhaustive Biosafety Cabinet keeping. 3 years after next reinspection Facilities Services, TN Fitts 3 Years or EHS Appendix C and E Not specified 3 years Employee Health fo r the Certification Bloodborne Pathogens Bloodborne Pathogens - declination of immunization Bloodborne Pathogens - post exposure medical treatment and follow up Not specified Employee Health Not specified Employee Health Biosafety ANSI NSF 49 Current On outside of cabinet s s
3 s for Safety, Health and Protection Document - AD Area Type Required by Bloodborne Pathogens HEP B vaccination Building Inspection Reports Chemical Fume Hood Tests Chemical Plan Chemical Inventories Clearance Air - Asbestos Compressed Gas Cylinders Confined space - completed permits s General Safety Not specified Not specified 10 years EHS Office Laboratory Safety Laboratory Safety Not specified Not specified 10 years EHS Office and Radiation Safety (d) Not specified 3 years Files 30 years 50 years Server 30 years past OSHA General Safety 3 years 3 years Files (e)(6) Confined Space Entry (g) Correspondence with Correspondence with TOSHA DOT - Shippers of Hazardous Materials DOT Security Plan Electrical Safety Work Practices Emergency Action Plan Employee Accident Reports Not specified 20 years EHS Office General Safety OSHA Not specified 20 years EHS Office DOT 3 years 3 years IRIS - Events DOT Annually Annually EHS Office General Safety State Claims 5 years Workers Compensation Office
4 s for Safety, Health and Protection Document - AD Area Type Required by Employee Alarm Systems Employee Exposure s Employee s EPCRA Annual Report (d) (d) Fall Protection Fire Fire Prevention Plan years 50 years EHS Office Duration of Employment plus 30 years Not specified 30 years EHS Office Fire Alarm System Fire Safety Fire Code Not specified 3 years Fire Testing Fire Drills Fire Safety Fire Code Not specified 3 years EHS Office Fire Extinguisher Firm - Authorized Firm Fire Safety Fire Code Not specified 3 years EHS Office Fire Extinguisher Inventory Fire Extinguishers - Monthly of Inspections Fire Inspector - Licensed Technician Fire Protection System Impairments Fire Protection System Testing Fire Suppression Systems Fire Safety Fire Code Not specified 3 years EHS Office Fire Safety Fire Code Not specified 3 years EHS Office Fire Safety State Licensing Not specified 3 years EHS Office Fire Safety OSHA Not specified 3 years EHS Office Fire Safety Fire Code Not specified 3 years First Aid Forklift Operation
5 s for Safety, Health and Protection Document - AD Area Type Required by Formaldehyde (o) Formaldehyde - person air monitoring Formadlehyde - medical monitoring Hazard Communication - Annual Reports - Annual Reports, Offsite Shipping Contingency Plan Determinations Manifests Reduction Plan Release Occupational Health (o)(5)(i) (o)(5) years 40 years EHS Duration of Employment plus 30 years 40 years Employee Health 40 CFR 372 c 3 years 50 years EHS Office 40 CFR 372 c 3 years 50 years EHS Office 40 CFR Keep current 5 years for past copies EHS Office 40 CFR 372 c 3 years 50 years EHS Office 40 CFR years beyond the IRIS - Events 40 CFR years 50 years EHS Office TN Hazardous Waste Act 1990 HAZWOPER 29CFR years 5 years for past copies EHS Office EHS Office, Hearing Conservation Hot Work Permit General Safety OSHA 3 years IATA - Shippers of Hazardous Materials DOT 3 years 3 years IRIS - Events
6 s for Safety, Health and Protection Document - AD Area Type Required by IBC Required Documents Biosafety IBC 3 years after expiration or termination IBC Office Interim Life Safety Fire Safety Fire Code Not specified EHS Plans Laser safety OSHA Lead Paint Firm Lead Paint Inspector - Certification Lead Paint notice for child occupied residential facilities - acknowledgement of receipt Lead Paint Risk Assessor -Certification Lead Paint Sampling Results for Day cares and child occupied facilities Local Exhaust Ventilation System 3 years 3 years IRIS - Events Not specified 10 years Files 3 years 3 years IRIS - Events Not specified 10 years EHS Office General Safety Not specified Not specified 3 years EHS Office Testing Lockout/Tagout Lockout/Tagout - Annual Audit Material Safety Data Sheets (MSDS) Evaluation for Respirator Use 3 years 3 years IRIS - Events General Safety OSHA Not specified 3 years Files Hazardous Materials years EHS Office 50 years EHS Office
7 s for Safety, Health and Protection Document - AD Area Type Required by s for Pesticide Applicators Screening Forms - Respirator Use Surveillance - Pre-, Annual, Termination for Hazwoper Surveillance Following Exposure- Motor Oil Spill Exceeding 25 gallons Noise Meter calibration Noise Offsite shipment of universal waste OSHA 300 End of Year Oxygen-fuel gas welding and cutting Personal Protective Equipment Personal Protective Equipment - Assessment s DOA OSHA 50 years EHS Office EHS Office Not specified 3 years EHS Office (m)(3) 2 years 10 years EHS Office 3 years General Safety OSHA 7 years Workers Compensation Office General Safety (a)(4) Not specified 10 years Files
8 s for Safety, Health and Protection Document - AD Area Type Required by Pesticide Application s Pesticide Application s - pesticide used, target pest, name of applicator, date, dilution, property owner, application rate Physician's Opinion - Audiometric testing Portable Fire Extinguishers Respirator Fit Testing DOA TCA Respirators Respirators Used for Emergency Purposes - Monthly Inspection Safety and health complaint reports SPCC - Periodic Tank Inspection Spill Prevention Control and Countermeasures Steam Plant - Monthly Inspection Steam Plant - Annual Storm Water - Site Assessment Steam Plant - Annual Storm Water Analysis Steam Plant - Quarterly Storm Facilities Services, Athletic 2 years 5 years Facilities Services, Athletic Dept. Employee Health Until the next fit testing is conducted 3 years EHS Office General Safety OSHA EHS Office General Safety Not specified Not specified 10 years EHS Office 40 CFR years EHS Office, 40 CFR years 3 years 40 CFR EHS
9 s for Safety, Health and Protection Document - AD Area Type Required by Water Visual Examination Storm Water - Oil/Water Separator - periodic inspection and maintenance Storm Water Pollution Prevention - Steam Plant TDEC Site Visits EHS Office TOSHA Site Visits General Safety OSHA EHS Office Tanks - Closed Clean 50 years Tanks - Discharges Reports Tanks - Leak Detection Tanks - Permits Tanks - Spill Bucket Inspection Tanks - Tightness Motor Pool 3 years 50 years 3 years 50 years Motor Pool 3 years 50 years Motor Pool Integrity Testing Universal Waste 40 CFR Visitor Accident/Incident Reports Waste Oil Burner - Oil Composition Testing General Safety State Claims 7 years Risk Motor Pool Waste Oil Burner - Permits Waste Water Annual Sampling for Discharge Arc Welding, Cutting (d)(1) Motor Pool
10 s for Safety, Health and Protection Document - AD
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METHACRYLIC ACID BACKGROUND INFORMATION ABOUT THIS PAMPHLET Methacrylic acid and its esters have proven to be versatile chemicals with widespread use. Rohm and Haas, and others, have sponsored and conducted