ACADEMIC SENATE MINUTES April 28, 2015

Transcription

1 ACADEMIC SENATE MINUTES April 28, 2015 DRAFT INFORMATION 1. MEETING CALLED TO ORDER: 4:01 MEMBERS PRESENT: Allegre, M.; Alvarez, H.; Auten, D.; Baker, R.; Bierly, G.; Caddell, A.; Diaz, C.; Dutra, K.; Elliott, H.; Kopecky, S.; Lucas, A.; McGuire, P.; Miyahara, L.; Nelson, M.; Owen, G.; Read, J.; Reardon, S.; Scarffe, J.; Tuan, J.; Ward, N.; Wise, A.; Yavari, M. GUESTS: DeGroot, D.; Walthers, K.; Webb, T.; West, D. 2. PUBLIC COMMENT: None. G. Owen announced that if senators were not comfortable voting on an item today due to the impacted agenda to let him know and he would pull it until the next meeting. 3. FACULTY PRIORITIZATION, TEMPORARY FULL- TIME FACULTY & RETIREMENTS: Dr. Walthers spoke to senators about faculty hiring processes, He said he was not comfortable with the two- year rollover of the prioritization list from deans and department chairs; it left the college with a couple of gaps. We now have the ability to hire a full- time faculty member in Astronomy and pay for the first year through the STEM grant. The position was on the list but after Multimedia and Fire Technology. Walthers noted it is difficult to find part- time faculty in these highly enrolled classes and that we can t continue to keep V. Tobin on full- time temporary or we will be in violation of EEO processes and he will become a tenure- track faculty member. Walthers mistakenly thought that former VPAA L. Sanchez had already put this position forward. The ESL noncredit position funded by the Title V grant is posted now. We also need to fill D. Annibali s former position to keep POST certification as well as Steve Yamaichi s position (Law Enforcement Coordinator) for training accreditation. Retirements in one- or two- person disciplines may need temporary full- time hires to fill gaps on a case- by- case basis, especially if part- time faculty are hard to find. No such positions have yet been authorized, but these cannot be retroactive those budget dollars are gone. Walthers will be taking all of these to College Council on Monday. Current positions then are English, biology, astronomy, noncredit ESL, two law enforcement positions, and two 3SP counselors. There was concern that some smaller programs generating low FTES would consistently be overlooked and academic programs with larger numbers of full- time instructors would be subsidizing other disciplines with one or two faculty. We are above our FON. If we can get faculty retirement letters before March 15 those positions will not count in the FON for the following year. Walthers

2 indicated he would like the new VPAA to sit down with faculty to figure out how to make prioritization work. After Walthers left, one senator asked whether senate should take a formal position about these instances of bypassing the prioritized positions; G. Owen explained that the decision is Dr. Walthers but senate has a voice at department chairs and supports that process. ACTION 4. MINUTES: (M Wise, S Kopecky ) The minutes of March 24, 2015, were approved unanimously ( ). AYES: Allegre, M.; Alvarez, H.; Auten, D.; The minutes of April 14, 2015, were distributed for review and approval at the next meeting. 5. BP 7501 FACULTY INTERNSHIPS: D. DeGroot discussed proposed revisions stimulated by the recent changes to equivalency and the continuing difficulty finding part- time faculty in some disciplines. The suggestions were reviewed by D. Dal Bello, who is currently working with a faculty intern, and Academic Dean P. Murphy. The policy allows eligible interns who do not yet meet minimum qualifications such as graduate students at Cal Poly SLO to teach courses for us after having completed half of the coursework and under direct supervision. (M Bierly/ S Reardon) The revisions to BP/AP 7501 were approved unanimously. ( ) AYES: Allegre, M.; Alvarez, H.; 6. BP/AP 3720 COMPUTER AND NETWORK USE: A. Restrepo, co- chair of the Technology Council, asked if there were any concerns or questions. He reminded senators that this policy used to be BP/AP 8990 Electronic Communications but it was so old that the Council started over from the league s recommended template. The Computer and Network Use Agreement includes an acknowledgment that violations may subject us to disciplinary action. H. Elliott suggested that Senate Exec should meet with the Faculty Association board because this is a working condition. Elliott recognized Restrepo s efforts but expressed concern over the section. Bierly noted that the previous policy came into effect before we began collective bargaining. There is nothing in the current contract about discipline. It was decided to table the issue until Senate Exec can discuss with the Faculty Association. 7. BP/AP 5530 STUDENT RIGHTS AND GRIEVANCES: H. Alvarez reminded senators about the list of Student Services Council board policies distributed at the last meeting; the goal today is not to go line by line. If possible. This

3 policy had only minor changes. (M McGuire, S Reardon) The revisions to BP/AP 5530 were approved unanimously. ( ) AYES: Allegre, M.; Alvarez, H.; Auten, D.; Baker, R.; Bierly, G.; Caddell, A.; Diaz, C.; Dutra, K.; Elliott, H.; Kopecky, S.; Lucas, A.; McGuire, P.; Miyahara, L.; Nelson, M.; Read, J.; Reardon, S.; Scarffe, J.; Tuan, J.; Ward, N.; Wise, A.; Yavari, M. NOES: None. ABSTENTIONS: None. 8. BP/AP 5100 STUDENT SERVICES: There have been minor language updates and the addition of references. (M Bierly, S Ward) The revisions to BP/AP 5100 were approved unanimously. ( ) AYES: Allegre, M.; Alvarez, H.; 9. AP 5011: ADMISSION OF HIGH SCHOOL AND OTHER YOUNG STUDENTS: No changes were made to the league s recommended language. Minor changes were made to AP language to clarify process. It was recommended to table this proposal until the Concurrent Enrollment Taskforce has reviewed it. 10. BP/AP 5120 TRANSFER CENTER: The revision incorporates the league s legal language in the board policy and updates the administrative procedure to reflect the 3SP and equity plans. (M Tuan, S Bierly) The revisions to BP/AP 5120 were approved unanimously. ( ). AYES: Allegre, M.; Alvarez, H.; Auten, D.; Baker, R.; Bierly, G.; Caddell, A.; Diaz, C.; Dutra, K.; Elliott, H.; Kopecky, S.; Lucas, A.; McGuire, P.; Miyahara, L.; Nelson, M.; Read, J.; Reardon, S.; Scarffe, J.; Tuan, J.; Ward, N.; Wise, A.; Yavari, M. NOES: None. ABSTENTIONS: None. 11. BP/AP 5150 EOPS: The board policy uses boilerplate language from the league. The only modification in the administrative procedure is to change EOPS to EOP&S (M McGuire, S Auten) The revisions to BP/AP 5150 were approved unanimously. ( ) AYES: Allegre, M.; Alvarez, H.; Auten, D.; 12. BP/AP 5300 STUDENT EQUITY: The revision incorporates league language; the administrative procedures have been changed to align with the student equity plan. (M Bierly, S Miyahara) The revisions to BP/AP 5300 were approved unanimously. ( ) AYES: Allegre, M.; Alvarez, H.; Auten, D.; 13. BP/AP 5140 DSPS: The revisions incorporate league language. (M Yavari, S Reardon). ( ) The revisions to BP/AP 5140 were approved

4 unanimously. AYES: Allegre, M.; Alvarez, H.; Auten, D.; Baker, R.; Bierly, G.; Caddell, A.; Diaz, C.; Dutra, K.; Elliott, H.; Kopecky, S.; Lucas, A.; McGuire, P.; Miyahara, L.; Nelson, M.; Read, J.; Reardon, S.; Scarffe, J.; Tuan, J.; Ward, N.; Wise, A.; Yavari, M. NOES: None. ABSTENTIONS: None. 14. AP 5075 COURSE ADDS, DROPS, WITHDRAWALS: H. Alvarez thanked everyone for the useful feedback following the last senate meeting; much of it was incorporated into this draft. For clarity, the procedures were broken into sections. The waitlist process was further clarified. Senate s originally recommended language that instructors are encouraged to add students up to the class limit was restored. (M Wise, S Yavari). ( ) The revisions to BP/AP 5075 were approved unanimously. AYES: Allegre, M.; Alvarez, H.; 15. BP/AP 3255 PROGRAM REVIEW: M. Allegre reported that the Program Review Committee, as part of its annual charge, had reviewed the policy and procedures and updated it to align with changes in the Program Vitality Policy and Procedures (4021). (M Yavari, S Kopecky) The revisions to BP/AP 3255 were approved unanimously. AYES: Allegre, M.; Alvarez, H.; 16. INSTRUCTIONAL PROGRAM REVIEW SELF- STUDY: M. Allegre, chair of the Program Review Committee, presented proposed modifications to the self- study section of the program review resource guide for academic programs. Aside from minor language and format changes to enhance clarity, there were two questions added to address accreditation concerns, one on equity and one on distance learning. Allegre explained that if approved these would take effect next year, but that the committee was still considering changes to the plan of action template to align with these changes as well as minor revisions to the annual update. G. Bierly suggested that Question V on distance learning end with a period after online classes- - that is, delete and how the department or program monitors said contact on a regular basis. (M Bierly, S Reardon ) to approve the revised program review self- study as amended. Approved unanimously. ( ) AYES: Allegre, M.; Alvarez, H.; 17. MINIMUM QUALIFICATIONS- FINE ARTS: T. Webb and D. West shared concerns from their department about recent changes to the equivalency language from a Bachelor s in any discipline to a Bachelor s in the discipline or

5 related discipline, plus six years professional experience related to the discipline of the assignment. This change severely impacts fine arts disciplines for example, B. Nichols has a degree in Architecture but teaches Ceramics. A Bachelor s assures general education competence, Fine Arts would like to return to the previous language. Equivalency would still be determined and controlled by the department. (M Ward, S Lucas) ( ) The proposal to change the language back to Bachelor s in any discipline is approved with four abstentions. AYES: Allegre, M.; Alvarez, H.; Auten, D.; Baker, R.; Bierly, G.; Caddell, A.; Dutra, K.; Elliott, H.; Kopecky, S.; Lucas, A.; McGuire, P.; Read, J.; Reardon, S.; Scarffe, J.; Ward, N.; Wise, A.; Yavari, M. NOES: None. ABSTENTIONS: Diaz, C.; Miyahara, L.; Nelson, M.; Tuan, J. 18. PRESIDENT S REMARKS: AP & P Chair Election: Nominations close May 1. The district signed the MOU yesterday extending the agreement for one year but added language specifying what they want to see. Resource Allocation Process: Senate Exec discussed with Kevin earlier what this process should look like going forward; it should drive budgeting, not the other way around. This discussion will continue at College Council. VPAA: The public forums for the three candidates will be held tomorrow. They will be live streamed and archived for those who can t attend. Concurrent Enrollment: The taskforce held its first meeting and will be recommending guidelines and processes for moving forward. Until then, no new agreements are being made. Change in Board Meetings: The Board of Trustees has changed its monthly meetings from the third to the second Tuesday of the month. This will impact senate s meeting calendar. Since there are few locations on campus that will accommodate us, we are looking at the possibility of meeting on the first and third Tuesdays. Executive Reorganization: The plan was approved by the Board of Trustees. The new vice president position will be recruited soon. ADJOURNED 5:29