$0.06 CERTIFICATION 3 E S OF HEALTHY LIVING EDUCATION, EXERCISE AND EATING RIGHT. National School Lunch Program (NSLP)

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1 $0.06 CERTIFICATION 3 E S OF HEALTHY LIVING EDUCATION, EXERCISE AND EATING RIGHT National School Lunch Program (NSLP)

2 Objectives The learner will Recognize the purpose of certification Identify certification requirements and explore the certification process so that they may Successfully prepare documentation for certification Successfully execute submission of certification documents Investigate the purpose of validation reviews and perform the steps necessary to prepare for validation reviews

3 $0.06 Certification Overview Performance-based reimbursement purpose Certification process and options Certification vs. validation reviews Certification documentation

4 $0.06 Reimbursement Purpose To encourage Contracting Entities (CEs) to implement the new meal pattern requirements as quickly as possible

5 $0.06 Certification Process Certification is a process where CEs demonstrate compliance with updated meal patterns and receive an additional $0.06 reimbursement per lunch meal served CE submits $0.06 certification documents TDA approves $0.06 certification documents CE receives $0.06 reimbursement

6 $0.06 Certification Options 1-week menu for each menu type 1-week menu for each menu type Menu worksheet Menu worksheet Nutrient analysis Simplified nutrient assessment 6

7 Certification Outcomes

8 $0.06 Certification vs. Validation Review $0.06 Certification Validation Review CE submits certification documents to demonstrate that they have implemented the updated meal requirements CE is subject to an onsite review to evaluate all aspects of the updated meal requirements and to validate the CE s certification documents

9 $0.06 Certification Documentation 1-week Menu Menu Worksheet Nutrient Analysis or Simplified Nutrient Assessment Attestation Form Describes what the CE plans to serve on their menu Demonstrates how the CE s planned menu meets the meal pattern requirements Demonstrates how the CE s planned menu meets the dietary specifications Documents the CE s assurance to TDA that ongoing meal service reflects updated meal requirements

10 Limitations of Required Documentation Does not evaluate compliance with all meal pattern requirements CE must assess their menus and meal service to ensure that all meal requirements are met

11 1-Week Menu (Documentation) I-week menu for each menu type (4-day, 5-day, and 7 day versions available) Lunch menus K-5, 6-8, 9-12, or K-8 Breakfast menus K-5, 6-8, 9-12, K-12

12 1-Week Menu (Documentation) 1-week of the menu plan for the month or the month previous to the month that certification documents are submitted Lunch Menu - Grades #1 October 1-5, 2012 Monday Tuesday Wednesday Thursday Friday Roast Pork Steamed Brown Rice Orange Glazed Sweet Potatoes Fresh Grapes 1% milk OR nonfat milk Baked Turkey Tenderloin Whole Wheat Roll w/ Margarine Steamed Fresh Zucchini Banana Apple Cobbler 1 % milk OR nonfat milk Chicken Salad on Whole Wheat Bread Fresh Steamed Broccoli and Cauliflower Fresh Sliced Strawberries 1 % milk OR nonfat milk Baked Cajun Fish with Cornbread Margarine Baked Beans Romaine Salad with Italian Dressing Apricot halves in light syrup 1 % milk OR nonfat milk Cheese Pizza with whole grain crust Cooked Peas Cherry Tomatoes with Creamy Dip for Vegetables Peach Slices in light syrup 1 % milk OR nonfat milk

13 Menu Worksheet (Documentation) An Excel spreadsheet reflective of each 1-week menu submitted that provides detailed information on how the meals served meet the meal pattern requirements CEs have the option of using other FNS approved software in lieu of USDA s menu worksheet

14 Menu Worksheet (Documentation) Menu Worksheets Lunch menus K-5, 6-8, 9-12, or K-8 4 and 7 day versions available Breakfast menus K-5, 6-8, 9-12, K-12 4 and 7 day versions available

15 Menu Worksheet Limitations Example (Documentation) The certification tool (pictured below) indicates that the weekly vegetable sub-group requirements have been met within the menu type, but the menu worksheet DOES NOT assess whether the requirements have been met per serving line. Go to instructions Monday Tuesday Wednesday Thursday Friday Weekly Total Weekly Requirement (cups) Weekly Requirement Check Minimum Fruit (cups) Yes Monday Tuesday Wednesday Thursday Friday Weekly Total Weekly Requirement (cups) Weekly Requirement Check Minimum Vegetables Cups of DARK GREEN Yes 1 0 1/2 0 1/4 1 3/4 1/2 Yes Cups of RED/ORANGE 1/2 1/2 1/4 1/2 1/2 2 1/4 1 1/4 Yes Cups of BEANS/PEAS(Legumes) 1/4 0 1/ /2 1/2 Yes Cups of STARCHY vegetables Cups of OTHER (any other type of vegetable ) 0 1/2 1/4 1/2 1/2 1 3/4 1/2 Yes 3/4 0 1/2 1/4 1/2 2 3/4 Yes

16 Nutrient Analysis (Documentation) A nutrient analysis of calories and saturated fat for each 1-week menu submitted using USDA approved software

17 Simplified Nutrient Assessment (Documentation) A nutrient analysis of calories and saturated fat for each 1-week menu submitted using the simplified nutrient assessment tool incorporated into USDA s Certification Menu Worksheet

18 Attestation Form (Documentation) CEs attest that the: Documentation submitted represents ongoing meal service Minimum required food quantities for all meal components are available to students in every reimbursable serving line

19 Preparing and Submitting Documents for Performance-Based Reimbursement Preparing documents required for certification Submitting documents and navigating through TX-UNPS

20 Before Preparing Documents Step 1: Plan Menus CEs must plan menus that meet the new meal requirements before they are able to submit documents for certification Step 2: Gather materials needed to prepare certification documents The preparation of certification documents will require reference to CE records, materials and resources Step 3: Update information in TX-UNPS Incorrect information in TX- UNPS has the potential to delay disbursement of additional reimbursement funds and claims, to complicate validation reviews, etc.

21 Certification Menu Worksheet Training TDA provided a webinar training on USDA s Certification Menu Worksheet Recording is available on after clicking on the 6-Cents Certification link

22 Ready to Submit for Certification?

23 Uploading Documents into to TX-UNPS Attestation of Compliance Certification Menu Worksheet 1-week menu Nutrient Analysis TX-UNPS

24 Application Packet Steps to get to the main screen for certification: Search for CE Click on Applications tab from bulletin page after you log in Click on Application Packet link Click on SY link Click on Meal Pattern Compliance Dashboard link

25 Meal Pattern Compliance: Dashboard The main screen for certification contains: CE information and important dates Annual attestation Months certified Menus Site meal pattern certification status

26 Meal Pattern Compliance: Annual Attestation Steps to complete the Annual Attestation portion: Fill out the information fields under the Document Preparer Contact header Upload attestation form under the Documents header Upload Early Adoption of Breakfast form if applicable under the Documents header (optional) Type any desired comments related to the annual attestation in the box under the Comments header Click on the Save button once all fields are complete

27 Meal Pattern Compliance: Months Certified By clicking on the View link under the Months Certified header from the Dashboard the CE can see which months they were certified for.

28 Meal Pattern Compliance: Menus Steps to complete the Menus portion: Select Meal Type and Age Grade Group from the drop down box and enter in Menu Name under the Menu Type heading *Note: The menu number prepopulates based on the order that that menu is uploaded in the system Upload Menu Worksheet, Menu, and Nutrient Analysis under the Supporting Documents heading Select the sites that use this menu under the Sites Serving heading *Note: The sites to select from under the Sites Serving heading prepopulate from the application based on Meal Type and Age Grade Group selected Type any desired comments related to the menus in the box under the Comments header

29 Meal Pattern Compliance: SNP Claim Summary *Note: $0.06 reimbursement claims and adjusted claims will now be reflected in the SNP Claim For Reimbursement Summary screen

30 $0.06 Certification Success Map out all reimbursable meals served in a 1-week time frame Use a critical thought process for menu planning Certified CEs Receive additional $0.06 funding for school lunches served Identify weaknesses in their menus and make necessary adjustments to ensure compliance

31 Validation Reviews Validation review purpose Validation review distribution Validation review process Preparing for validation review

32 Validation Review Purpose Validation Reviews Affirm that the certified CE has been and continues to meet the updated meal patterns

33 Validation Reviews SY Validation Reviews SY % 23% All Large CEs 75% Other CEs Chosen for Validation Review CEs Not Chosen for Validation Review

34 Validation Review Process During validation review TDA will Observe Observe a meal service for each menu type Verify Review Review production records for each meal observed to verify adherence to the new meal pattern Verify that documentation submitted for certification is consistent with onsite operations

35 Preparing for Validation Reviews 1) Maintain documentation in a folder, binder, or another record tracking method 2) Update records as menus change and substitutions are made For example, organize the documentation by menu, day, menu item, or component

36 Validation Review Documents Menu plan Production records (including portion sizes) Standardized recipes USDA Foods Fact Sheets* Nutrition Facts labels and ingredients* *As applicable Whole grain statements/labels* Child Nutrition labels* Product Analysis sheet/manufacturer s statements*

37 3 E S OF HEALTHY LIVING EDUCATION, EXERCISE AND EATING RIGHT The Texas Department of Agriculture s Food and Nutrition Division is funded by the U.S. Department of Agriculture, Food and Nutrition Service. In accordance with Federal Law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of Adjudication, 1400 Independence Avenue, SW, Washington, D.C or call toll free (866) (Voice). Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) ; or (800) (Spanish). USDA is an equal opportunity provider and employer.