Seed Grant Guidelines Never doubt that a small group of thoughtful committed citizens can change the world; indeed, it's the only thing that ever has. Margaret Mead.
Contents Background...3 About the BC Centre for Palliative Care (BC CPC)...3 About the BC Hospice Palliative Care Association (BCHPCA)...4 The Seed Grant Program...4 Purpose...4 Benefits...5 Eligibility...5 Exclusion...6 Funding Priorities...6 Priority Areas...6 Priority Communities...7 Priority Populations...7 Application Types...7 Application Deadlines...7 Application Evaluation...8 Evaluation Criteria...8 Awards...8 Payments...9 Support for Applicants and Awardees...9 Expectations from Awardees...9 Reports...9 Presentations...9 Acknowledgement of Funding... 10 Seed Grant Team... 11 Version date: August 2016 Page 2 of 11
Seed Grant Guidelines Background The key to long-term success begins in the community the place where people live, work and play- even when living with serious illness. The BC End-of-Life Care Action Plan cited a CIHI 2008 study that noted that the majority of deaths in BC are related to serious illness; sadly, only 15% of those in their study group received palliative care. The best of palliative care is a philosophy of care that embodies comfort for the physical body, the mind, the heart and the spirit, places where suffering often lives for people living with serious illness and their families. Ideally, palliative care is available in spaces where people living with serious illness are and want to be- in every nook and corner in their community, doing what they love, with whom they love and supported by people who can demonstrate their own care and concern for them. So, what does it take for a community interested in promoting comfort and quality of life for their own citizens? Sometimes the catalyst for change comes from a terrible personal experience, or learning about something that works in another community that could help your own. Sometimes, it is just about being the right time, when a community is willing, ready and empowered by a collective energy of hearts, minds and hands to do something about its own issues. The BC Centre for Palliative Care partners with the BC Hospice Palliative Care Association to support Hospice Societies in BC enhance public awareness about advance care planning and palliative approach to care and promote the creation and spread of compassionate communities across BC. About the BC Centre for Palliative Care (BC CPC) The BC Centre for Palliative Care (BC CPC) was established in 2014 with funding from the Ministry of Health in support of the BC Provincial End of Life Action Plan (2013). As a provincial organization, the BC CPC provides leadership to support innovative solutions to issues associated with serious illness. The BC CPC s vision is that all British Columbians living with serious illness have better access to compassionate, quality care and resources from the time of diagnosis. To pursue this vision, the BC CPC collaborates, coordinates and catalyzes effective conversations at all levels to create capacity and enable change in the way we live and die in BC. The Centre works collaboratively with health system partners including policy makers, regional health authorities, care providers, professional bodies, community organizations as well as the public to support development of a person-centred care and evidence-based practice and policy. Version date: August 2016 Page 3 of 11
Through this Seed Grant Program, the BC CPC is excited to partner with the BC Hospice Palliative Care Association and BC s hospice societies towards common goals: enhance public awareness about advance care planning and palliative care, build capacity and partnerships in local communities and enable better access to compassionate care closer to home for British Columbians living with and dying from serious illness and their families. For more information about the other initiatives and projects led by the BC CPC, please visit www.bc-cpc.ca About the BC Hospice Palliative Care Association (BCHPCA) The BC Hospice Palliative Care Association (BCHPCA) was established in 1986 by individuals and organizations committed to the advancement of hospice palliative care in British Columbia. BCHPCA was one of the earliest hospice palliative care provincial associations and was in existence seven years prior to the national organization, the Canadian Hospice Palliative Care Association. The majority of Canadian not-for-profit hospice societies are located in British Columbia and most of these are BCHPCA Members. The BCHPCA s mission is to lead in: promoting responsive, quality hospice palliative care in British Columbia; educating British Columbians on personal advance care planning and advocating for equitable access to responsive quality care. BC Hospice Palliative Care Association (BCHPCA) provides numerous membership benefits to both individuals and organizations, including (Associate or Affiliate status) membership in the Canadian Hospice Palliative Care Association and the opportunity to be part of the collective voice shaping the advancement of hospice palliative care in BC and Canada. For a full listing of BCHPCA s membership benefits, please see http://bchpca.org/membership/ The BCHPCA joins the BC CPC in this seed grant program to support BC s hospice societies to further develop their community of resources, capacity and sustainability and to enhance the vital services they provide to British Columbians at end of life and to their loved ones. About The Seed Grant Program Purpose The Seed Grant Program is designed to support Hospice Societies implement novel, innovative and scalable projects in partnership with other community-based organizations. The Program s goal is to enhance public awareness about advance care planning and palliative care, build capacity and partnerships in local communities and enable better access to compassionate care closer to home for British Columbians living with and dying from serious illness and their families. Version date: August 2016 Page 4 of 11
The Seed Grant Program creates opportunities for all Hospice Societies in BC to advance the incredible work they are doing in their communities. The Seed Grant Program helps Hospice Societies throughout BC: 1. Implement a new promising approach, 2. Grow an existing program more rapidly or broadly than would have been likely otherwise, 3. Expand a proven program to other communities Benefits The Seed Grant Program offers hospice societies: Funding up to $5000 per project over 9-12 months; Support with the implementation and evaluation of the funded project; Educational support, which may include webinars, tools and training workshop; Networking and exchange with other teams; Access to a network of expert facilitators, coaches and palliative care and health promoting professionals; Individual coaching. Funding Cycles Seed Grants are offered through three funding cycles: First Cycle: Spring of 2016 Second Cycle: Fall of 2016 Third Cycle: Spring of 2017 Eligibility All Hospice Societies in BC which have current membership with the BC Hospice Palliative Care Association (BCHPCA) are eligible to apply for the Seed Grant Program during the call for application cycles. Projects MUST be aligned with at least one of the BC CPC funding priorities Applicants MUST demonstrate the ability to engage members from the public in their projects and show potentials of partnerships with other community organizations. Version date: August 2016 Page 5 of 11
Exclusion Projects focusing on topics of physician assisted death, euthanasia or related matters are NOT eligible for the Seed Grant or BC CPC support as these topics occur outside the scope of Palliative Care. Funding Priorities Priority Areas Proposed projects must address at least one of the following Strategic Priorities for end of life care in BC: 1. Advance Care Planning Projects promoting and facilitating public and private conversations about Advance Care Planning (ACP) and care at end of life (EOL) o Example 1: Public sessions using innovative approaches to stimulate and facilitate conversations around EOL/ACP issues. o Example 2: Workshops educating the public about the ACP process using culturally considerate approaches and resources 2. Palliative Care Education Projects raising awareness of and educating the public, health care providers, patients and families about the concept of palliative care and the benefits of integration of the palliative approach to care as early as possible during the serious illness trajectory. o Example1: Awareness campaigns educating the public about the meaning of palliative care and its benefits as an approach to less suffering, better quality of life and dignified death. o Example 2: Training workshops enhancing the health care providers knowledge, competency, and confidence to initiate conversations with their patients about the benefits of including the palliative approach as part their serious illness care plan. 3. Compassionate Communities Projects mobilizing community partnerships to create compassionate networks/groups/individuals that can look after the social needs of people with serious and terminal illness and their families to provide palliative care and supports closer to home, and improve the end of life experiences in their communities. o Example 1: Create a supportive network from local community groups, and organizations and individuals to look after the social and daily life needs of the terminally ills and provide respite to family caregivers. o Example 2: Educational sessions raising awareness in local schools/colleges/community centres of the importance of behaving in compassionate way and support people living amongst us and suffering from serious/terminal illness. Version date: August 2016 Page 6 of 11
Priority Communities In each cycle awards will be reserved for projects particularly directed to serve rural and remote communities. A rural community is a community of 10,000 to 40,000 residents. A remote community is a community of less than 10,000 residents. Priority Populations In each cycle, awards will be reserved for projects directed to serve specialized populations including those from diverse cultural backgrounds, young adults living with palliative conditions, Aboriginal peoples, and individuals with dementia or other chronic mental health and substance use issues, all of whom may require special consideration when designing and delivering activities on sensitive topics. Application Types There are two types of applications: Application A is for applicants who have a specific project idea of their own and interested to apply for a Seed Grant to fund this project. Application B is for applicants who do not have a specific project idea and interested to apply for one of the projects put forth by the BC CPC. These projects may vary for each cycle. Application B awardees must commit to 3 public education/awareness events within the project lifetime. Application Deadlines To apply for funding, organizations must submit: o o A Letter of intent (LoI) by email to seedgrant@bc-cpc.ca no later than the LoI deadline of the respective funding cycle. Letter of intents are not binding, and are used solely for registration purposes. A full application package by email to seedgrant@bc-cpc.ca no later than the application deadline of the respective funding cycle All applicants will be notified of results by email. Awardees are required to sign, scan and email their award acceptance letters to seedgrant@bc-cpc.ca within 10 days from the award letter date. Version date: August 2016 Page 7 of 11
Application Evaluation A three-member Evaluation Committee will be struck by the BC CPC to evaluate proposals. The Evaluation Committee is comprised of thoughtful BC-based individuals who come from community and academic health professional backgrounds and are free from conflict of interest with potential applicants. Evaluation Criteria Members of the Review Committee will evaluate each proposal using the following criteria which indicate a high likelihood of success of projects: Compelling opportunity Scalable approach Clear goals and objectives Clear work plan Partnership potentials Achievable outcomes Appropriate evaluation measures Required expertise on board Access to needed resources Appropriate budget plan Awards Award money MUST only be used for the funded project Award money MUST be used within one year from receiving the award. Any unused funds will be recoverable by the BC CPC. Award money cannot be used: 1. To replace current funding or as operational funding for an existing program or service. 2. For wages or expenses that sit outside of the Seed Grant funded Project. 3. For equipment purchases or leases. Version date: August 2016 Page 8 of 11
Payments The award money will be transferred to each successful applicant (awardee) in several payments linked to the project phases. The first payment will be issued after receiving the award acceptance letter from the awardee. The other payments will be issued upon completion of the project key deliverables which will be outlined in the award notification letter. Support for Applicants and Awardees Support for Applicants The BC CPC will provide technical support, guidance, and advice to all applicants during the preparation of their applications if required. Support for Successful Awardees Successful Awardee will receive guidance from the BC CPC Community Liaison to ensure effective implementation and evaluation of the funded projects. Opportunities to network with other awardees will be offered using webinars and teleconferencing to share the successes and lessons learned from their experiences. Expectations from Awardees Reports Awardees will be required to submit Progress and Final Reports using the forms provided by the BC CPC to guide the process. Report forms will be issued after the Award Acceptance letter has been received. Presentations Awardees will be expected to make brief presentation to showcase the funded project at one or more public events to be held by BC CPC or its partners during or in the year following the funding period. Version date: August 2016 Page 9 of 11
Acknowledgement of Funding 1. Acknowledgement on advertisements, printed materials and promotional items - Financial support from the BC CPC must be acknowledged on all printed or electronic documents, marketing materials, public reports, publications and media products that relate to the funded activities. - Awardees are required to use acknowledgement texts provided below. - Where space allows, "BC CPC" logo must be used. - Where materials are online, the "BC CPC" logo must link to http://www.bc-cpc.ca/cpc/seedgrants/ Acknowledgement Texts 1. "Funded by the BC Centre for Palliative Care, The Seed Grant Program." 2. "This project has been made possible by the BC Centre for Palliative Care, The Seed Grant Program." BC CPC Logo Please email seedgrant@bc-cpc.ca to request the BC CPC logo 2. Acknowledgement in press releases - Financial support from the BC CPC must be acknowledged in all press releases that refer to the funded activities. Acknowledgement quote in press releases This project is funded by the Seed Grants Program, a joint initiative between the BC Centre for Palliative Care and the BC Hospice Palliative Care Association, which is funded through a grant from the Ministry of Health". Version date: August 2016 Page 10 of 11
3. Acknowledgement on Websites and applications - The "BC CPC" logo must be displayed on all websites and applications (apps) related to the funded activities. - Where materials are electronic, the logo must link to: http://www.bc-cpc.ca/cpc/seed- grants/ Seed Grant Team Terry Webber, RN BSPN CHPCN Community Liaison, Seed Grant Program twebber@bc-cpc.ca Eman Hassan MD. MPH. PhDc Strategic Lead, Seed Grant Program ehassan@bc-cpc.ca Questions regarding the Seed Grant Program should be directed to: seedgrant@bc-cpc.ca Version date: August 2016 Page 11 of 11