New Officers Briefing Day 2013
Contents RSC - Strategy and Governance RSC Networks Information for RSC Officers Finance Events Resources Communication Press and Media Important Dates
Mission Objectives To foster and encourage the growth and application of such science by the dissemination of chemical knowledge; To establish, uphold and advance the standards of qualification, competence and conduct of those who practise chemistry as a profession; To serve the public interest by acting in an advisory, consultative or representative capacity in matters relating to the science and practise of chemistry; and To advance the aims and objectives of members of the society so far as they relate to the advancement of the science or practise of chemistry.
Strategy Be the global authority on chemical science through the Global Chemistry Hub Shape talent within the chemical sciences with an emphasis on equality and diversity Strengthen our voice by growing the RSC community
Leadership Team Robert Parker Chief Executive Officer RSC Clare Viney Executive Director Communications, Policy, and Campaigns Nick Hills Executive Director Finance Jim Iley Executive Director Science and Education Helen Pain Executive Director Membership, Operations and OD David James Executive Director Strategic Innovation Stephen Hawthorne Executive Director Sales, Marketing and Strategic Partnerships
Membership Operations and Organisational Development Member Services Qualifications and Accreditations Membership Development Membership Operations
Membership Executive Director, Membership, Operations and OD Helen Pain Head of Membership David Barr Manager Member Services Sheena Elliott Membership Development Manager Gemma Wood Accreditation Manager Toby Underwood Membership Operations Manager Hilary White
Member Services Member Networks Team Leader Fiona McMillan Member Networks Specialist (Networks) Sarah Hobbs Membership Executive Hannah Wright
Careers Service Advice and Guidance Specialist Laura Woodward Advice and Guidance Specialist Julie Franklin Careers & Skills Executive Robert Bowles
Benevolent Fund Manager Member Services Sheena Elliott Benevolent Fund Specialist Sarah-Lou Tomlin Membership Coordinator Carla Savage
RSC Library & Information Centre Library Collections Co-ordinator David Allen Library Operations Specialist Kate Bennett Library Assistant Ruth Abraham-Araya
RSC Networks
RSC Networks are responsible for promoting the object for which the relevant network is established as well as advancing the interests and supporting the needs of their members.
Networks Summary 133 committees 73 Interest Groups 35 Local Sections 22 International Sections 28 International Representatives RSC Representatives Younger Members and Student Chemical Societies
Local Sections Local Sections are defined by the geographical location UK is made up of 35 Local Sections Local Sections are run by a committee of volunteers
International Sections Run by a committee of volunteers Currently 21 International Sections Annual budget for RSC activities Arranged 95 events in 2012
International Representatives 28 Representatives in 26 countries Point of contact for the RSC and members in that country
Divisions 9 Divisions Analytical, Education, Faraday (Physical), Chemistry Biology Interface, Industry and Technology, Dalton (Inorganic), Materials Chemistry, Environment Sustainability & Energy and Organic
Interest Groups Subject specific 73 RSC Interest Groups They are member driven and committee led Membership range: <100 to >1000 Joint Groups www.rsc.org/interestgroups
RSC Representatives Act as the official point of contact and main avenue of communication between the RSC and its members in the workplace Encourage RSC membership Promote professional development Provide feedback Assist in ad hoc initiatives
Younger Members Network Opportunities for early career members to get involved in a variety of events Meet other young members in their area Aim: further both the professional and personal development of Younger Members
Volunteer Visitor Network Local Section Benevolent Fund Representative Regional Volunteer Co-ordinator (9) Volunteer Visitors
Regionalisation 9 regions across the UK and Ireland Tenth International Steering Group Representatives from all RSC networks within the region RSC Staff Secretary Enhance Collaboration between networks Create a fair governance structure
Regional Steering Groups Members 1x representative from each Local Section based in the region 1x representative from the regional Analytical Division* 1x Benevolent Fund Regional Volunteer Coordinator (RVC) 1x Regional Coordinator (educational activities) 1x Younger Member representative based in the region Elected by the Local Section Committee Elected by the regional Analytical Division Appointed by RSC Staff Appointed by the RSC Younger Members within the region asked participate 1x RSC Representative from industry based in the region 1x RSC Representative from academia based in the region 1x Interest Group Representative based in the region** RSC Reps within the region asked to participate RSC Reps within the region asked to participate Interest Group Committee members within the region asked to participate 1x Chair Elected from the Steering Group membership In attendance 1x Secretary RSC staff member
Regional Activities All-Ireland Symposium North East Road shows Welsh National Eisteddfod
Finance
Information for Officers
Committee Responsibilities Committee membership Terms of office Appointing new members Committee decisions Meetings Model Rules
Committee Composition All committees must have a Chair, Secretary and Treasurer but committees can decide to designate other responsibilities Posts of Secretary and Treasurer may be combined, Chair and Treasurer cannot be combined. Officers must be elected by the committee Committee Rules are set by Council
Chair Meetings Reports Accounts Signatory
Secretary Main contact point Committee minutes Invites and agendas for committee meetings Annual report and up to date committee membership. Signatory Data Protection Act Risk Assessments
Treasurer Maintains up to date accounts Prepares audited annual accounts Includes a meaningful breakdown of network costs in the annual report Pays bills as soon as possible Signatory
Additional Roles Benevolent Fund Representative Academic Representative Industrial Representative Additional roles can be created if necessary Minutes Secretary Programme Secretary Communications Secretary
Meetings Ordinary Meetings - include all meetings of the Section held for other purpose e.g. events of scientific, educational or continuing professional development interest. General Meetings (members only) are where the formal business of the Section is transacted.
FAQs Student placements ChemNet membership Careers advice
Events
Organising Events Identifying speakers Venue Publicity Promotional items Health and Safety
Funding Chemistry Week Public Activities Grants IYC Legacy Funding Regional funding YMN funding (and ChemSoc funding)
RSC Events Database Submit event details Events by date Events by location Risk Assessments
Listed by section Appear the month they occur and the month before
Volunteer Resource Area Groups Blogs (Networks Newsletter) Quick start guide
Email notifications
Event Reports
Photography RSC Photography Policy Model Release Form Disclaimers
Resources
Handbooks
Useful Forms Annual Report Templates Expense forms Travel Grants application form Certificates Long Service Attendance Meeting registration forms Programme Card templates Planning timetables
Resource Packs Top of the Firm Top of the Bench Culinary Chemistry Fun with chemistry Look what chemistry has done for me Booking rooms at the Chemistry Centre Mixer Meetings Events Brand Guidelines
Training
Communication
Communication with RSC Staff Monthly Networks Newsletter Emails and telephone calls Sending committee minutes/agm minutes Promotional materials and freebies Model rules and guidance Visits Resource Packs Other day-to-day support
Mailings Targeted mailing (emails) Member data Address labels Member surveys
Data Protection Data compliance form must be completed Data must only be used for RSC business Data requested is only valid for six weeks after receiving it Data must be stored in a safe and secure fashion Data must be discarded in a safe and secure fashion How would you wish others to handle your details?
Press and Media
Dates for Your Diary
Regional Meetings RSC Events RSC Annual General Meeting RSC Summer Party RSC General Assembly
Administrative Deadlines 30 th January Deadline for March RSC News inserts 14 th February Deadline for RSC Groups financial reports 30 th July Deadline for September Chemistry World inserts and programme cards 30 th November Deadline for inserts for January s RSC News 30 th September Deadline for Christmas Card orders
Contacts and Further Information The Networks Team Networks@rsc.org Interest Groups Interestgroups@rsc.org Benevolent Fund Benfund@rsc.org Volunteer Visitors Benfund@rsc.org Careers Service Careers@rsc.org The Membership Team membership@rsc.org