UK MEN S SHEDS ASSOCIATION (A CHARITABLE INCORPORATED ORGANISATION) CHARITY NO. 1162409 TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2017
UK MEN S SHEDS ASSOCIATION 1 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2017 CONTENTS PAGE Legal and administrative information 2 Trustee Annual Report 3-7 Independent Examiners report 8 Receipts and Payments Account 9 Statement of Assets and Liabilities 10 Notes to the financial statements 11-13
UK MEN S SHEDS ASSOCIATION 2 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2017 Legal and administrative information Status The UK Men s Sheds Association is a Charitable Incorporated Organisation (CIO), registered on 25 June 2015. Registered numbers Registered charity number: 1162409 Principal address Henleaze Business Centre Henleaze House 13 Harbury Road Heanleaze Bristol BS9 4PN Trustees The trustees who served during the year were as follows: Current Trustees John Christopher Lee Nathan Sarea (Appointed 14 December 2016) Joanne Phillips (Appointed 29 March 2017 by Royal Voluntary Service) Brian Cooke (Appointed 29 March 2017) Mark Lindsey (Treasurer) (Appointed 29 March 2017) Trustees serving at the year end who have since resigned Michael Brading (Appointed 14 December 2016, Resigned 14 July 2017) Garry Jillians (Appointed 14 December 2016, Resigned 10 July 2017) Trustees who resigned during year Karl Demian (Appointed 5 October 2016, Resigned 13 February 2017) Alys Jane Exley-Smith (Resigned 19 October 2016) Michael Jenn (Resigned 5 October 2016) Joseph Carrol Lewandowski (Resigned 17 September 2016)
UK MEN S SHEDS ASSOCIATION 3 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2017 The trustees present their annual report and financial statements for the year ended 31 March 2017. Structure, governance and management The UK Men's Sheds Association (UKMSA) is a Charitable Incorporated Organisation (CIO) with voting members other than its charity trustees. The CIO is governed by a constitution, with charity trustees being elected by members at the Annual General Meeting and then verified following a reference and background checking procedure. Any vacant seats may be filled by a nomination, election and verification process held by the existing trustees during the year. The charity trustees are responsible for the management and overall control of the CIO and manage the Director of Services in operational matters. All trustees are volunteers and undertake activities to further the objects of the UKMSA as required with no remuneration or financial benefit received for their time, which is given freely. UKMSA has a Memorandum of Understanding with the Royal Voluntary Service (RVS) to work together for the development of Men's Sheds. The RVS has a nominated Charity Trustee on the UKMSA board. The UKMSA works in partnership with other national Men's Sheds associations in Scotland, Wales, Northern Ireland and Ireland to share best practice and further the objects of the Association. Objectives and activities The objects of the charity are for the public benefit to promote the efficiency and effectiveness of charities or the effective use of resources for charitable purposes to local Men's Sheds, and further enable information sharing, communication and co-operation between them and so act as a support body for Men's Sheds in England and, working with other national Men's Sheds associations, the United Kingdom. Activities of the CIO The UK Men's Sheds Association CIO was inactive from its date of registration on 25 June 2015 until April 2016 when a bank account was opened and funds were received from the unincorporated association. At the Annual General Meeting and national gathering of the UKMSA in Birmingham on 19 October 2016 The Charitable Incorporated Organisation was launched.
UK MEN S SHEDS ASSOCIATION 4 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2017 Since then the trustees have met regularly - either virtually via conference call or Skype - or at face to face meetings to oversee the governance requirements. Having regard to the guidance issued by the Charity Commission on public benefit, activities undertaken in furtherance of the objects of the UK Men's Sheds Association CIO include: Promoting the Men's Shed concept The UKMSA has undertaken a programme of outreach through local and national media outlets, and has worked with referral agencies, advocates and policy makers to ensure those with a personal and professional interest in men's health are aware of the opportunities to start or join a Men's Shed. The UKMSA issues an electronic monthly bulletin 'Shoulder to Shoulder' which is sent to all those expressing interest in the UK Men's Shed movement - a total of close to 3,000 individuals and organisations. Experience shows that the most sustainable model for Shed development is a 'bottom-up' model where a group of men get together and are self-directed in developing a facility around their specific skills and interests. To make this happen requires outreach to communicate the benefits of Sheds to the men themselves and potential local support agencies, including funding bodies. ShedFest 2016 was held in Birmingham in October 2016 to bring together over 180 Shedders and interested individuals from all over the UK. Delegates joined together to hear about the benefits of Sheds, learnings from Shed leaders in Australia and Ireland and professionals who could inform them about fundraising, insurance, health and safety and tools and machinery for their Sheds. Informing enquirers about Men's Sheds and how to start one Publicity through word of mouth, media outlets, social networking and partner organisations working on issues around ageing and men's health has generated a steady increase in enquiries from individuals interested in joining a local shed or starting one where there is no local facility. A first point of contact is the UKMSA website which incorporates a 'find-a-shed' search facility and instruction on the basics of starting a Shed where one does not exist. Enquiries are also handled by the UKMSA's part-time administrator and Director of Services, and a Shed Project Manager employed by the Royal Voluntary Service (RVS).
UK MEN S SHEDS ASSOCIATION 5 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2017 An important function of the UKMSA is to encourage and enable peer support between Sheds, particularly where a more established Shed can share their learning with a Shed at the planning stage. The UKMSA also has the facility to bring together individuals in particular localities where there is a shared interest in setting up a new facility. Consultation work undertaken with existing Sheds in late 2016 highlighted the importance of this knowledge sharing to the membership and a funding priority was set by the charity to try and secure additional funds to better facilitate this type of mentoring for and between Sheds. Working with RVS, the UKMSA Director of Services submitted a bid to the Rayne Foundation to develop a programme focussing on the recruitment and training of volunteer Shed Ambassadors. This was verbally confirmed at the end of this reporting period for a delivery start date in mid-2017. Supporting the development of existing Sheds UKMSA is interested in not just supporting the development of new Sheds, but also helping them attract new members and support for long term sustainability. The UKMSA has been developing services to Sheds including negotiating core services such as discounts on tool supply and insurance packages, as well as information and training around generic needs such as health and safety best practice. Gatherings of more established Sheds at regional and national level are an important way in which more specialist issues - beyond the basics of starting a Shed - can be explored. Several of these have progressed over the last year, including one covering the South Coast area and another Wiltshire based Sheds. UKMSA offers support to the networks as they require it and they have proved a successful mechanism to ensure an open dialogue is maintained between the CIO and its members. An online forum as part of a members-only part of the UKMSA website is under development as another way to support the long-term sustainability of Sheds beyond their early years. Increasing the capacity of the UKMSA: Success in stimulating the awareness about and the growth of the UK Men's Sheds movement means that the organisation needed to move from being a mainly trustee-run organisation to one which employs staff to take on day-to-day operational activities. UKMSA employs a part time Administrator to deal with day to day enquiries. The appointment of a part-time Director of Services (DoS) was a move to strengthen the operational side of the organisation, to free up the charity trustees (some of whom are running their own Sheds) to focus more on strategy and governance. Fundraising to support the next steps development of the CIO has pre-occupied the small staff team and trustees throughout this year, as has the necessary development of policies and practices associated with becoming an employer and those in strengthening the financial management of the UKMSA. The existing DoS announced her retirement from the post in February 2017 and so much of the end of this period was taken up with the early stages of a recruitment process to appoint a new staff lead to take the CIO forward in the forthcoming year.
UK MEN S SHEDS ASSOCIATION 6 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2017 As a young charity, but one with increasing membership and attention being shone upon it as the movement of Men's Sheds is becoming more recognised for its benefits to individuals and communities - the trustees are aware of the amount of work and expectation being placed upon it for the forthcoming year. However, successful representations to funding bodies, potential partner organisations such as Royal Voluntary Service and the Centre for Ageing Better - and increasing acknowledgements from public bodies reflect the growing authority with which UKMA is able to represent the interests of its members and the wider needs of older men. Reserves policy The trustees aim to achieve 6 months of annual overhead costs in unrestricted reserves as an operational buffer in the event of funding sources for staff salaries and associated costs ceasing. Activities and events will be planned on a self financing basis to avoid putting pressure on the unrestricted reserves until this objective has be met. In the meantime the trustees are please to report the reserves at the end of the year were 59,109 (2016: Nil) of which 13,955 (2016: Nil) were unrestricted. Financial review The CIO was formed, as a separate legal entity, to take over and build upon the activities of an unincorporated association also called UK Men s Sheds Association. Unincorporated associations can not be converted into Charitable Incorporated Organisations. From a legal perspective, therefore, the two associations are different bodies, one which ceased activity and the other which commenced activity. The financial statements attached to this report are those for the CIO only and do not include any of the receipts or payments of the unincorporated association. They do however recognise funds transferred from the unincorporated association to the CIO in the receipts and payments account. The comparatives are all showing nil figures because the CIO did not have a bank account or any transactions in the previous period. An initial transfer of 10,000 of unrestricted funds was made to the CIO on 5 April 2016 and over the following few months membership subscriptions were diverted to the CIO s bank account. In November 2016 total funding of 58,000 was received by the CIO from the Tudor and Headley Trusts for employee costs. The CIO assumed responsibility for the payment of staff salaries and associated costs from December onwards finally taking over the activities of the unincorporated association. In January 2017 the unincorporated associated closed its bank account and transferred the final balance of 327.33 to the CIO.
UK MEN S SHEDS ASSOCIATION 7 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2017 For the period to the year end employee salaries represented nearly 85% of the CIO s overheads. This plus their travel, subsistence and associated office costs accounts for 95% of payments made by the CIO. Other costs incurred, and met from unrestricted funds, were mostly travel and subsistence cost incurred by the trustees. The trustees took great care to identify and protect the restricted funds acquired from the unincorporated association and in doing so identified that a transfer of 810 was required from unrestricted reserves to make good the balances held. This shortfall represents an overspend on the unrestricted reserves of the unincorporated association as it wound down its activity. At the end of the year there was a surplus of 13,955 (2016: Nil) of unrestricted funds and 45,154 (2016: Nil) restricted funds. Total funds of 59,109 are held in cash balances in the CIO s bank and PayPal accounts. Approved by the trustees on 3 November 2017 and signed on their behalf by: John Christopher Lee Trustee
UK MEN S SHEDS ASSOCIATION 9 RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 MARCH 2017 Receipts Notes Unrestricted Restricted Total Funds Funds 2017 2016 Donations 4 15,880 3,827 19,707 - Grants 5-58,000 58,000 - Memberships subscriptions 705-705 - ShedFest event 645-645 - Payments 17,230 61,827 79,057 - Employment costs - 15,513 15,513 - Recruitment costs - 544 544 - Room hire 84-84 - Travel and subsistence 769 630 1,399 - Printing, postage and stationery - 71 71 - Telephone 24 75 99 - Computer and IT - 546 546 - Accountancy - 59 59 - ShedFest event costs - 45 45 - Bank charges 11-11 - Assets Purchased 888 17,483 18,371 - Computer equipment 1,577-1,577 - Total payments 2,465 17,483 19,948 - Surplus receipts over payments 14,765 44,344 59,109 Transfer between funds 6 (810) 810 - - Cash funds brought forward - - - - Cash funds held at year end 13,955 45,154 59,109 - The notes on pages 11 to 13 form part of these financial statements.
UK MEN S SHEDS ASSOCIATION 10 STATEMENT OF ASSETS AND LIABILITIES 31 MARCH 2017 Cash funds Unrestricted Restricted Total Funds Funds 2017 2016 Co-Op Bank Account 13,726 45,154 58,880 - PayPal balance 229-229 - 13,955 45,154 59,109 Other monetary assets Overpaid PAYE - 5 5 - Assets retained for the charity s own use Computer equipment 1,577-1,577 - Liabilities Accrued trustee and employee expenses 442 1,179 1,621 - Accrued independent examiners fee 550-550 - Payroll service provider - 62 62-992 1,241 2,233 - The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at the year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO. The financial statements on pages 9 to 13 were approved by the Board of Trustees on 3 November 2017 and signed on their behalf by: Mark CH Lindsey Treasurer The notes on pages 11 to 13 form part of these financial statements.
UK MEN S SHED ASSOCIATION 11 NOTES TO THE FINANCIAL STATEMENTS - 31 MARCH 2017 1. Basis of accounting The financial statements have been prepared on the Receipts and Payments basis in accordance with the Charities Act 2011 and the CIO General Regulations 2012. 2. Nature and purpose of funds Unrestricted funds are those that may be used at the discretion of the trustees in furtherance of the objects of the charity. The trustees maintain a single unrestricted fund for day to day expenses. Restricted funds may only be used for specific purposes. Restrictions arise when specified by the donor or when funds are raised for specific purposes. During the year the charity received 58,000 (2016: Nil) of grants for salary and associated employee travel and office costs. The trustees are maintaining records for 3 (2016: 0) restricted funds. 3. Related Party Transactions No remuneration or benefits were paid to any trustee or connected persons during the year (2016 Nil). Expenses of 796.41 (2016: Nil) were paid to trustees during the year. These expenses were travel costs properly incurred in the performance of the trustees duties and IT costs properly incurred on behalf of the CIO. 4. Donations received Unrestricted Restricted Total Funds Funds 2017 2016 UK Men s Sheds (Unincorporated) Association 9,460 3,827 13,287 - ToolStream Ltd 6,000-6,000 - Others 420-420 - 15,880 3,827 19,707-10,000 was received from the UK Men s Shed (unincorporated) Association on 5 April 2016, 540 of this has been treated as refunded following the settlement of its liabilities leaving a net donation of 9,460 to unrestricted funds. 3,500 of donations were received by the CIO to reimburse the unincorporated association for the ShedFest event. The CIO has treated these donations, and a final transfer of 327 from the unincorporated association, as restricted funds transferred from the unincorporated association.
UK MEN S SHED ASSOCIATION 12 NOTES TO THE FINANCIAL STATEMENTS - 31 MARCH 2017 5. Grants received Unrestricted Restricted Total Funds Funds 2017 2016 Tudor Trust - 33,000 33,000 - Headley Trust - 25,000 25,000 - - 58,000 58,000-6. Transfer between funds 810 was transferred from unrestricted funds to restricted funds to restore the balance of restricted funds following the transfer of activities from the old unincorporated association to the CIO. 7. Movement in funds Net Transfer At movement between At 01/04/16 in funds funds 31/03/17 Unrestricted funds - 14,765 (810) 13,955 Restricted funds Royal Voluntary Service - - 782 782 Tudor trust - 29,761 28 29,789 Headley Trust - 14,583-14,583 Total restricted funds - 44,344 810 45,154 Total funds - 59,109-59,109 The Royal Voluntary Service s fund represents the balance transferred from the unincorporated association being surplus funds from a Meet the Shedders event. The Royal Voluntary Service have confirmed to the trustees that these funds may be used by the CIO to fund a future membership event. The Tudor Trust fund is for key salaries and related travel and office costs. The Headley Trust fund is a contribution towards the Director of Services salary, the balance of which is met from the Tudor Trust fund.
UK MEN S SHED ASSOCIATION 13 NOTES TO THE FINANCIAL STATEMENTS - 31 MARCH 2017 8. Net movement in funds Incoming Outgoing Movement resources resources in funds Unrestricted funds 17,230 (2,465) 14,765 Restricted funds Royal Voluntary Service - - - Tudor trust 36,827 (7,066) 29,761 Headley Trust 25,000 (10,417) 14,583 Total restricted funds 61,827 (17,483) 44,344 Total funds 79,057 (19,948) 59,109