INVITATION The Australian Vascular Access Society s (AVAS) 2019 Scientific Meeting will be held at the Parkroyal Parramatta, 12-14 May 2019. This Vascular Access Meeting is a relatively new and exciting addition to the Scientific Meeting schedule in Australia, and brings together a multidisciplinary cohort of doctors, nurses, and scientists from a range of fields and setting, all with a passion for improving Vascular Access care. The Walk the Line Scientific Meeting will include the latest of all devices and technology. The program will include keynote speakers in Vascular Access research and practice from across the globe. We anticipate the superb location in the beautiful city of Parramatta 23 kilometres west of the Sydney central business district on the banks of the Parramatta River. Parramatta is the administrative seat of the City of Parramatta and is often regarded as the second CBD of Sydney and will attract great interest from both national and international delegates. This Scientific Meeting provides an ideal opportunity to network with a wide range of professionals, make new contacts and establish important relationships with leading health professionals specialising in Vascular Access. We sincerely hope you can join us as partners in this vibrant meeting and we look forward to a memorable and mutually rewarding experience in Parramatta, Sydney in 2019. Anthony Marshall Chair AVAS 2019 Scientific Meeting HOSTED BY The Australian Vascular Access Society (AVAS) is an association of healthcare professionals founded to promote the Vascular Access specialty. Today, it s multidisciplinary membership advances research, professional and public education to shape practice, enhance patient outcomes, and partner with device manufacturers to bring about evidence-based clinical innovations in Vascular Access. AVAS will be the national voice for Vascular Access and is dedicated to delivering on the public s expectations of excellence by setting the standard for Vascular Access care.
The Importance of Corporate Collaboration at the Event AVAS is an emerging organisation with members about improving patient outcomes in Vascular Access care. Corporate collaboration allows AVAS to offer Meeting registration at a reduced cost to its members enabling equitable attendance by clinicians of all professions and grades. AVAS also offers an exciting initiative to support/sponsor the attendance of one or more clinicians from a developing nation in the Asia-Pacific region. We look forward to working with you in a collaborative commitment to promote clinical excellence in the Vascular Access specialty. THE VENUE Parkroyal Parramatta 30 Phillip Street Parramatta NSW 2150 Offering over 1,000 square metres of hosting space, Parkroyal Parramatta is the largest events destination in Western Sydney. Boasting integrated audio-visual equipment and lighting systems, our spaces are designed with your various event needs in mind. Expected Attendance We expect to attract a number of high-level professionals and key decision makers working in Vascular Access from across the Southern hemisphere and Asia Pacific region to be in attendance and participating at this Meeting. This will be an excellent opportunity for your organisation to showcase new and existing products and to network with a multidisciplinary audience from a range of specialties from across the country. Australia's first dedicated Vascular Access Society invites your organisation to be a sponsor or exhibitor at this important event.
Why Be Involved? The meeting provides a unique educational environment dedicated to the exchange of leadingedge scientific research, and industry expertise. It is the largest meeting in Australia dedicated to Vascular Access we anticipate the meeting will attract a high level of national, regional and international delegates during the 3-day program, building on 2017 s success The aim of the exhibition will be to engage with healthcare professionals and scientists on the latest technologies and devices and to challenge their current mindset and practice. Facilitating interaction between delegates and knowledgeable company representatives is a key focus as part of the exhibition to enhance the overall education experience of the meeting. The meeting provides an ideal opportunity for you to engage with a wide cross-section of your target market. The key benefits of sponsorship include: The opportunity to promote your name, expose your brands and maintain a high profile amongst medical professionals engaged in Vascular Access before, during and after the event. Develop quality business relationships by having direct one to one engagement in a relaxed environment. Access to delegates who are keen to improve their knowledge and skills. Aligning your company with this powerful educational experience demonstrates your commitment to assisting professional development. An opportunity to consolidate corporate relationships and expose your staff to their key markets. Face to face interaction with delegates during all tea and lunch breaks plus the welcome reception held in the exhibition area. Benefiting significantly from exposure to a keenly interested, relevant and, above all, influential audience in an educational environment away from the competition of everyday distractions. A wide variety of Sponsorship and Exhibition opportunities have been designed for the Scientific S Meeting, each containing benefits that will ensure your organisation receives maximum exposure. However, we recognise that not all one size fits all and we are happy to design a package to suit your budget and marketing objectives. All sponsorship ship and exhibition costs are in Australian Dollars and inclusive of 10% Australian Goods and Services Tax. EVENT MANAGERS
PRINCIPAL PARTNER Acknowledgement Naming rights to a Keynote Session including a vote of thanks to the presenter on behalf of the Organisers. Acknowledgement on all sponsor signage at venue. Acknowledgement in the Meeting Program. The Committee reserves the right to amend this entitlement should it be decided to provide only a web based program and app. Acknowledgement on the front page of the Meeting Website including hyperlink to your website. Acknowledgement of sponsorship during opening address. Acknowledgement on delegate confirmation letters and invoices issued by the Organisers as Principal Sponsor. Display 4m x 2m Exhibition Pod. Promotional Full page colour advertisement in the A6 Pocket Program*. 200 word company profile on the Meeting App and website. Dedicated Power point advertisement looped during Meeting (to be supplied by sponsor and approved by Committee). Two inserts to be placed into the delegate satchels. Dedicated email sent to delegates in the final weeks leading up to the Meeting specifically promoting your organisation only. AU$20,000 Exclusive Two promoted posts on the Meeting App promoting your booth, product, support (text to be provided by sponsor and approved by Committee). Attendance Four (4) complimentary Sponsor Full Delegate registrations to the Meeting, including all social functions. Four (4) complimentary Exhibitor registrations (does not include access to sessions). Additional Full Delegate registrations can be purchased at the early bird discount rate. Delegate List Complete list of delegate details (subject to compliance with privacy legislation) two weeks prior to the Meeting and also at the completion of the Meeting. Additional Opportunity In recognition of your status as a Principal Partner, we are providing the opportunity to also sponsor one of the following items (at no extra cost) **. Pocket Program. Note Pad and Pens (items to be provided by sponsor) Concurrent Session. Website banner on Meeting website for 30 days prior to the Meeting. * The Committee reserves the right to amend this entitlement should it be decided to provide only a web based Program and Meeting App. ** The Committee reserves the right to alter these additional opportunities as circumstances dictate
GOLD SPONSOR Acknowledgement Acknowledgement on all sponsor signage at venue Acknowledgement in the Meeting Program* Acknowledgement on Meeting Website including hyperlink to your website Acknowledgement of sponsorship during opening address Opportunity for a three minute address at conclusion of concurrent session (sessions will be released closer to the event and allocated on a first come first confirmed reply) Display 2m x 2m (4sqm) Exhibition Pod. Promotional Full page colour advertisement in the A6 Pocket Program*. 100 word company profile on the Meeting App. One insert to be placed into the delegate satchels Logo on looped power point slide between sessions (to be supplied by sponsor and approved by Committee). AU$9,900 4 Available Attendance Two (2) complimentary Sponsor Full Delegate registrations to the Meeting, including social functions. One (1) exhibitor registration (does not include access to sessions). Delegate List Complete list of delegates details (subject to compliance with privacy legislation) at the completion of the Meeting. Additional Opportunity In recognition of your status as a Gold Sponsor, we are providing the opportunity to also sponsor one of the following (at no extra cost) **. Concurrent Session Upgraded advertisement from Half page to Full page * The Committee reserves the right to amend this entitlement should it be decided to provide only a web based Program and Meeting App. ** The Committee reserves the right to alter these additional opportunities as circumstances dictate.
DELEGATE BAG AU$5,500 500 Exclusive Acknowledgment Acknowledgement on all sponsor signage at venue Logo on looped power-point slide between sessions Acknowledgement in Meeting Program (from time of sponsorship confirmation)*. Acknowledgement on Meeting Website including hyperlink to your website Logo on Meeting Satchels Size and placement of logo will be at the discretion of the Committee Promotional One insert to be placed into the delegate satchels Half page advertisement in the Pocket Program * The Committee reserves the right to amend this entitlement should it be decided to provide only a web based Program and Meeting App.
MEETING APP AU$4,400 Exclusive The Meeting App will be one of the most used tools by all delegates. The App will have comprehensive Meeting details at Delegate s fingertips. This includes Program, Speaker Bio s, Sponsor and Exhibitor information with company logos and general information to enhance the user s experience. In addition, Delegates will be encouraged to engage by loading comments and photos and Exhibitors and Sponsors will be able to use the news feed to encourage visits to their booths. Your logo will be at the top of the screen every time they access the App**. Acknowledgment Acknowledgement on all sponsor signage at venue Acknowledgement in Pocket Program (*from time of sponsorship confirmation). Acknowledgement on Meeting Website including hyperlink to your website Logo on looped power-point slide between sessions (to be supplied by sponsor and approved by Committee). Exclusive naming rights to the Meeting App. Promotional One insert to be placed into the delegate satchels Half page advertisement in the Pocket Program Exclusive advertising on the Meeting App home page * The Committee reserves the right to amend this entitlement should it be decided to provide only a web based Program and Meeting App. **Note there may be the possibility the App will be used in place of the Pocket Program and advertisements as per entitlements within each package may be included as part of the App functionality.
COFFEE CART AU$5,500 2 Available Acknowledgement Acknowledgement in Meeting Program (from time of sponsorship confirmation) *. Acknowledgement on all sponsor signage at venue Organisation to provide pull up banner for placement alongside Coffee Cart Logo on looped power-point slide prior to and between sessions (to be supplied by sponsor and approved by Committee) Acknowledgement on Meeting Website including hyperlink to your website Promotional One insert to be placed into the delegate satchels The venue will provide the coffee cart, two baristas and coffee throughout the two days of the Meeting inclusive in this package The sponsor has the option to provide their own branded coffee cups Delegate List Delegate List provided in excel format (name, organisation, state and email only) and subject to Australian Privacy Laws post Meeting. Note: The location of the Coffee Cart Zone within the exhibition will be at the discretion of the organisers. * The Committee reserves the right to amend this entitlement should it be decided to provide only a web-based Program and Meeting App.
SILVER SPONSOR AU$5,500 Unlimited Acknowledgement Acknowledgement on Meeting Website including hyperlink to your website. Acknowledgement on all sponsor signage at venue. Promotional Organisation logo to be included in the Meeting Program*. Inclusion of one (1) half page colour advertisement for your Organisation in the Meeting Program*. One insert to be placed into the delegate satchels. WELCOME RECEPTION Display Opportunity to purchase an Exhibition Booth at 50% discount. Attendance Opportunity to purchase one (1) Full Delegate registration at 50% discount. * The Committee reserves the right to amend this entitlement should it be decided to provide only a webbased Program and Meeting App. AU$3,300 Exclusive This event will be held on Sunday 12 May from 6.00pm to 7.30pm. Sponsorship of this event offers excellent branding and networking opportunities to any organisation and profiles your organisation at the opening event of the meeting. Acknowledgement Acknowledgement on all sponsor signage at venue Logo on looped power-point slide between sessions (to be supplied by sponsor and approved by Committee) Acknowledgement in Meeting Program (*from time of sponsorship confirmation) Acknowledgement on Meeting Website including hyperlink to your website Exclusive naming rights to the Welcome Reception Display Opportunity to have company provided banners displayed in Welcome Reception venue Attendance Four (4) complimentary tickets to the Welcome Function *The Committee reserves the right to amend this entitlement should it be decided to provide only a webbased Program and Meeting App
NAME BADGE & LANYARD AU$2,200 Exclusive Every registered delegate will receive an official Meeting name badge and lanyard upon registration. Delegates will need to wear their name badge and lanyard to gain access into the exhibition and sessions. Acknowledgement Acknowledgement on all sponsor signage at venue. Acknowledgement in Meeting Program (from time of sponsorship confirmation) *. Acknowledgement on Meeting Website including hyperlink to your website. Logo on looped power-point slide between sessions. Promotional Logo on name badge Size and placement of logo will be at the discretion of the Committee. Logo on lanyard Size and placement of logo will be at the discretion of the Committee. * The Committee reserves the right to amend this entitlement should it be decided to provide only a web-based Program and Meeting App. CATERING SPONSOR AU$2,200 2 Available Acknowledgment Company logo displayed on buffets at each break Acknowledgement in Meeting Program (from time of sponsorship confirmation) *. Acknowledgement on Meeting Website including hyperlink to your website Exclusive Naming rights for the catering on the day e.g. The ABC Coffee Break/Morning Tea Opportunity to place (company provided) free standing pull up banners in the exhibition area during your sponsored break Opportunity to distribute company flyers during your sponsored break * The Committee reserves the right to amend this entitlement should it be decided to provide only a web-based Program and Meeting App.
ADDITIONAL OPPORTUNITIES Inc. GST Meeting App push notification $550 (limited opportunities apply) Satchel Insert - $1,100 Delegate Gift - $1,100 Full Page Advertising in the Meeting Program* - $1,100 Award Sponsor Best Paper Award - $2,500 Award Sponsor Best Poster - $1,000 Half Page Advertising in the Meeting Program* - $750 The Committee reserves the right to amend this entitlement should it be decided to provide only a web based Program and Meeting App.
EXHIBITION OPPORTUNITES EXHIBITION POD AU$3,000 PER 2M X 2M POD The 2019 Meeting will include an a display with exhibition pods to provide organisations with the opportunity to promote their products and services to delegates attending the event. The exhibition will be an integral part of the activities and provides an unparalleled opportunity for organisations to come face-to-face with delegates, providing a marketplace to increase your organisations visibility, and to showcase and demonstrate your products and services. The meeting program will be designed to maximise the opportunity for delegates to visit the exhibition, with all tea breaks and lunches served in this and will be the primary networking arena for delegates, sponsors and exhibitors. 2m x 2m Exhibition Pod FLOORPLAN 2 full delegate registration including tea breaks, lunches, Welcome Reception and access to sessions Counter and stool 75-word organisation profile including contact person and logo on the Meeting App and Website Listing and organisation logo in the Meeting Program
GENERAL INFORMATION The registration included in the purchase of an exhibition pod includes access to sessions, tea breaks and lunches. For additional staff who do not wish to access the sessions, a day pass can be purchase at $150 per person per day. Priority of placement within the exhibition will be sold in accordance with the date of application receipt. An exhibition manual containing information on move in and out times will be distributed to exhibitors and sponsors closer to the event. CONDITIONS Payment of a 50% deposit is within one month of confirmation of your sponsorship and exhibition selections. Final payment is due 10 March 2019. Failure to pay your sponsorship and exhibition invoice may result in your sponsorship item or exhibition stand being released for sale. Please Note: All sponsorship and exhibition figures are in Australian Dollars and include Australian Goods and Services Tax. All benefits will be extended subject to the time of confirmation of sponsorship. In some cases deadlines may have expired and the benefits cannot be extended.
Please email this form to: Daniela Dwyer Sponsorship & Exhibition Coordinator Encanta Event Management E: daniela.dwyer@encanta.com.au P: +61 893891488 APPLICATION FORM Please note this is an application for Sponsorship and Exhibition at the AVAS 2019 Scientific Meeting. All applications are subject to Committee approval and acceptance will be notified in writing to the applicant. CONTACT DETAILS: Contact Name: Position: Organisation: Address: Suburb: Country: Telephone: State: Postcode: Mobile: Email: SPONSORSHIP & EXHIBITION PACKAGES (All prices listed below are in Australian Dollars and include 10% Goods and Services Tax) Sponsorship Exhibition Pods Principal Partner $20,000 2m x 2m Exhibition Pod $3,000 Gold Sponsor $9,900 Preference 1 Delegate Bag $5,500 Preference 2 Conference App $4,400 Preference 3 Coffee Cart $5,500 Silver Sponsor $5,400 Welcome Reception $3,300 Catering Sponsor per day $2,200 Name Badge & Lanyard $2,200 Total Purchase Inc. GST $
**All applications are subject to committee approval; the Organising Committee reserves the right to decline sponsorship and exhibition applications at their own discretion. PAYMENT DETAILS Please note that a minimum of 50%-part payment of sponsorship total is required within one month of acceptance of your application. Sponsorship Package (50% of Total Cost) $ Exhibition Booth (50% of Total Cost) $ TOTAL COST Inc. GST On acceptance of this application, please forward an invoice to facilitate payment On acceptance of this application, please charge the following credit card (Visa, MasterCard, Amex only) $ Plus 3.3% Merchant Fee $ Total $ Card Number Expiry Date / Card Holder s Name Card Holder s Signature CANCELLATION POLICY Cancellations will only be accepted in writing, emailed, posted or faxed and must be signed by the person whose signature appears on the original booking form or their nominee. Payment of a 50% deposit is due within one month of acceptance of your sponsorship and exhibition selections. Final payment is due 10 March 2019. Failure to pay your sponsorship and exhibition invoice may result in your sponsorship item or exhibition stand being released for sale. Cancellations from 1 January 2019 and prior to 10 February 2019 will be liable for 50% of the total package. Cancellations from 11 February 2019 onwards will receive no refund and will be liable for payment of the balance should it not have been received by the cancellation date. I have read the cancellation policy and accept all its conditions. Name (please print) Position Organisation Signed Date
TERMS & CONDITIONS The Meeting Host and the Organiser will take all diligent care to fulfil the listed Sponsorship commitments. The Sponsors are responsible for providing all their requirements e.g. banners, promotional material, satchel inserts and any other material. Organisations are required to make the necessary deposit payment for the package within one month of confirmation of your booking selection, and Final Payment due by no later than 10 March 2019. Sponsors are responsible for the security of their own equipment and materials whilst at the Meeting. Your sponsorship and/or booth selection will be confirmed upon approval by the committee. The Host and Organiser reserve the right to alter the program if required. EVENT MANAGERS