Welcome to Ballarat Pony club for the year 2017-2018 Thank you for joining Ballarat Pony Club! We hope your family enjoys being part of the club and benefits from the many skills gained through participation in the club. The following is a list to help ensure you complete your membership forms correctly. There are three steps: 1) Fill out the PCAV Membership Info online 2) Fill out the BPC Membership on paper and email/mail to us 3) Pay BPC via direct deposit as per BPC Membership form Please fill out your basic PCAV membership on line through the link below: https://osm-pony.omnisportsmanagement.com Your PCAV Membership will be authorised by us once we have received your payment It is implicit in applying for membership that each family has read and understood the PCAV Code of Conduct form and Volunteer Form(attached). Please ask at the office if you have any queries. Please fill out the Volunteer Choices form and pop your choices into your diary so you remember when you are helping! Thank you for your understanding as we plan for the year ahead. Please talk to one of the Committee members if you have any questions or suggestions! Each riding member must have completed: A Club Membership A Medical History and Emergency Contacts Form These forms can be done online through the PCAV website. If you are unable to do an online application the forms are at the end of this membership form to fill in manually. Cover Letter and Fees 2017-2018
Fees The Annual Fee Payments required are as follows: Membership Type PCAV Payment BPC Instruction Affiliation Fees Total Payment Associate 158 215.50 11.50 385 Junior 138 215.50 11.50 365 Supporter 0 0 0 0 Explanations: Associate: Is 17 on or after July 1 st 2017 Junior: Under 17 on July 1 st 2017 Supporter: A non -riding individual who has signed a Supporter Form. Signing this form gives both insurance cover and voting rights (if the supporter is 18 or over). It is highly recommended that each family member/friend who may come and help at the Club becomes a Supporter PCAV Payment: Fees include 24/7 Personal Accident Insurance Cover. This insurance enables PCAV riders to claim for injuries sustained whilst engaging in equestrian pursuits at any time of the day. This means riders are covered for Personal Accident outside of Pony Club endorsed activities. Please review this cover on www.ponyclubvic.org.au BPC Instruction Payment: The money goes directly to paying in structors for our rallies. On average this works out to $4.90/hr a real bargain! Affiliation Fees: Go to PCAV ($5.50) and Barwon Zone (approx $6) Please arrange payment by direct debit to: Bendigo Bank Ballarat Pony Club BSB 633000 Account 144990942 Reference: Please use Surname and Riders first initial (or as much as possible) Please insert direct deposit receipt number in box on Membership form (upper left) Thank you, Jo Gell President ballaratponyclub@gmail.com Cover Letter and Fees 2017-2018
Volunteer Choices for families belonging to Ballarat Pony Club We value and need ALL our families to volunteer. It is a great help for everyone if we can be consistent in our expectations, and plan our volunteering schedule. As a general rule we look for a minimum of twelve hours a year for each riding member. Here are the options available please choose the one that best fits your needs, or have a chat with us if you need more information! I understand that as a condition of my child joining Ballarat Pony Club, myself and/or my family members are needed to assist with the voluntary running of the club. I would like to Do the regular job I have ticked below and help at the event I have ticked below for a minimum of four hours Help at three Working Bees or Events for a minimum of four hours each OR A list of regular jobs that need to be done: Indoor Jobs Canteen Helper Clean Toilet area Dusting/Sweeping/Mopping Ordering/ Delivery of essentials Outdoor Jobs (these will often be shared jobs for a few families why not organise a few PC friends!) Fence/Jump Painting Raking of arenas Manure Management yards, bins, barrows etc. Turning on/off water supplies and keeping horse wash clean BBQ and Gas bottle management Setting up for rally s (Putting up equipment) Packing up after rally s (Putting away equipment) Whipper snippering/spraying of a specific area Emptying rubbish bins Gardening/Tree Planting/Watering assistance Keeping Clubhouse area swept, clean and rubbish free Organising or helping at three working bees a year Gear Check at Rallies I have another idea I would like to propose! Volunteer Choices for families of Ballarat Pony Club 2016-2017 1 P age
Each year Ballarat Pony Club runs competitions to help fundraise for maintenance and improvement of our infrastructure. These events cannot happen without large numbers of volunteer helpers. There is always plenty of fun, learning and support in setting up and packing up and the more that participate the less workload for everyone! No special skills needed! Annual Events Triple Chance Combined Training October Horse Trials To help with diary management here are approximate dates of our annual events: Triple Chance is usually the third weekend of January for two days Combined Training is usually first week of March for one day The October Horse Trials are usually the second weekend of October for two days Joining the Committee Becoming part of the Committee is good fun, enables you to contribute to the club and helps make sure our club runs smoothly. There are eleven meetings a year. (Please feel free to chat to any current committee members about what is involved!) I would like to be a Committee Member and Do the regular job I have ticked above Help at the event I have ticked above for four hours Thank you for helping us to organise the large workload necessary to run such a fantastic club and enjoy such a wonderful facility! Please feel free to talk to us if you have any questions or ideas! Sincerely, The Ballarat Pony Club Committee ballaratponyclub@gmail.com Volunteer Choices for families of Ballarat Pony Club 2016-2017 2 P age
Working with Children Check It is PCAV Policy for all non-riding adults who regularly attend Pony Club to have a WWC. Ballarat Pony Club requests that you give us a photocopy of your WWC when you have received it. Please ask if you have any questions about this requirement. As this is a very new policy we are working towards it, and would appreciate your assistance. You need to go to www.workingwithchildren.vic.gov.au. Then make an appointment with the Post Office to complete the document. It is simple and free as you are volunteers for BPC. Please tick the appropriate box Name of Supporter I have a WWC I have applied for a WWC I have not yet applied for a WWC Permission for Photographs Our members and their families love taking photos of the action around the Club. We like to share some of these photos through our Newsletter, Website, PCAV Magazine and possibly the Ballarat Pony Club Closed Facebook site. Please advise here if you do NOT want photos of yourself/rider/other family member publicised. Full names are never used in public domains. Please feel free to talk to us about your concerns. Also please understand that although there is a PCAV policy about social media we cannot control social media use of our members. I request that NO photos are published of the following people: Ballarat Pony Club WWC/Photograph Form 2016-2017
Ballarat Pony Club puts the safety,well being and happiness of our members as our first priority. We urge families to come and have a private talk with our President or DC if there are any circumstances that we should be aware of to ensure that you and your child feel absolutely comfortable. We believe that the following issues may relate to some of our members, although there may be other things you would like to discuss. Medical : eg. Medical conditions, management plans, medications etc Accessibility : eg. Any needs that your child may have to help them learn, communicate, interact with others; Any physical barriers that we can help to minimise. Legal : eg. Court orders restricting access of an individual Other : Fear of falls due to horse riding accident, difficulty making friends, temporary injury, etc As such could you please indicate below if you would like a meeting with the President or DC. I would like to arrange a meeting with : (please circle one) The DC The President Both
Membership Registration Form CODES OF CONDUCT The Pony Club Association of Victoria s Code of Conduct outlines behaviours that are expected of every person involved in our organisation, as well as identifying the types of behaviours that will not be tolerated. It applies to members, officials, adult supporters, coaches, instructors, spectators, family, friends, administrators and other members of our diverse pony club community. It applies to all PCAV, Zone and Club sanctioned activities. The Pony Club Association of Victoria s Code of Conduct supports everyone to have fun in a friendly and inclusive environment. Our Values and Behaviours Respect and recognition I treat others as I would like to be treated I treat everyone with dignity, courtesy and respect I appreciate performances by all participants I value and recognise good behaviours and the contribution of all I communicate openly and provide constructive supportive feedback Caring The welfare of the horse is paramount I am considerate of others I encourage others to participate but I don t force the issue I never resort to verbal abuse, harassing behaviour, hostility or aggression Integrity I am open, honest and trustworthy I do what I say I am a Good Sport and encourage others to do the same I do not make any disparaging or belittling remarks about others I abide by the Code of Conduct Inclusion I support and help others I am flexible and responsive to people s needs I work collaboratively to achieve the best outcomes I encourage the participation of all regardless of ability, age, gender, sexual orientation, race, culture or religion I contribute towards an enjoyable and safe environment for all. Our Values and Behaviours are central to the Pony Club Association of Victoria s Code of Conduct. They ensure that we focus as much on HOW we do things as on WHAT we do by putting Values and Behaviours at the core of pony club participation. Pony Club Association of Victoria Inc. A13413S Membership Form -Code of Conduct only 2015-2016.doc3
Membership Registration Form Our Responsibilities Club Members Embrace and act in accordance with the Code of Conduct Role model and share your knowledge of this Code Consider and uphold the welfare of the horse in any activity in which you participate Raise situations that you think might be a breach of this Code with your Club or Zone s officials. Encourage others to raise their concerns. Officials, Parents, Guardians, Coaches, Instructors, Administrators, Observers and Supporters Keep the Code of Conduct accessible for future reference Embrace and act in accordance with the Code of Conduct Role model and share your knowledge of the Code Lead by Example Raise situations that you think might be a breach of this Code with your Club or Zone s officials. Encourage others to raise their concerns Encourage an environment where others can raise their concerns Manage behaviour that is inconsistent with this Code Getting Advice Your Club s officials are your most direct source of information and action. Breaching the Code of Conduct PCAV, Zones and Clubs treat breaches of this Code seriously. If you breach this Code, or assist someone else to breach the Code, the breach will be investigated. If it is determined that a breach has occurred, your Club, Zone or PCAV, as appropriate, will address the behaviour in line with the circumstances of the individual case. This could include coaching the people involved to assist them to recognise why the behaviours are inappropriate and Code of Conduct Pony Club Association of Victoria Inc. A13413S Membership Form -Code of Conduct only 2015-2016.doc3
Direct Deposit Receipt # Riding Membership Form July 1 2017-June 30 2018 (Only fill in this form if you are NOT able to do an online form) SUMMARY PAGE - Membership Type: Junior Associate (17and over on 1 st July) Riding Member-Full Name: Address: Suburb/Town: Postcode: Phone Home: Mobile: Email: Date of Birth: Age: Horse details: PCAV Certificates: Name: Age: Height: Horse agisted at: (if not at above address): Previous membership if any Name: Age: Height: Parent/Guardian (1): Relationship: Phone Home: Work: Mobile: Email: Parent/Guardian (2): Relationship: Phone Home: Work: Mobile: Email: Member Declaration I... agree to abide by the rules, regulations, policies, procedures and directives as stipulated by Pony Club Association of Victoria Competition rules and affiliated bodies. I acknowledge that horse sport is dangerous and that accidents causing death, bodily injury, disability and property damage can, and do happen. I acknowledge and agree that neither PCAV nor the organizers shall be under any liability for death, or bodily injury, loss or damage which may be sustained or incurred by the applicant, as a result of participation in or being present at PCAV endorsed events, except in regard to any rights I may have arising under the Trade Practices Act 1974. I acknowledge that I have read and understood the information provided in this membership form regarding codes of conduct and privacy. Signed:... Date:... Member s Parent/Guardian Declaration - Must be signed for all members under the age of 18 years. I/we consent to our above named child becoming a member of the Pony Club Association of Victoria as a member of the Ballarat Pony Club. I/we have read and accept the Member Declaration on behalf of our child. Signed:... Date:... Signed:... Date:... Membership Junior and Senior 2016-2017
Supporter Form July 1 2017-June 30 2018 (Please only fill in this form if you have NOT done an online membership) Membership Type: Adult Supporter (18+) Junior Supporter Club Life Member Other Full Name: Address: Suburb/Town: Postcode: Phone Home: Mobile: Email: Other Supporters at this address: Name Supporter Type (eg Adult, Junior) Relationship to Main Supporter Any skills or other attributes that might be useful to the club? Member Declaration I... agree to abide by the rules, regulations, policies, procedures and directives as stipulated by Pony Club Association of Victoria Competition rules and affiliated bodies. I acknowledge that horse sport is dangerous and that accidents causing death, bodily injury, disability and property damage can, and do happen. I acknowledge and agree that neither PCAV nor the organizers shall be under any liability for death, or bodily injury, loss or damage which may be sustained or incurred by the applicant, as a result of participation in or being present at PCAV endorsed events, except in regard to any rights I may have arising under the Trade Practices Act 1974. I have read and agree to abide by the Club and PCAV Code of Conduct. I acknowledge that I have read and understood the information provided in this membership form regarding codes of conduct and privacy. Signed:... Date:... Club Use: This member has Voting Rights as per the Club Model Rules/Constitution: Yes No In accordance with our Club Rules of Incorporation the above named individual has been accepted as a member of our Club. Signed: Date: Position: Adult Supporter Form 2016-2017
MEDICAL HISTORY & EMERGENCY CONTACTS FORM 2016-2017 Please only fill in this form if you have NOT done an online application) The information you provide on this Medical History Form will be kept by your Pony Club in a secure place and used only in the event of an emergency. If your child has a severe allergy or health condition, could you please bring it to our attention! If your child is asthmatic or anaphylactic could you please provide a copy of your emergency plan that you provide to their school. Personal Details First Name:... Last Name:... Sex:... Vehicle/Float Reg No.:... Date of Birth:... Age:... Emergency Contacts (1) Full Name... Relation:... Phone (h)... Phone (w):... (2) Full Name... Relation:... Phone (h)... Phone (w):... Health Cover Details Medicare No.:... Do you have Ambulance Cover? (It is highly recommended to have ambulance cover) Yes No Ambulance No.:.. Do you have Private Health Cover? Yes No Fund:... GP & Dentist Details Doctor:. Phone: Address: Dentist..Phone: Address: Important Health Information (allergies, conditions etc.). Please state not applicable if there are no issues.... I certify that the information given on this form is to be best of my knowledge a true account of my current physical condition. Rider Name:... Signature:... Date:... Parent/Guardian:... Signature:... Date:... Medical Release Member over 18 years: If emergency medical care is required for myself and if I, or an accompanying spouse or relative, am not able to convey permission in a timely manner, then the undersigned authorised authorises appropriate emergency medical care as deemed necessary by emergency medical personnel, a physician or the medical facility providing treatment. Rider Name:... Signature:... Date:... Member under 18 years: If emergency medical care is required for my child... and if permission is not available in a timely manner, then the undersigned authorised authorises appropriate emergency medical care as deemed necessary by emergency medical personnel, a physician or the medical facility providing treatment. Parent/Guardian:... Signature:... Date:... Ballarat Pony Club Medical Form 2016-2017