NHS Grampian Job Description RP10253 SECTION 1 JOB IDENTIFICATION Job Title: Aberdeenshire Smoking Cessation Co-ordinator Department(s): Aberdeenshire CHP Public Health Location: Based at Inverurie Hospital Hours: 37.5 hours per week Grade: Band 6 Salary: 26,041-34,876 per annum pro rata Contract: Temporary for a fixed term of 7 months Job Reference: RP10253 Closing Date: Wednesday 25 th February 2015 JD SCC (APHT) June 2011 1
SECTION 2 Job Purpose As Smoking Cessation Coordinator you will join the Aberdeenshire Public Health Team on a 7 month maternity cover contract. The post contributes to a reduction in smoking prevalence through planning, coordinating and implementing tobacco control activities and facilitating collaboration between a wide range of partner organisations across Aberdeenshire, including local authorities and health services. The post will have a key role in promoting partnership development, networking, lobbying and disseminating information in relation to the national and NHS Grampian tobacco strategy agenda. The focus during the cover period will be in particular implementing smoke free workplaces, homes and cars, strengthening the tobacco alliance and interventions to reduce the inflow of young people to take up smoking. You will be educated to a degree level or equivalent or have relevant experience in Tobacco Control related Public Health issues. You will have excellent interpersonal and networking skills and the ability to communicate at different levels using written and verbal communication. Car owner or suitable access to a car and a clean current UK driving licence is essential. Organisational Chart (Please identify this post clearly in the structure as a minimum show 2 levels above and 2 levels below (where relevant). CHP Lead for Tobacco (eg PH Lead) NHS Grampian Tobacco Control and Smoking Advise Services Primary Care Smoking Cessation Co-ordinator Aberdeenshire Health and Social Care Partnership - PH Team Multi-agency partners Aberdeenshire Local Tobacco Alliance Line management Input to other agencies / services JD SCC (APHT) June 2011 2
1 Communication and relationship skills Provide and receive complex, sensitive information; persuasive, motivational, negotiating, training skills are required / present complex, sensitive or contentious information to large groups The SCC works together with a range of agencies and services to reduce smoking rates and tobacco related issues, specifically in areas of health inequality, and share knowledge to successfully support this public health area of work in Aberdeenshire. Communicate with a variety of services and multi agencies to facilitate efficient partnership working to support the smoking cessation / tobacco related effort. Ensure links with the CHP primary and secondary care services (GPs, practice staff, midwives, health visitors), CHP tobacco working groups, NHS Smoking Advice Service, Aberdeenshire Council (Community Learning and Development, Education), voluntary services and the local media Supports the Chair of the multi agency Aberdeenshire Local Tobacco Alliance Delivers information and presentations on smoking related issues to a range of management groups Co-ordinates, develops and delivers smoking / tobacco related training to staff including health care professionals and support staff from secondary, primary and acute care services and workers from other sectors and wider partner agencies Effectively communicates specialist information such as statistical data to a range of agencies at a senior, strategic, practice and community level Liaises and motivates staff working in services and multi agencies about their role and their support in the reducing smoking rates in Aberdeenshire 2 Knowledge, training and experience Specialist knowledge across range of procedures underpinned by theory Knowledge of public health field acquired through relevant degree, supplemented by specialist public health improvement knowledge, acquired through training, extended courses and experience to post graduate diploma level equivalent Qualifications Essential Essential to have a health-related education to degree level or equivalent Postgraduate diploma level qualification in health improvement / health services research / public health / social science required, or equivalent specialist public health improvement knowledge acquired through training and / or formal courses Car owner with full, clean driving licence JD SCC (APHT) June 2011 3
Experience Essential Experience of working with a wide range of individuals at different levels, across a range of different settings Excellent organisational ability Effective project management skills Ability to motivate and engage others Understanding of current health improvement policy / priorities, especially in relation to smoking & tobacco. Desirable Knowledge of smoking cessation & tobacco related issues Knowledge / experience of community development 3 Analytical and judgemental skills Complex facts or situations requiring analysis, interpretation, comparison of a range of options Analysis, evaluation of health data and effectiveness of public health initiatives and programmes. Identifies and assesses alternative approaches and the required resources. 4 Researches, identifies and consults with key groups about ways to effectively implement smoking cessation and tobacco related projects in line with policy and best practice Facilitates discussion and decisions about direction of smoking cessation related projects in line with local and national priorities Ability to critically appraise smoking cessation initiatives and make constructive suggestions to adapt to the local Aberdeenshire profile Links with relevant local and area wide departments to profile, analyse and monitor smoking cessation in the Aberdeenshire area using relevant statistical data Plans, supports and evaluates smoking cessation effort to support nationally and locally set Tobacco Control targets (eg HEAT target) Planning and organisational skills Plan and organise complex activities or programmes, requiring formulation, adjustment The post holder will be involved with developing, implementing, evaluating and facilitating smoking cessation / tobacco related training. This will require excellent project planning / management skills. Work with a range of agencies and services to progress work on tobacco related initiatives for example to reduce smoking rates and to reduce tobacco related harm, specifically in areas of health inequality Monitor and update on progress of projects to key working groups Grampian Smoking Cessation Steering Group/ Aberdeenshire Local Tobacco Alliance JD SCC (APHT) June 2011 4
Facilitate discussion about smoking cessation related projects with key working groups / Aberdeenshire Local Tobacco Alliance to address issues or success based on research and evidence of best practice Keep abreast of the latest government policy /strategy and research by liaising with key government agencies and attending relevant conferences / workshops 5 Physical Skills Physical skills obtained through practice Basic skills to use information technology to operate such systems as e-ksf Keyboard skills Driving skills in various conditions e.g. rural and town, adverse weather conditions (across Aberdeenshire / Aberdeen City) Ability to work to deadlines Ability to motivate and engage people to develop a common vision in talkin smoking cessation forward Manual handling - carrying and setting up resources High levels of energy and stamina Travelling to meetings, events and conferences Multi-tasking and resilience 6 Responsibilities for patient/client care: Provide specialised advice in relation to care Provides specialised health improvement advice which supports the care and education of patients Engage, support and facilitate awareness of the public health role of primary and secondary care NHS staff (health visitors, midwives, GP practice staff), and key partner agencies, in terms of smoking cessation, working through CHP management as required Motivate and negotiate with staff, other agencies and the public to engage in smoking cessation / tobacco related activities to support the HEAT or other Government tobacco control targets. Develop and deliver smoking cessation / tobacco related training to support the delivery of the smoking cessation HEAT target / tobacco control targets. 7 Responsibilities for policy and service development implementation Propose policy or service changes, impact beyond own area Implements national and local policies within local community, policies impact across a large number of community groups, areas Support the delivery of the Government smoking cessation target for Aberdeenshire CHP Contribute to, where appropriate, an effective response to local need in terms JD SCC (APHT) June 2011 5
of smoking cessation activity and support Facilitate discussion and decision on local smoking cessation activities to be developed in line with local and national smoking cessation targets and policies; enhance opportunities for integrated multi-agency working, for example through the Aberdeenshire Local Tobacco Alliance 8 Responsibilities for financial and physical resources Maintain stock control; authorised signatory small payments / monitor budgets or financial initiatives Support to the Chair of the Aberdeenshire Local Tobacco Alliance the post holder has input to the monitoring of the funding allocated to the ALTA Has responsibility for the financial verification of expenses purchase documents 9 Responsibilities for human resources Day to day supervision; provide practical training / teach / deliver specialist training Identifies, develops, co-ordinates, delivers and evaluates multi-agency tobacco related training and professional development opportunities, with support from relevant management teams, for staff including health care professionals and support staff from secondary, primary and acute care services along with workers from other sectors and wider partner agencies 10 Responsibilities for information resources Occasional requirement to develop or create reports, documents, drawings / regular requirement to develop or create reports, documents, drawings; responsible for maintaining one to more information systems, significant job responsibility Data collection and management Create and maintain computer ad paper based filing system Knowledge of and access to local and national databases (literature search) Maintain accurate monitoring systems for smoking prevention funded projects (computer and paper copy filing system) Produce reports for key smoking cessation working groups, for example Aberdeenshire Local Tobacco Alliance 11 Responsibilities for research and development Occasionally participate in R & D / regularly undertake R & D activity Undertakes public health audits and trials and public involvement surveys as & when required. Research and development activity, for example audits, questionnaires, analysi of responses / data JD SCC (APHT) June 2011 6
Evaluation and monitoring of smoking cessation related programmes, projects, initiatives, training to demonstrate outcomes Maintaining and further developing knowledge in both Public Health and smoking cessation related activities, taking an evidence based approach to identifying need and best practice Participate in the NHS Grampian learning networks 12 Freedom to act Clearly defined occupational policies, work is managed, rather than supervised / broad occupational policies Guided by national, local policies and local health improvement programmes, guidance available on request / lead health improvement specialist for own health improvement area High degree of autonomy in terms of meeting objectives agreed jointly by line manager Take independent decisions regarding work priorities Significant discretion to make decisions and prioritise areas of work, based on own judgement, in line with the relevant smoking cessation related actions for Aberdeenshire CHP Post holder completes tasks within own work plan and agreed timescales Meetings with line manager as and when required for exchanging information and updating on current developments Appraisal with line manager 2 times per year 13 Physical effort Combination of sitting standing and walking May lift health improvement materials Keyboard skills Driving skills in various conditions e.g. rural and town, adverse weather conditions Manual handling - carrying and setting up resources High levels of energy and stamina Travelling to meetings, events and conferences Multi-tasking 14 Mental effort Frequent concentration; work pattern predictable Concentration required in the development and analysis of public health reports and evidence reviews Frequent concentration with occasional long periods Planning and prioritising workload Working under pressure and meeting deadlines JD SCC (APHT) June 2011 7
Planning and organising a broad range of complex activities / programmes Working autonomously in an isolated post Excellent organisational skills 15 Emotional effort Exposure to distressing or emotional circumstances is rare / occasional distressing or emotional circumstances Limited exposure to distressing or emotional circumstances within the workplace/exposure to distressed staff or members of the public during group work Negotiating and facilitating change in a multi-agency environment Frequent exposure to ever changing and conflicting demands, due to working in a multi-agency environment 16 Working conditions Exposure to unpleasant conditions is rare Office conditions Whilst the post is primarily office and desk based, it is necessary to work in a variety of settings for example NHS Grampian premises, council and third sector premises. JD SCC (APHT) June 2011 8
PERSON SPECIFICATION POST/GRADE: LOCATION: Smoking Cessation Co-ordinator Various, Aberdeenshire / Inverurie Hospital WARD/DEPARTMENT: Public Health Team The Person Specification should meet the demands of the job and comply with current legislation. Setting unnecessary standards may, for example, unfairly discriminate against one sex, the disabled or minority racial groups. Applicants should be assessed in relation to their ability to meet the real requirements of the job as laid down in the job description. With the exceptions relating to displaced and disabled candidates noted in Sections 5.3 and 5.4 of this policy, shortlisted candidates must possess all the essential components as detailed below. GENERAL REQUIREMENTS Factor Essential Desirable Qualification & Experience Qualifications Health-related education to degree level or equivalent Postgraduate diploma level qualification in health improvement / health services research / public health / social science required, or equivalent specialist public health improvement knowledge acquired through training and / or formal courses Qualifications Experience Experience of working with a wide range of individuals in primary health care, public health, health promotion, Local Government, or related sector. Experience Knowledge of smoking cessation and tobacco related issues. Knowledge / experience of community development Circumstances & flexibility Self motivation. Ability to prioritise work and work without supervision. Ability to multi-task. Highly developed interpersonal skills. Enthusiastic. Ability to motivate and engage others. JD SCC (APHT) June 2011 9
Particular requirements of the post Level of Disclosure check required Car driver/owner or access to a car. Excellent communication skills. Experience of working with a wide range of individuals at different levels, across a range of different settings is essential. Excellent organisational skills. Understanding of NHS structures and professional responsibilities. Word processing and IT skills. Negotiation / influencing skills. Effective project management skills PVG Children. Facilitation and training skills. Understanding of current smoking cessation and tobacco related issues including approaches to tackling inequalities Experience of research. Knowledge of research techniques. Ability to analyse and evaluate data within the knowledge base of public health. Knowledge of community development approach KSF Outline (where applicable) Core Dimens ion Level Narrative Communication 2 Communicate with a range of people on a range of matters Personal & people Development 2 Develop own skills and knowledge and provide information to others to help their development Health, Safety & Security 1 Assist in maintaining own and others health, safety and security Service Improvement 2 Contribute to the improvement of services Quality 2 Maintain quality in own work and JD SCC (APHT) June 2011 10
encourage others to do so Equality & Diversity 2 Support equality and value diversity Job Specific Dimensions HWB1 Promotion of health and wellbeing and prevention of adverse effects on health and well-being G5 Services and project management G7 Capacity and capability Plan, develop and 3 implement programmes to promote health and wellbeing and prevent adverse effects on health and wellbeing 2 Organise specific aspects of services and / or projects 2 Facilitate the development of capacity and capability JD SCC (APHT) June 2011 11