As you know, this year the FFRW is celebrating 64 years of smart politics for women!

June 15, 2014 Dear Club Presidents, FFRW Club Awards Memo As you know, this year the FFRW is celebrating 64 years of smart politics for women! With your club s continued dedication and stellar leadership, and we will continue to grow our membership. We will move beyond our previous accomplishments in technology, leadership and the education and promotion of women candidates for office. The purpose of the awards program is to help make each club a huge success. Using the awards as a blueprint, every club can achieve excellence and the FFRW will run more efficiently. The 2014-2015 FFRW Awards are based on statewide programs beneficial to organizing our activities and growing the FFRW in terms of membership, new club development, legislative activism, community involvement and especially campaign activities. The beginning date for these awards is listed as January 1, 2014. Please note that the 2014-2015 Awards will be briefly presented to clubs at the 2016 Spring Board Meeting in Tallahassee (and then posted in the Members Only section of our FFRW website). FFRW does require every club president to attend our Annual Spring Board meeting and Tally Days, or send another elected officer as a proxy. Please reach out to Kim Carroll, FFRW Secretary, if you need help with any part of the Club Awards. Thank you again for stepping up to leadership in this pivotal time in America s history! Warmest regards, Cynthia Cynthia Henderson 2014-2015 FFRW President Florida Federation of Republican Women cyhenderson@me.com 850-559-0855

To: From: Club Presidents and Club Awards Chairs Martha Brenenstahl and Dr. Evelyn Kelly, 2014-2015 FFRW Achievement Awards Chair Below is the Achievement Awards Official Report Form for the time period January 1, 2014 through December 31, 2015. These awards are a blueprint and a tool for the planning of activities and events for your club. Please total all points earned in the five program categories to tabulate your level of achievement. Remember this is a two year program. Some activities must be achieved in both years and others just once during a two year period. Please estimate how much time you will spend on certain items in December 2015, as these awards will have to be returned to FFRW by the end of November. Return this form postmarked no later than November 30, 2015 to the 2014-2015 Achievement Awards Chairman at the address below, together with any supporting document/press clippings, etc. etc. If there is not enough space to write your details/explanations please continue on a separate page. AWARDS CATEGORIES GOLD SILVER BRONZE 900+ points 750-899 points 600-749 points The Awards will be presented at the 2016 Annual Spring Board Meeting in Tallahassee. Warm regards, Martha and Evelyn Martha Brenenstahl and Dr. Evelyn Kelly, FFRW Awards Chair Questions? Please write the FFRW Secretary, Kim Carroll kim.gop@me.com or 407-247-7544 Please mail your 2014/2015 Awards Form and supporting documentation (by November 30, 2015) to Kim Carroll 5623 Versailles Lane Sanford, FL 32771 Phone: 407-247-7544 Email: kim.gop@me.com 2

FFRW Club Achievement Awards - Official Report Form 2014-2015 Club Name: President s Name President s Phone President s Email Awards Chair s name Awards Chair s Phone Awards Chair s Email Please enter the total points your club can take. Please read carefully, some items apply to each year, some items apply for both years. CLUB FUNCTION Our club reported their meeting times, days/dates and locations to our District Rep by January 15 by EXCEL on the form provided by FFRW and sent updates when necessary, to be included in the FFRW Calendar of Events (10 points for each year, maximum 20 points) Our club reported a complete list of our 2014 and 2015 elected officers names, email addresses, phone and mailing addresses to our District Representative by EXCEL on the form provided by FFRW January 1, 2014 and January 1, 2015, and sent a copy by email to the FFRW Treasurer (10 points for each year, maximum 20 points) In both 2014 and 2015 our club sent a check for the annual dues for each paid member to the FFRW Treasure, by January 15th and quarterly thereafter as dues are received (10 points if done in both years, no points otherwise) In both 2014 and 2014 our club sent lists of current members to the FFRW Treasurer by EXCEL file, by email, by January 15 th (10 points if done in both years, no points otherwise) In 2014 and 2015 our club paid the annual Service Charge to the FFRW Treasurer by January 15 th (5 points for each year, maximum 10 points) 3

Our club has a website which is updated at least monthly The web website address is Our website has a link to the FFRW website Our website has a link to the NFRW website Our club has a Facebook account/page which is updated at least weekly Name of Facebook account/page: Our club has a Twitter on which we tweet at least weekly Twitter account web address Our club publicized our meetings and activities via local media (print, television, radio) Our club sends out a newsletter at least 6 times a year every month Our club s newsletters include details of FFRW programs, projects, and events In 2014 and/or 2015, our club provided information from the FFRW Legislative chair on impending legislative issues to our members Our club was represented at the 2014 and 2015 FFRW Annual Spring Board of Directors Meeting by our president or her proxy (=another elected officer of our club) Name of president or proxy (10 points for each year, maximum 20 points) At least one other club member attended the FFRW Spring Board meeting in Tallahassee in 2014 and in 2015 Name of member in 2014 Name of member in 2015 (5 points for each year) Our club had funds designated in our budget to help send our president (or her proxy) to the 2014 and 2015 FFRW Board meeting & Tallahassee Days (5 point for each year, maximum 10) 4

Our club was represented at every FFRW District meeting in 2014 and 2015. If no district meeting was held in these two years no points can be taken. Our club provided an annual budget to our membership in January or February 2014 and 2015 and we track and report our actual income and expenditure over the year (10 points for each year, maximum 20 points) Our club president (or her proxy) attended the NFRW 2015 Convention. Name of president or proxy Our club had funds designated in our budget to help send our president or her proxy to the 2015 NFRW Convention Our club president or her proxy attended the 2015 FFRW Convention. Name of president or proxy Our club had funds designated in our budget to help send our president (or her proxy) to the 2015 FFRW Convention Our club had other members attend the 2015 FFRW Convention (5 points per person, maximum 15 points) Names of attendees Our club had funds designated in our budget to pay the registration fee for the 2015 FFRW Biennial Convention of at least two other club members on top of our president Our club held at least 10 meetings in both 2014 and 2015 Our club had the following active STANDING committees in 2014 and/or 2015 Budget & Finance Campaign Fundraising Legislation Membership Newsletter Program Publicity/PR (5 points each, maximum 30 points) Our club also had the following other committees in 2014 and/or 2015 Achievement Awards Americanism Caring for America MELP/Literacy (5 points each, maximum 10 points) Our club has a hostess chair and committee which helps with check-in at meetings, and we have at least two hostesses who greet the members and show them to a table 5

Our club had the following active appointees in 2014/2015: Historian Chaplain (5 points each, maximum 10 points) Our club has appointed a knowledgeable Parliamentarian to insure proper conduct at club and board meetings Our club has a member who is on the FFRW Executive Committee (President, 1 st VP, 2 nd VP, Secretary, Treasurer, Member-at-Large, Districts Executive) In 2014 and/or 2015, our club had a member who was an FFRW District Representative In 2014/2015, one of our club members was an FFRW Committee Chair In 2014/2015, of our members were members of an FFRW Committee (5 points each, maximum 15 points) In 2014/2015, our club had member(s) on an NFRW Committee (5 points each, maximum 15 points) Our club donated a raffle/silent auction item to the 2014 FFRW Board meeting/ conference (Tally Days) and/or the 2015 FFRW Board meeting (Tally Days) and/or the 2015 FFRW Convention (10 points for each, maximum 30 points) TOTAL POINTS- CLUB FUNCTION MEMBERSHIP DEVELOPMENT Our Membership chair introduces new members at their initial club meeting Our club developed a program to increase membership. Describe below : 6

Our club encouraged the expansion of our Federation s membership base in our area in 2014/2015 by: Starting a new club that is still in existence on 10-31-2015 (20 points) Mentoring a new club - holding joint meetings, advising the club officers Name of club started Name of club mentored Our club contacted newly registered Republican women voters in 2014 or 2015 Our club developed promotional palm cards/business cards in 2014 and/or 2015, and distributed them at other meetings and events Our club developed an outreach for professional women - describe below We held a contest among our members to increase our membership in 2014/2015 Our club provided a new member orientation each year in 2014 and 2015 Give date and location The new member orientation included information about FFRW and NFRW Our club held a new member social event or reception in 2014 and 2015 Give date and location Our club published and maintained an annual membership directory that was given to each club member in 2014 and in 2015 as hard copy or electronic copy by email Our club held at least one (1) alternative meeting in 2014/2015 to promote membership to people unavailable to attend our regularly scheduled meeting Give date and location 7

Our club offered an outreach program to young women - explain below For the item below, clubs may count only ONE of the following four categories. For 2014, please count your ACTIVE/FULL members on Jan 1 and on Dec 31. For 2015, count your members on Jan 1 and Oct 31. Our club increased membership up to 5% in 2014 or 2015 (2 points) Our club increased membership up to 10% in 2014 or 2015. Our club increased membership up to 25% in 2014 or 2015 Our club increased membership up to 50% and more in 2014 or 2015 (20 points). Bonus: if you increased your membership by at least 50% in 2014 and at least 40% in 2015, take an extra 10 points Please list your ACTIVE (FULL) membership numbers below Jan 1 st, 2014 Dec 31 st, 2014 Oct 31 st, 2015 Over the two-year period 2014-2015: Our club increased our associate membership by up to 25% Our club increased our associate membership by up to 50% Our club increased our associate membership by over 50% Please list your ASSOCIATE membership numbers below Jan 1 st, 2014 Oct 31 st, 2015 (15 points) If you need help with establishing your membership figures please contact the FFRW Treasurer, Suzie Loving suzieloving@aol.com TOTAL POINTS- Membership Development PROGRAMS Our club held its Installation of Officers ceremony in 2014 or 2015 presided over by a current member of the FFRW Executive Committee, FFRW past president, or current District Representative. Please state name & position of person who installed your officers Our 1 ST Vice President introduced the speakers at our club meetings at least four times a year 8

Our club meetings include activity reports by the president, officers and chairs Our club carried out one Americanism program or project in 2014 or 2015. Give a brief description : Our chaplain gives an invocation at every club meeting Our club president arranges for club members to lead the Pledge at club meetings Our Legislative chair reported on legislative initiatives supported by FFRW in 2014 or 2015 at our club meetings Our club acted upon such legislative initiatives in 2014 or 2015. Give the name of the legislation, bill number, and a brief description of the action taken Our club participated in an email and/or letter writing campaign to promote Republican legislation at the local, state or national level. Give a brief description of the action taken and legislation involved Our club held one program which explained the structure and brief history of the NFRW and the FFRW Our club invited our REC County Chair, State Committee Man or Woman, or other representative of the RPoF or RNC to speak about Republican Party plans/matters We had one speaker in 2014 or 2015 who presented the history of the GOP and the difference between Republicans and Democrats 9

An FFRW or NFRW Executive Committee member spoke at our club in 2014/2015 Please give name and subject Our meetings featured local, state and national GOP legislators and speakers about GOP Initiatives TOTAL POINTS- PROGRAM CAMPAIGN ACTIVITIES Please be sure that all your campaign activities have been and are in compliance with both National and State Campaign Reform Legislation Please note: Due to the complications of state and federal campaign finance laws, the FFRW does not promote campaign contributions from club treasury funds without the express advice of a licensed CPA. Our club had a member who was an REC HQ Manager Our club had members who were a Walk Chairman or Phone Bank Captain. (5 points each, maximum 15 points) Names of members: Our club had active members (not associate members) who ran for public office. (5 points each, maximum 20 points) Please list names and offices Our club had associate members who ran for public office (5 points each, 10 points maximum) Names Our club had an active member who is a County RPOF Chair or State Committeewoman. Please provide name 10

Our club had an Associate member who is a (male or female) County REC Chair or a State Committeeman/woman. Please provide name Our club Campaign Chair developed a program for campaign activities, maintained records of volunteer campaign hours, and reported those hours to our Club President, and Club Awards Chair. Our club held REPUBLICAN candidate panels, forums, and/or debates to which the public was invited and encouraged to attend. Give a brief description of the events, attach copy of invitation, or list links to online support documents, etc. (15 points) Bonus: If The above REPUBLICAN candidate panel, forums, and/or debates to which the public was invited and encouraged to attend, was/ were held in conjunction with another or other Federated Republican Women s club(s) please add 5 points Name(s) of the other FFRW club(s) Our club developed and implemented a plan that addresses the difference between Republicans and Democrats on vital public policy issues. Our club implemented the Plan at the local level prior to any given election through radio talk show, public rallies, letters to the editor, newsletters, direct mail, email and/or other means available. Give a brief description of action taken and attach any printed evidence or list links to online evidence (20 points) Our club actively participated in a voter registration project Give details Members of our club actively participated in a project to get out the REPUBLICAN vote. Please provide details 11

Our club members promoted, contributed financially to, or worked in, the campaign of REPUBLICAN WOMAN candidate(s). List candidate(s) names(s)* (10 points each, maximum 20 points) Our club participated in making computer phone calls from home for US Congressional candidates in a different district from the Congressional Districts our club is located in. Our individual members gave financial and/or volunteer contributions to the campaigns of at least 5 REPUBLICAN candidates at local, state and national level Please list the candidates names and office Total Individual Member s Campaign donations $ (if known) Total volunteer hours contributed to the campaigns (if known) At least two of our members staffed local GOP offices on a REGULAR BASIS to help elect Republicans. Give name of REC and members (20 points) Our club has a member who was a Campaign Manager for a local, state or federal candidate. Give name of candidate and member _ Our club members acted as poll workers, poll watchers and/or poll observers during early voting and on Election Day. Give names of members and work carried out (5 points each, maximum 20 points). TOTAL POINTS CAMPAIGN ACTIVITIES 12

COMMUNITY RELATIONS _ Our club appointed a Public Relations/Publicity Chair who publicizes our club s community projects, fundraising events, programs and other club activities via the local media. Please list least two examples of club meetings/events featured in newspapers, magazines, or other print media, and attach a copy (or copies) of the features, or list the on-line link (if still active) Our club engaged in a community service project of a non-political nature promoting volunteerism and leadership in our community as a Caring for America project. Give a brief description Our club participated in a program to benefit the foster children, missing or abused children of Florida. Give a brief description Our club Supported the Troops by helping send care packages or letters to our troops, adopting a service person s family, providing phone cards, donating airfare or airline points to fly the service person home for leave, or other activities. Give a brief description (10 points each, maximum 20 points) Our club supported Veterans in 2014/2015. Please give details 13

Our club and/or members donated and/or raised funds or volunteered in a literacy program, donated books to a library, school or tutorial program or other agency. Give a brief description Our club established its own scholarship fund to benefit an undergraduate REPUBLICAN woman student from our community. Give details Our club supported/mentored a Republican Women s College club. Give brief details of actions taken Our club donated a United States flag to a class or organization that displayed it correctly, and gave a presentation/information on flag etiquette Our club donated at least $50 to a Teenage Republican Club, a (mixed) College Republican Club, and/or a Young Republican Club in 2014 or 2015 (10 points per club each, maximum 20 points). TOTAL POINTS- COMMUNITY RELATIONS TOTALING YOUR CLUB S POINTS List and add the total points from each category for your Grand Total CLUB FUNCTION MEMBERSHIP PROGRAMS CAMPAIGN ACTIVITIES COMMUNITY RELATIONS GRAND TOTAL AWARDS CATEGORIES GOLD 900+ points SILVER 750-899 points BRONZE 600-749 point 14