This finding aid was produced using ArchivesSpace on September 24, 2018. English M.E. Grenander Department of Special Collections & Archives
Table of Contents Summary Information... 3 Biographical Sketch... 3 Scope and Contents... 4 Arrangement of the Collection... 4 Administrative Information... 4 Controlled Access Headings... 5 Collection Inventory... 5 Kappa... 5 Activities... 7 - Page 2 -
Summary Information Repository: Creator: Title: ID: M.E. Grenander Department of Special Collections & Archives Phi Beta Kappa. of New York (University at Albany) Phi Beta Kappa, Records ua800.008 Date [inclusive]: 1940-1992 Physical Description: Physical Location: Language of the Material: Language of the Material: Abstract: Preferred Citation 1.2 cubic ft. The materials are located onsite in the department. English English Preferred citation for this material is as follows: The Phi Beta Kappa, Records contain documents related to the formation and activities of the chapter of Phi Beta Kappa at the University at Albany. Identification of specific item, series, box, folder, Phi Beta Kappa, Records, 1940-1992. M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York (hereafter referred to as the Phi Beta Kappa, Records). Biographical Sketch Phi Beta Kappa is an academic honor society founded at the College of William and Mary in 1776, created to promote excellence in the liberal arts and sciences. Administration and faculty at the University at Albany applied several times for a chapter; in 1973 this application was finally approved, and the chapter of Phi Beta Kappa was formed. - Page 3-
Scope and Contents The bulk of the Phi Beta Kappa, Records are in the form of memos, correspondence, reports, printed material, and notes related to the University s applications to form a chapter of Phi Beta Kappa: first in 1950, again in 1970, and finally, successfully, in 1973. There are also similar materials on the formation of the chapter in 1973-1974 including the adoption of bylaws and installation ceremony. The rest of the records reflect the chapter s later activities. Chief among these are memos and publicity surrounding the arrangements for a Phi Beta Kappa visiting scholar; information about the students selected Kappa each year; and contracts, programs, and photographs of initiation ceremonies. Arrangement of the Collection The collection is organized into the following series: Both series are arranged chronologically. Administrative Information Publication Statement M.E. Grenander Department of Special Collections & Archives Revision Description Encoded in EAD by Kimberly Gianfrancesco 2013 Processing Information Processed in 2013 by Kimberly Gianfrancesco. - Page 4-
Access Access to this collection is unrestricted with the exception of select files noted below. Researchers seeking access to these materials should contact the head of Special Collections and Archives. Copyright The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives. Acquisition Information All items in this manuscript group were donated to the University Libraries, M.E. Grenander Department of Special Collections and Archives, by the of Phi Beta Kappa. A further accession was received in August 2006 Controlled Access Headings Greek letter societies Learned institutions and societies Initiations (into trades, societies, etc.) Albany (N.Y.) Contracts Correspondence Memorandums Photographs Programs (documents) Phi Beta Kappa Phi Beta Kappa. of New York (State University of New York at Albany) State University of New York at Albany Collection Inventory Kappa, 1940-1974Undated - Page 5-
Date [inclusive]: 1940-1974 Arrangement Arranged chronologically. Scope and Contents This series includes the various reports which the University at Albany submitted to the Phi Beta Kappa organization between 1950 and 1974, as well as the memorandums, correspondence, and notes related to the generation of those application materials. Also included are some printed materials about Phi Beta Kappa used as reference material during this process. This series also contains similar records relating to the establishment of the chapter once the application was accepted. Title/Description Handbook for new members, application materials, issue of Key Reporter Date [inclusive]: 1940-1973 Preliminary Phi Beta Kappa application Date [inclusive]: 1967 Letter from Phi Beta Kappa Committee on Qualifications and instructions for general report Date [inclusive]: 1968 Completed 1968 Phi Beta Kappa application Date [inclusive]: 1968 Memos, reports, and notes related Kappa application Date [inclusive]: 1968-1970 Memos, notes, and correspondence related Kappa application, formation, and selection of members Date [inclusive]: 1968-1974 Updated supplement Kappa application Date [inclusive]: 1969 Correspondence about Phi Beta Kappa application Date [inclusive]: 1970 Instances Folder 1 Folder 2 Folder 3 Folder 4-6 Folder 7 Folder 8-9 Folder 1 Folder 2 - Page 6-
Preliminary application Kappa Date [inclusive]: 1970-1971 Folder 3 Memos and notes related to 1970-1971 Phi Beta Kappa application Date [inclusive]: 1970-1971 Completed Phi Beta Kappa application Date [inclusive]: 1971 Memos and notes related to 1971-1972 Phi Beta Kappa campus visit Date [inclusive]: 1971-1972 Memos, notes and correspondence related Kappa application Date [inclusive]: 1971-1972 Statement from SUNYA Phi Beta Kappa Committee Kappa general meeting Date [inclusive]: 1973 Memo on approval of SUNYA Phi Beta Kappa application Date [inclusive]: 1973 Correspondence and memos related to installation and formation of chapter Date [inclusive]: 1973-1974 Folder 4 Folder 5-6 Folder 7 Folder 8-9 Folder 10 Folder 11 Folder 12 Activities, 1973-1992Undated Date [inclusive]: 1973-1992 - Page 7-
Arrangement Arranged chronologically. Scope and Contents This series contains documents related to the activities of the chapter of Phi Beta Kappa, beginning with its installation in 1974. It includes contracts and correspondence related to planning initiation dinners; programs and photographs from initiation dinners; and lists, correspondence, information cards and certificates relating to the selection of students for membership in Phi Beta Kappa. Title/Description Initiation programs; memos and correspondence related to chapter activity; clippings on Phi Beta Kappa bicentennial Date [inclusive]: 1973-1978 Programs from Ceremony of Installation of Date [inclusive]: 1974 Photographs of Installation of Date [inclusive]: 1974 Photographs of Installation and memo from Arthur Ekrich Date [inclusive]: 1974 Installation invitations Date [inclusive]: 1974 Memos and notes related to member selection and initiation Date [inclusive]: 1975-1978 Reservation Contracts for Ballroom and Patroon Room Date [inclusive]: 1974-1979 Cards with selected student names and information Date [inclusive]: 1974-1984 Photographs of initiation Date [inclusive]: 1975 Instances Card-File 1 Folder 1 Folder 2 Folder 3 Folder 4 Folder 5 Folder 6 Folder 7 Folder 8 - Page 8-
Certificates for students who refused or did not respond to selection; mockup of 1979 initiation program Date [inclusive]: 1975-1976 Date [inclusive]: 1979-1981 Date [inclusive]: 1983-1984 Phi Beta Kappa bulletin Date [inclusive]: 1976 Notices for Phi Beta Kappa dinners mailed by secretary Date [inclusive]: 1976-1979 Menus and catering contracts for Phi Beta Kappa dinners Date [inclusive]: 1976-1980 Correspondence related Kappa dinners; dinner invitations to SUNYA president Date [inclusive]: 1977-1979 Notes and memos related to member selection-[restricted] Date [inclusive]: 1977-1979 Conditions Governing Access: Conditions Governing Access Must consult archivist before viewing this material. Folder 9 Folder 10 Folder 11 Folder 12 Folder 13 Folder 14 Originals of initiation programs Date [inclusive]: 1977-1979 Initiation programs Date [inclusive]: 1977-1990 Notes, working papers related Kappa Date [inclusive]: 1978-1979 Phi Beta Kappa dinner procedures - Page 9- Folder 15 Folder 16 Folder 17
Date [inclusive]: 1979 Memo relating Kappa Date [inclusive]: 1980 Folder 18 Folder 19 Memos, correspondence, publicity materials related Kappa visiting scholar Malcolm Kerr Date [inclusive]: 1981 Memo related to initiation banquet Date [inclusive]: 1982 Notes and memos related to member selection-[restricted] Date [inclusive]: 1982-1983 Conditions Governing Access: Conditions Governing Access Must consult archivist before viewing this material. Folder 20 Folder 21 Folder 22 Cards with selected student names and information Date [inclusive]: 1985-1992 Card-File 2 - Page 10-