TOWSON UNIVERSITY CHAPTER ASSESSMENT PROGRAM Spring 2017 The Towson Chapter Assessment Program (CAP) was modeled after the Univ. of Delaware's CAP with permission in 2008
Chapter Name: Spring 2017 Staff member: Category Earned Maximum Academics 90 (0%) Chapter Management 55(18%) Membership Development 60 (20%) Community Involvement 55 (18%) Presentation 40(14%) OVERALL TOTAL = 00
Towson University Chapter Assessment Program (or CAP) Category Expected Percent of programcategory Maximum Academics 60 0% 90 Chapter Management 8 18% 55 Membership Developmen 42 20% 60 Community Involvement 8 18% 55 Presentation 2 14% 40 TOTAL: 210 100% 00 Recognition levels Gold: above 260 Silver: 28-259 Bronze: 210-27 Needs Improvement: 209 and below Chapter Program Participation: Chapters (between 1-20 members) must have at least 2 people present at an event for it to count within CAP. Chapters (21+ members) must have at least 5 people present at an event for it to count within CAP. ***If a chapter is caught falsifing CAP it will be considered a major violation and a 50 pt reduction in their final score All points earned for that section will then be forfeited.*** Incentives: Monetary incentives $400 credit given to general account to the first place chapter in each Sorority and Fraternity in each respective council. $200 credit given to general account of the second place chapter in each Sorority or Fraternity in each respective council. * To be eligible for the monetary award a chapter must be at a Gold level. Recruitment Incentives Gold, Silver, and Bronze chapters are allowed to recruit first semester freshmen (less than 12 credits) Social Incentives Social privileges are given to all chapters that meet or exceed expectations (at least 210 points) Including but not limited to date parties, late-night parties, mixers, semi-formals, and formals. Recognition Incentives Step show rights, seating, theme choice, order of presentation, and party hosting at all Greek events is given in CAP placement order. Gold chapters would have first choice for CAP placement order. As such, all Gold chapters would have first choice for a song and them selections when Greek competitions are signed up for. TU will advertise the amount of community service hours each chapter does TU will advertise the average amount of money raised per member for each chapter TU will advertise the percentage of members involved with co-curricular activities for each chapter TU/Councils will pay for all Gold wreath Chapter presidents to attend the presidents ball Disincentives If a chapter receives a disciplinary sanction from the OSCCE, the chapter will lose up to 50 points in the CAP for their "scored" status for that semester (Tier Two, or Three sanctions) "Censures" are considered minor infractions. Chapters ranked at "Needs Improvement" level are not allowed to have any social privileges and are placed on social probation for that semester. Including but not limited to date parties, late-night parties, mixers, semi-formals, formals, and complex events If they fail to move to the Bronze level (or better), the first semester after scoring "Needs Improvement", they are suspended from the University for a minimum of 1 year. If they fail to maintain a Bronze level (or better), the second semester after scoring "Needs Improvement", they are suspended from the University for a minimum of 1 year. CAP flash drives are due to the Office of Fraternity and Sorority Life on the date and time of the chapters scheduled presentation. The Director for the Office of F & SL has the discretion to extend the timeframe. Failure to submit a CAP flash drive will result in a suspension for no less than two years. All chapters, no matter what status shall participate in CAP. Each day the program is handed in late the chapter's score will be dropped one level. For expanding or recolonized/re-activated chapters- The chapter will have the semester after the start of their expansion/colonization practice CAP. An automatic score of "Bronze" will be applied, no matter how chapter scores, unless the score is higher. They will then receive that score. Appeals Chapters may appeal decisions as it relates to the chapters score or probation to the Director or Coordinator of Fraternity and Sorority Life. This appeal must be made in writing by the first Monday following the first day of the semester by 4:59 PM. Chapters may appeal decisions as it relates to the chapters suspension or to the Associate Vice President for Campus Life. This appeal must be made in writing by the first Monday following the first day of the semester by 4:59 PM.
Academics All Men's/Women's GPA = Points Available Our Chapter Chapter GPA = At the All Men's or Women's Avg 50 0.05 above the average 55 0.10 above the average 60 0.15 above the average 65 0.20 above the average 70 0.25 above the average 75 0.05 below the average 45 0.10 below the average 40 0.15 below the average 5 0.20 below the average 0 0.25 below the average 25 0.0 below the average 20 0.40 below the average 15 0.50 below the average 10 0.60 below the average 5 0.70 below the average 0 0.80 below the average -5 0.90 below the average -10 1.0 below the average -15 2.0 below the average -20 GPA of non-initiated, or newest members is above.5 5 is.25 -.49 4 is.0 -.249 is 2.9-2.999 2 is 2.8-2.899 1 is 2.7-2.799 0 is 2.41-2.6999-5 is below 2.4-10 is below 2.0-15 is below 1.5-20 Academic/Scholarship Plan 5 1.) Academic/Scholarship Development 100 % attend 5 80% 60% 1 1.1) Does not do Academic/Scholarship Workshops -10 Total Points for Academics Max 90 0
Chapter Management Points Available Our Chapter Please list details here 1.) Financial Management 1.1) Chapter has a Budget Signed by Advisor 2 1.2) Current with chapter council's account 2 1.) Current with SGA account 2 2.) Organizational Deadlines 2.1) Presidential Deadlines President meets all deadlines 5 President meets 75% of deadlines President meets 50% of deadlines 2 President meets 25% of deadlines 1 2.2) Rosters handed in on time 1 2.) Submits Relationship Statement 1 2.4) Submits Hazing Acknowledgement Form 2 2.5)Submits New Member education program 2 2.6)Chapter hands in Behavioral/Risk Action Plan 2.) Disciplinary Status.1) 100% of Chapter attends risk management programs 5.2) Hazing Prevention Week: 1 point per day 5.) Chapter follows all policies (-2 for each) 0.4) Major violation (Hazing, Alcohol) -50.5) Chapter hosts/attends active shooter seminar with TUPD 5 4.) Officer transitioning and CAP training 4.1) President turns over records during a meeting 1 4.2) Treasurer turns over records during a meeting 1 4.) Secretary turns over records during a meeting 1 4.4) Chapter designee goes to CAP training 2 4.5) Chapter has transition materials (Binders, etc.) 2 5.) Student Involvement Record 5.1) Chapter is registered on Invoved @ TU 5.2)Chapter has updated roster on Involved @TU 5.) Chapter is not registered on Involved@TU -10 6.) National Organization 6.1) Current with National Dues 2 6.2) Receive National Award ( 1 for each award, max 8 pts.) max of 8 6.) National consultant meets with F&SL Staff 5 7.) Advisor Involvement 7.1) Advisor attends meetings: 1 point each max of 2 7.2) Advisor attends social function 1 point each max of 2 7.) Advisor attends educational programs (2 points each) max of 4 7.4) Chapter has a faculty advisor 4 CATEGORY TOTAL POINTS MAX 55
Member Development ****All programs must be executed in a "Greek" reserved space. You may not use attendance @ a department's or an other organization's event as credit. 1.) Health and Wellness Programming 100% attends 5 80% 4 60% 40% 2 0% 1 1.1) Chapter does not do health and wellness workshops -7 1.2) Chapter is a co-sponsor of a Program with any Towson University organization 1.) Chapter is a sponsor of a program with chapter from the same council 1.4) Chapter is a sponsor of a program with chapter from a culturally different council 2.) Alumni Relations 2.1) Chapter plans an event for alumni (multiple people)(2 points for each up to 6 points) 6 2.2) Chapter sends out an alumni newsletter/has a Yahoo, Hotmail Group, etc./alumni list serve 2 Points Available Our Chapter Please list details here.) New Member Development and Retention.1) Chapter maintains entire new member class (100%) 10 90% 9 80%, or no new members 4 70% 60% 2 4.0) Diversity Initiatives 4.1) Chapter has elected Diversty position on Executive Board 5 4.2)Chapter has non-elected Diversity positon in chapter (appoinited or a position not on e-board) 4.) Chapter does not have Diversity Position -2 5.) Diversity/Cultural Awareness and the Arts Programming 5.1) Chapter completes workshop #1 of required F&SL Social Justice Training (Fall Semester) 5.2)Chapter completes workshop #2 of required F&SL Social Justice Training (Fall Semester) 5.) Chapter submits plan of action for chapter social justice training (Spring Semester) 5.4) Social Justice Programming Chapter has 100% of chapter attend their own planned Social Justice progam/initiative (Spring Semester) 7 80% 5 60% 40% 2 6.) Professional/Career Development 100 % attend 5 80% 4 60% 40% 2 0% 1 6.1) Chapter does not do Prof. / Career Workshops -7 6.2) Chapter is a co-sponsor of program with any Towson University organization 6.) Chapter is a sponsor of a program with chapter from the same council 6.4) Chapter is a sponsor of a program with chapter from a culturally different council 7.) Membership Education 7.1) Chapter has scholarship chair 1 7.2) Chapter knows Creed 1 7.) Chapter has set goals for the semester 2 7.4) Chapter provides either quiet hours or a study hall 2 7.5) 75% of Chapter attends a retreat(s) to educate its members 4 CATEGORY TOTAL POINTS MAX 60
Community Involvement Points Available Our Chapter Please list details here 1.) Governing Councils 1.1) Representative attends weekly council meetings Expectation: Attendance at 80% of meetings 1 Attendance at 100% of meetings 1.2) Representative attends GPC Meetings Expectation: Attendance at 80% of meetings 1 Attendance at 100% of meetings 1.) Chapter member serves on respective council 2 1.4) Chapter member serves as a Greek Ambassador 2 1.5)Chapter member particiaptes int Greek Emerging Leaders program 2 1.6)Chapter member serves as a member of the Greek Alliance Program 2 2.) Community Service Total hours= 6 hours per member 10 Hours per member= 5 hours per member 6 4 hours per member 4 hours per member 2 hours per member 2 2.1) Chapter does not do Community Service -10 2.2) Chapter sponsored a community service event. Philanthropy $25 raised per person 6 Total $= $20 raised per person 5 Total $ per member= $17.50 raised per person 4 $15 raised per person $12.50 raised per person 2 $10 raised per person 1.1) Chapter does not donate to charity -10.2) Chapter sponsored a Philanthropy Event 8.) Environmental/Sustainable/Green Programming Over 75% of Chapter Participates 6 Over 50% of Chapter Participates 5 Over 25% of Chapter Participates 8.1) Chapter does not do Environmental/Sustainable/Green Programming -6 4.) Greek Activities 4.1)Participates in Homecoming (Fall) 5 4.)Participation Homecoming Stroll Competition (Fall) 5 4.)Participation in Greek Week (1 per day, max 5 pts) (Spring) 5 4.5)Particiaption in the Debut 5 5.) Alcohol Free Brotherhood/Sisterhood "Social" Events 100% attends 5 80% 4 60% 0% 1 5.1) Chapter does not have alcohol free social event -7 5.2) Chapter has alcohol free social with chapter from same council 5.2) Chapter has alcohol free social with chapter from different council 5.4) Chapter has alcohol free social with chapter from a culturally different council 6.) Attendance at Athletic Events 6.1) 0% of chapter attends TU Athletic Event 5 7.) Attendance at Other Greek Events 7.1) 0% of chapter attends another Greek event 5 CATEGORY TOTAL POINTS MAX 55 0
Chapter Assessment Program Final Presentation Points Available 1.) Content 1.1) Representative discusses "Chapter Management" Expectation: Representative covers 50% of material 1 Representative covers 80% of material or more 2 1.2) Representative discusses "Member Development" Expectation: Representative covers 50% of material 1 Representative covers 80% of material or more 1.) Representative discusses "Community Involvement Expectation: Representative covers 50% of material 1 Representative covers 80% of material or more 2.) Delivery 2.1) Representative delivers an "Exceptional" presentation: Clear, articulate, eye contact, etc. 8 Representative delivers an "Effective" presentation: Mostly clear, articulate, eye contact, etc. 5 Representative delivers an "Average" presentation: Somewhat clear, articulate, eye contact, etc. Representative delivers a "Below Average" presentation: Presentation does not meet standards, little eye contact, hard to understand, does not know what is being presented..) Visual Aid.1) Representative delivers an "Exceptional" presentation: Great visual theme and layout, use of graphics, sound, and/or animation 8 Representative delivers an "Effective" presentation: Mostly uses visual theme and layout, use of graphics, sound, and/or animation. 5 Representative delivers an "Average" presentation: Somewhat uses visual theme and layout, use of graphics, sound, and/or animation. 1 Our Chapter Please list details here Representative delivers a "Below Average" presentation: Presentation does not meet standards, little Great visual theme and layout, use of graphics, sound, and/or animation. Visual aid is ineffective or no visual aid included. 1 4.) Text Mechanics 4.1) Representative delivers an "Exceptional" presentation: Representative's presentation has no misspelling or grammatical errors. 8 Representative delivers an "Effective" presentation: Representative's presentation has no more than two misspellings and/or grammatical errors. 5 Representative delivers an "Average" presentation: Representative's presentation has no more than four (4) misspellings and/or grammatical errors. Representative delivers a "Below Average" presentation: Presentation does not meet standards, presentation have five (5) or more misspellings and/or grammatical errors or representative does not include a visual aid. 1 5.) Question and Answer 5.1) Representative answers all questions clearly and concisely. Has a firm grasp of the information presented. Representative answers most questions clearly and concisely. Has a firm grasp of the information presented. Representative answers some questions clearly and concisely. Has an average grasp of the information presented. Representative can not answer questions clearly and concisely. Representative doesn't not have a grasp of the information presented. Presenter does not start presentation on time -5 Presenter does not know how to work technical equipment -5 Presenter is not dressed appropriately -5 CATEGORY TOTAL POINTS MAX 40 0 8 5 1