: Fstival at th bach Dfinition Is about th planning and xcution of an 1-day opn-air fstival including various kinds of music such as indi, rgga and lctronic as wll as juggl-artist pformancs. Th fstival will hav a capacity of 300-400 popl and th following goals: A total cost no grat than 8,000uros A start-to-finish tim no grat than 1 month (th vnt has an 18h duration Saturday 12:00 till Sunday 06:00, and Smooth xcution of th fstival s vnts and facilitis, that will lad to th fstival s succss and th crowd s satisfaction. Th fstival is hostd by a non-profit organization for urban cultur and arts, mostly consisting of volunts Manag Rsponsibl for ovall planning, organization, mnt and tracking of th projct Approvs all changs to scop, schdul, or budgt Crats th stratgy plan of th whol projct Idntifis projct s risks and dlivs a scond plan Rsponsibl for fundraising (sponsorships and local community funding) in ord to financ and scur th pmission for th whol vnt Assistant Manag 1 Rsponsibl for assisting th PM in dvlopmnt of th projct plan and st-up Assisting th PM in th xcution of th fstival procss Rsponsibl for th projct s markting Contacts and signs volunts, s and th rst of th involvd staff Rsponsibl for th fstival s promotion Rsponsibl for th fstival s schdul and artists lin-up Assistant Manag 2 Rsponsibl for finding and positioning litt bins around th ara of th fstival Finding volunts to clan th whol ara of th bach aft th nd Rsponsibl for finding lifguards (2) and th installation of a toilt ara
3 Fstival Supvisors Rport and co-opat with ach oth and th assista 2 for th smooth xcution of th fstival s procdings Rost Nam Rol(s) Tasks Nicholas Manag Non-profit Plan,Managmnt, Tracking, Stratgy, Fundraising, Financ, Contacting Sara Assista 1 Non-profit David Assista 2 Non-profit Markting, Artist arragmnt, Promotion, Schdul Tchnical arrangmnt, Staff Bill Sandy Brian Supvisors Non-profit Fstival procss, Chcking facilitis 3 popl (TBD) Scurity staff Scurity Privat Agncy Discrt Supvising, Prvnting troubls, Braking up possibl brawls 25-30 volunts(tbd) Fstival's procdurs, Posts Non-profit Food and drinks, Dcoration, Artist's transportiation, Clan th ara, tc William Sound-visual-light Sound Equipmnt Company Equipmnt placmnt, Chcking, Fixing
Major Dlivabls Milstons Major dlivabl Rsponsibl Party 1 Local authoritis pmits approvd Manag 2 Confirmation of sponsors and fundraiss Manag 3 Promotion and PR Assistant Manag 1 4 Artist confirmation Assistant Manag 1 5 Staff rcruitmnt Assistant Manag 2 6 Final location & Equipmnt stup Assistant Manag 2, Fstival Supvisors, Soundvisual-light 7 Ov-all chck up Fstival supvisors, Soundvisual-light 8 Final approval Manag
Plan Work Brakdown Structur Stp Stratgy Crativ Fundraising Markting & PR Tchnical HR Financ 1 Planning Dfining projct's charact 2 Contact Local Authoritis for pmits 3 Contact for sponsorship s and fundrasing Artist arrangmn t 4 Estimat risks Stting lin-up and schdul Funds from local authoritis, sponsors and collctiv's budgt rady to us Promotion start (nt, radio, posts, flys) Dcids Contact fstival's staff soundvisual stup 5 Dfining plac configuratio n (dcoration, toilt ara, litt bins,stag,ca mping) 6 Final stup for fstival's start PR (local community, sponsors, tc) Staff rcruitm nt Locating th staff according to projct's nds All rlatd parts paymnt 7 Final approval Final tsting
Risk Assssmnt Risk Rgist Priority Dscription Consquncs Impact Liklihood Risk scor Mitigation plan Own variability of projct stp duration Timlin is disruptd including finistto-finish rlationships 70 65 45.5 B prpard to adjust oth critical chains to maintain finish-to-finish Unanticipat d stps rquird Timlin is xtndd 70 55 38.5 Build in xtra tim Modat Sound & visual issus Local Authoritis dlays Intfnc to th fstival's flow 65 50 32.5 Stand-by Dlays 45 40 18 Τak all ncssary action to gt pmits on tim Soundvisuallight tchnic ia n Modat Supplis out of stock No svic 65 20 13 Stand-by supplis Supvi sors Modat Not nough funds Problms to financing procss 35 30 10.50 Mor mony drawn from collctiv s funds Low Artists's rfusal for participation Small lin-up 55 10 5.5 Stand-by artists Assista 1 Low Bad wath conditions Fstival cannot tak plac 45 10 4.5 Plan B:Fstival hostd in warhous xhibition ara, Assista 2 Low Mor staff Cannot complt fstivals rquird work 15 20 3 Mor volunts and works in cas of nd Assista 2