LOCAL CHAPTER ANNUAL BUSINESS REPORT 2013-2014 Page 1 Eta Alpha Theta Chapter #7724 Phi Beta Lambda Truman State University Kirksville, MO
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TABLE OF CONTENTS Chapter Profile.. Letter to Chapter Membership... Number of Members. Size of School and Community... Chapter History.. Productivity Recruitment of Members and Chapters. Leadership Development for Officers and Members Preparation of Students for Business Careers.. Service to the School and Community Cooperation with Business, Professional, and Service Groups. Participation in Public Relations Activities. Support of FBLA-PBL National and State Projects.. Recognition Attendance and Participation at State and Nationally Sponsored Conferences.. FBLA-PBL Competitive Events and Activities School, Community, Business, and Industry Activities. Businesslike Procedures.... Chapter Management and Organization. Financial Development.. Statement of Cash Flows.. 5 5 6 6 6 7 7 9 9 10 11 12 13 14 14 14 14 15 15 18 19 Page 3
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CHAPTER PROFILE LETTER TO CHAPTER MEMBERSHIP February 20, 2014 Dear Truman State University Phi Beta Lambda Members: It makes me so proud to be the president of our local chapter of Phi Beta Lambda at TSU. Our chapter has undoubtedly achieved most, if not all, of our goals and accomplished more than I could ever imagine. We have shown tremendous growth both as individuals and as a chapter, and we continue to improve ourselves through increased membership, professional development, service leadership, and much more. With the solid foundation we have created and implemented in the last few years, I envision even more accomplishments in the future successes of Truman PBL. I look back fondly during my first semester with PBL. The chapter was in the process of making organizational changes and restructuring, but the rapid growth rate in membership indicated the success of such changes. We now recruit 8-10 members on average every semester a huge growth spurt compared to prior years. Our chapter continues to build its presence in Truman s School of Business and we have developed closer relationships with other business and non-business organizations as well. From enhancing my public speaking skills to learning to be a more effective communicator, I have gained so much from my time with PBL. Fortunately, our members are also gaining invaluable experiences from the many different opportunities we provide. Frequently, members approach me to comment on the highly effective professional development workshops we hold as well as the unique culture our organization has compared to the many other business organizations on campus. Our organization would not be where it is today without the help of our wonderful adviser, amazing executive board, and magnificent members. The chapter s successes and achievements are attributable to your leadership and support. Thank you all for helping me reach my own personal and professional goals; but more importantly, thank you for all your efforts in supporting the FBLA-PBL mission and pledge. Sincerely, Linda Zhang President Eta Alpha Theta Chapter of Phi Beta Lambda Page 5
NUMBER OF MEMBERS Overall, member count remained stable in 2013 even though ten members graduated during the Spring of 2013. As a result of a strong recruitment season, member count increased by 6 members from Fall 2013 to Spring 2014. The bar chart below shows the total number of members per academic semester. 60 50 Total Number of Members 52 40 30 20 26 24 25 30 44 43 35 39 Spring Fall 10 0 2010 2011 2012 2013 2014 Year SIZE OF SCHOOL AND COMMUNITY Truman State University is located in Kirksville, MO, a community that has over 17,000 residents. Kirksville is located about 390 miles from Chicago, 180 miles from Kansas City, and 215 miles from St. Louis, MO. Truman State University has approximately 5,800 undergraduates, 365 graduate students, and 364 international students representing approximately 54 different countries. CHAPTER HISTORY Before a chapter of PBL was chartered at Truman State University, Truman PBL was known as the Business Administration Club. In 1999, the Eta Alpha Theta chapter of Phi Beta Lambda was chartered, and Cathy Poyner, an accounting professor, became its adviser. Ms. Poyner is still the chapter adviser. Her influence and experience helps ensure the chapter continues to thrive. Page 6
PRODUCTIVITY RECRUITMENT OF MEMBERS AND CHAPTERS We have worked hard to streamline our recruitment process because, as we grow, we need to be more organized and consistent with our marketing. Moreover, we strive to come up with new and effective ways to convince prospective members that PBL membership is an excellent investment of their time and money. Fall 2013 Recruitment Recruitment for Fall 2013 involved an entire week dedicated to recruitment called Recruitment Week. We had two information nights in which the Executive Board presented about general PBL information and membership requirements. The Chapter hosted a game night called Meet the Chapter later in the week, allowing newcomers to feel more at ease, meet current members, and decide if PBL was the best fit for them. Light refreshments were provided at the event. In addition to events throughout the week, we set up publicity tables in a prime location for two consecutive days, attended the Activities Fair the previous week, put up over 75 posters around campus, and utilized social media and our chapter website to inform a larger audience about PBL membership. Our marketing plan was successful; we had sixteen students interview with our Executive Board, ten of whom were invited to join Phi Beta Lambda, and nine went on to become active members. Fall 2013 Recruitment is when we introduced an interview process for potential members. We wanted to ensure our chapter was growing in the quality of membership and not just in quantity. On the last day of Recruitment Week, an invite only, potluck style dinner, prepared by the Executive Board and the Membership and Marketing Committee, was held for all new pledges as well as those who prepared the dinner. Recruitment Week Schedule Fall 2013 9/2 9/3 9/4 9/5 9/6 9/8 Labor Day Info. Night VH 1412 7p.m. Info. Night VH 1412 6p.m. Meet the Chapter VH 1412 7p.m. Interviews VH 1314 6p.m. Pledge Dinner (Invite Only) WCS 100 6p.m. Page 7
Spring 2014 Recruitment We executed a similar marketing strategy during Spring 2014 Recruitment. The main difference was lengthening Recruitment Week to allow more time for information about Phi Beta Lambda to be shared with students. We spoke in classes of Business and non-business majors, hung up posters, and had information tables. For our Meet the Chapter event, we invited potential members to attend our weekly chapter meeting. We wanted to give them a better idea of what our PBL chapter does and let them experience first-hand how this organization can benefit them. Our Professional Development workshop for the meeting was Hector Contreras, a local photographer who owns a small business. Afterward we had snacks and a time for potential members to network with our chapter members. Some Recruitment Activities had to be canceled or postponed. For instance, the chapter service event planned for February 4th was canceled due to campus being closed because of snow and ice. The Pledge Dinner was also postponed a week as a result of pledge interviews that had to be rescheduled. At the end of the recruitment process we accepted six applicants as pledges for the Spring 2014 semester. Recruitment Week Schedule Spring 2014 1/27-28 1/29 1/30 2/3 2/7 2/16 Information Table in VH Activities Fair SUB 1-5p.m. Info. Night VH 1404 6:30p.m. Info. Night VH 1404 6:30p.m. Meet the Chapter MG 2090 7p.m. Interviews VH 1404 5:30p.m. Pledge Dinner (Invite Only) WCS 100 5p.m. Pledge Requirements In order to become active members, pledges must fulfill the following requirements: Pay pledge member dues. Attend pledge meetings. (Allowed up to two absences) Attend chapter meetings. (Allowed up to two absences) Interview all pledges, active members, and chapter adviser. Earn a 75% or better on all pledge quizzes. (Allowed one retake) Work with pledge class to plan, promote, and facilitate an activity or event for the Chapter and/or community. Participate in at least three service events and at least three social events during pledge semester. Participate in all fundraising activities and events during pledge semester. Adhere to FBLA-PBL National Dress Code while attending professional chapter meetings, professional PBL sponsored events, and on campus every first Monday of the month. If the first Monday of the month is a holiday, the following Monday shall be observed. Page 8
Member Initiation and Celebration The Chapter holds a pinning ceremony at the end of every semester where pledges are pinned and welcomed as active members. A dinner is provided for the entire chapter after the pinning ceremony. As a way for new active members to truly appreciate their most recent accomplishment, a slideshow depicting all of the events and memories from the semester is projected onto a screen for everyone to enjoy. New officers are installed after the dinner, and gifts and rewards are presented to graduating seniors. LEADERSHIP DEVELOPMENT FOR OFFICERS AND MEMBERS Nominations and voting for the new officer team are conducted at the end of each academic year. Active members and pledge members are eligible to vote and run for officer positions. The nine officer positions in our chapter offer great opportunities for members to grow as leaders and teammates. The nine officer positions are President, Vice President, Membership and Marketing Chair, Secretary, Treasurer, Finance Chair, Service Chair, Social Chair, and Historian. Officers are required to lead their events and report at chapter meetings. In addition, weekly Executive Board meetings are held to discuss chapter business but to also develop time management, negotiation, and leadership skills of the officer team. In addition to the leadership opportunities offered to officers, members travel to PBL state and national conferences to participate in workshops that teach many different skills, including leadership, networking, and public speaking. Members also have opportunities outside of conferences to develop their leadership skills, such as being an active committee member. There are five committees to choose from in our chapter: Professional Development, Membership and Marketing, Finance, Service, and Social. Committee membership enables members to test their leadership skills and collaborate with officers and other student organizations. As for pledge members, they work with their pledge class to plan, promote, and facilitate an event for the entire chapter. The event planning process helps pledge members become acquainted with what skills leaders must possess or learn to obtain. Moreover, it provides them opportunities early on to practice negotiating, delegating, and managing chapter resources. The pledge class event has quickly become an integral part of the pledge class season and a valuable succession planning tool for the chapter; future chapter leaders are identified by the officer team throughout the creation and execution of the pledge class event. PREPARATION OF STUDENTS FOR BUSINESS CAREERS The Executive Board plans activities and events, such as an intern panel and a résumé workshop, in order to prepare members for business careers. Our chapter is open to all majors, but we insist that no matter what career path someone chooses, they will need to utilize business skills along the way. We host speakers at our professional chapter meetings who help educate members on what they can expect in the business world. Some topics of discussion include landing an internship and securing a full-time position after graduation. We stress the importance of attending the Career Fair and visiting the Career Center. Members of all ages, majors, and experience levels are encouraged to attend as many Career Center events as possible. Potential new members of the chapter, the pledge members, attend weekly pledge meetings to learn about Truman PBL, FBLA-PBL, the various PBL conferences, parliamentary procedures, risk Page 9
management, running for local, state, and national office, and March of Dimes. During pledge meetings, officers also conduct workshops about various topics, such as behavioral-based interviewing, landing an internship, writing a résumé, and preparing an elevator speech. Pledge members are quizzed over the majority of their pledge class lessons, reinforcing the importance of professional development and being knowledgeable about chapter operations and organization. We firmly believe the pledge class season helps prepares pledge members for any career they may be interested in. SERVICE TO THE SCHOOL AND COMMUNITY March of Dimes March of Dimes is one of the most important service events for Truman PBL. This year our chapter dedicated time, effort, and money towards helping premature babies by selling cup insulators and collecting change in baby bottles. During the awareness week for March of Dimes, our chapter designed cup insulators to combine the spirit of Truman with March of Dimes, and fundraised on campus by selling these cup insulators. Through this service event for March of Dimes, we brought even more awareness of premature babies to students on Truman s campus and raised $300. Our chapter also devotes time and effort to providing educational and fundraising opportunities for March of Dimes throughout the entire community by setting up tables near the local Wal-Mart and Hy-Vee stores. During Spring 2014, our members distributed fliers and set up display boards to inform community members about March of Dimes. Local residents can also either donate spare change or buy cup insulators to support the efforts and purpose of March of Dimes. MLK Challenge MLK Challenge is an annual event on Truman s campus to commemorate Martin Luther King Day, and students serve the community during their day off from classes. Our chapter encourages members to participate in this event and devote more to the community. Members participate in all kinds of services including collecting canned food, helping paint shelves and sorting books in the community library. Letters to Soldiers Starting two years ago, our chapter began to build connections and show respect to United States soldiers and veterans by writing letters to them. At the end of Fall 2013, we dedicated a chapter meeting to writing letters where we wrote about ourselves, wished the heroes Happy Holidays, and thanked them for their service to our country. Members thoroughly enjoyed this activity; we plan on continuing to express our gratitude for United States soldiers and veterans in the upcoming academic year. Community Service Events Over the course of the 2013-2014 academic year, our chapter enhanced cooperation with different institutions in the local community. In Fall 2013, a group of members from our chapter volunteered at the Bacon Fest in Kirksville, which is an annual event to raise awareness of hunger problems in Adair County. The festival includes a food drive for local food pantries and asking for monetary donations. Volunteers collected donations from attendees and handed out tokens for free sandwiches. The dedication from our chapter is appreciated by the local chamber of commerce as well as local residents. Page 10
Truman PBL continues to strengthen our relationship with the local nursing home facility and help elderly members of the community. In Fall 2013, we cooperated with Twin Pines Adult Care Center and organized members to volunteer in this center. Through playing cards with residents of the facility and painting the nails of female residents, members from our chapter built friendly relationships with those in the facility. Our chapter also made Valentine s Day cards in Spring 2014 for the elderly residents to illustrate our love and support. In Fall 2013, the chapter partnered with a mission in Kirksville called Helping Hands. The chapter held a paper products drive and collected more than fifty packages of paper products to donate. The chapter plans to continue working closely with Helping Hands and develop an even stronger relationship with the organization. Possible work in the future would be to improve the store s organization techniques and educate the owners on general business concepts such as marketing and sales. COOPERATION WITH BUSINESS, PROFESSIONAL, AND SERVICE GROUPS Business Groups Cooperation with other business organizations and groups is crucial. Truman PBL has done its best to be approachable and establish a reputation as an excellent organization to collaborate with. There are more than eight different business organizations on campus. We have been in contact with the National Association of Black Accountants (NABA), Delta Sigma Pi, and Enactus about co-sponsoring events. During late Spring 2013, we co-sponsored a School of Business student organization trivia night with Enactus. Professional Groups The Vice President invites on average three professional speakers every month. The speakers we host come from different backgrounds and experiences. For example, we may host a Truman alumnus, an entrepreneur, or even a recruiter to come speak at one of our chapter meetings. The Vice President in the past has invited business professionals from companies such as Edward Jones, Dot Foods, and Kraft. We had the fortunate experience in Spring 2014 of having our first-ever etiquette dinner. The dinner was presented by Heather Keller-Giltner, a Coordinator of Career and Internship Services at Culver-Stockton College. Ms. Keller-Giltner provided the members with advice on how to properly prepare for and act in formal dining situations, and answered questions during a Q&A session. Outside of chapter meetings, members have the opportunity to attend events and presentations sponsored by the School of Business. Every semester, the School of Business brings in an alum or business professional to speak to students. In Spring 2014, Wayne Bell, president and CEO of Really Big Coloring Books Inc., spoke about Coloring Books and Why People Love Them. Service Groups The Service Chair registers the Chapter for participation in The Big Event and cooperates with the SERVE Center to ensure all proper documentation has been turned in and processed. The Chapter plans to have a new March of Dimes representative in the upcoming academic year. The representative will serve as a liaison between March of Dimes and our chapter, collecting our donations, providing us with current March of Dimes information, and sending us March of Dimes marketing materials, such as flyers, posters, and donation boxes. Page 11
PARTICIPATION IN PUBLIC RELATIONS AND ACTIVITIES Activities Fair Each semester, Truman PBL participates in the Activities Fair sponsored by the Center for Student Involvement. The Activities Fair is a large showcase of the 250 student organizations on campus. Organizations distribute their information to prospective members and inspire campus involvement within these organizations. The Activities Fair mainly attracts freshman and sophomore students. Students who have been in FBLA are able to connect with our chapter because we attend the Activities Fair. School of Business Student Organization Fair In late Spring 2013, the Truman State University School of Business sponsored a student organization fair to showcase only School of Business student organizations. Truman PBL participated and a few of the students who stopped by our table decided to join our chapter. Philanthropy and Fundraising The Chapter participates in approximately seven philanthropic and fundraising events per semester. As a result of hosting these events, we are able to shine the spotlight on Phi Beta Lambda and inform the community and Truman State University of PBL s philanthropic efforts. Members are required to participate in all fundraising activities and three service events per academic semester. These requirements help ensure that collectively Truman PBL is growing its presence on campus. Street Cleanups The Chapter also participates in a street cleanup each semester. We clean up our adopted street in downtown Kirksville, MO. There are two street signs indicate that Phi Beta Lambda has adopted the street. These signs serve as free publicity for the Chapter and help the community, prospective students, and current students take better notice of PBL. Professional Dress Mondays Every first Monday of the month, members are expected to adhere to the FBLA-PBL National Dress Code all day while on campus and wear their PBL pins if they are active members. (If the first Monday of the month is a holiday, the following Monday is observed.) Students and professors notice our professional dress and inquire about PBL and what we do. Not only is dressing up important for building professionalism, but it helps PBL stand out. Plus, members are expected to wear their PBL pins every Monday, which helps further promote PBL membership. Chapter T-Shirt On designated Mondays, members are required to wear their PBL t-shirts. In addition, t-shirts are worn at some PBL sponsored events and activities. Pledge membership dues include the price of the t-shirt. Page 12
Recruitment T-Shirt Numerous School of Business student organizations at Truman State University design their own recruitment t-shirts to increase awareness and the effectiveness of their marketing campaigns. Truman PBL designed a long-sleeve recruitment t-shirt for Spring 2014. Chapter Hoodies In order to increase the amount of PBL apparel members have, we offered in Fall 2013 custom designed crewneck sweatshirts for $16 and hooded sweatshirts for only $21. The sweatshirts sold so well that we will make them available for purchase again in the near future. Truman Today and School of Business Website Truman Today is a newsletter that is sent weekly via email to every Truman student. When our chapter attends a conference or competes, we submit a news article to Truman Today. We also send our accomplishments to the School of Business, and those accomplishments are then displayed on the School of Business website. Historian Locally, the Truman PBL Historian provides the chapter with a newsletter twice a semester which details upcoming events and conferences, summarizes previous events, and provides helpful articles about improving business acumen. The Historian also keeps the members updated on upcoming business activities in the community, volunteering opportunities, and business events in the economy via social media, word of mouth, email, and the Truman PBL website. Other Flyers, posters, and emails help promote our activities but also simultaneously help promote FBLA-PBL. The School of Business occasionally offers the opportunity to be featured in the business wing display case. This display case can be seen by all students walking by and prospective students that may be on a tour of campus. Visit days for prospective students are another way we participate in public relations and activities because the President is occasionally invited to participate in a School of Business student panel. The President talks about what PBL is and how PBL has helped organization members grow academically and professionally. SUPPORT OF FBLA-PBL NATIONAL AND STATE PROJECTS The Chapter continues to strongly support March of Dimes by holding fundraisers for the organization and raising awareness about premature babies every semester. Our goal is to raise $700 this academic year. Page 13
RECOGNITION ATTENDANCE AND PARTICIPATION AT STATE AND NATIONALLY SPONSERED CONFERENCES 2013 State Leadership Conference The 54 th annual Missouri Phi Beta Lambda State Leadership Conference was held in Columbia, Missouri on March 22, 2013 at Stoney Creek Inn. Members and adviser from Truman State University participated at the conference and the conference theme was Igniting Innovation. The conference featured competitive events for individuals and teams, leadership training, and election of officers for the next year. 15 of our members qualified to compete at the national level. Our chapter also was awarded the following chapter awards: Largest Chapter in Missouri, 2 nd Local Chapter Annual Business Report, and Gold Seal Chapter Award of Merit. Our own member Megan Recklein was awarded Who s Who in PBL. 2013 National Leadership Conference Five of our members attended the 2013 National Leadership Conference in Anaheim, California from June 22 nd to the 25 th. At the Awards ceremony, Jacob Caughron received 2nd place in Marketing Concepts and 6th place in Sports Management and Marketing. Megan Recklein earned 4th place in Information Management, 5th place in Project Management, and received the Who s Who in Phi Beta Lambda award. Ashton Wolter received 4th place in Business Communication. Truman s chapter received an award for the second largest chapter in the North Central region and February Frenzy Award. Truman s chapter also received the Gold Seal Chapter of Merit Award. The conference sharpened the member s business skills and expanded their networking opportunities. 2013 National Fall Leadership Conference Five members attended the 2013 National Fall Leadership Conference in Dallas, Texas November 8-9. Members were busy participating in workshops to expand on their leadership skills, community service, career development and competitive events. They also attended general sessions featuring motivating speakers. SCHOOL, COMMUNITY, BUSINESS, AND INDUSTRY ACTIVITIES School of Business Recognition Dinner Truman State University s School of Business hosts an annual dinner in honor of outstanding scholastic achievement. Phi Beta Lambda members are routinely invited to this dinner because of their outstanding performances at the state and national level. Faculty and family members are present at the recognition dinner. Page 14
BUSINESSLIKE PROCEDURES CHAPTER MANAGEMENT AND ORGANIZATION Constitution Truman PBL is conducted under the bylaws as stated in the Constitution for the Truman State University Eta Alpha Theta Chapter of Phi Beta Lambda. All chapter, pledge, committee, and executive board meetings are operated according to the guidelines found in this constitution. Chapter officers guide members in the development and implementation of various activities throughout the year. In addition, five unique committees are utilized to supervise the implementation of the chapter s largest activities throughout the year. The Constitution helps ensure that Truman PBL conducts its business in an efficient and professional manner. Agendas Agendas ensure that members have the opportunity to prepare for meetings ahead of time and keep chapter meetings focused and timely. The Secretary collects officer reports and prepares them for the chapter meeting. The President creates the chapter meeting agenda based on submitted officer reports and pre-established plans for the particular meeting. The agenda for chapter meetings is sent 24 hours in advance via email to the Chapter. Members may suggest agenda changes or additions. The President also prepares the agenda for all executive board meetings. The Membership and Marketing Chair prepares pledge meeting agendas. Lastly, committee chairs prepare committee meeting agendas. Pledge Meetings Pledge meetings are held weekly on Monday 45 minutes before chapter meetings. They are attended by prospective active members during their first semester of participation in PBL. The Membership and Marketing Chair, with aid from the President, conducts all pledge meetings. The Membership and Marketing Committee may assist with facilitating pledge meetings. The main purpose of pledge meetings is to educate the pledges about PBL, provide networking opportunities, and develop them professionally. Chapter Meetings Chapter meetings are held weekly on Monday at 7p.m. The President leads the meeting and ensures it progresses smoothly. The Vice President invites business professionals to present at chapter meetings. If a chapter meeting has a speaker, the presentation is heard first. Officers report after the speaker has finished; they report over what they have accomplished and planned since the previous meeting and any applicable committee reports or updates. Committee Meetings Committee meetings are held bi-weekly or as often as needed. Each committee meets at a time and location that is best for all members of the committee. Meetings typically last 30 minutes, in which committee chairs discuss events, receive feedback, and discuss chapter policies. Page 15
Executive Board Meetings Executive board meetings are held weekly. The time and location of these meetings vary per semester based on officer team schedules. During these meetings, officers discuss and debate chapter business. Executive board meetings are closed to members. Business Student Executive Council Meetings The President attends Business Student Executive Council (BSEC) meetings as a representative of Truman PBL. All Truman School of Business organizations attend BSEC meetings as a way to establish open communication, collaboration, and professional relationships amongst School of Business organizations and School of Business faculty and staff. The President informs the Chapter of topics discussed and issues addressed at meetings. Committees Committees are established each semester to assist the Executive Board with the Chapter s various events throughout the year. The five committees of Truman PBL are the following: Professional Development, Membership and Marketing, Finance, Service, and Social. Executive Board The Truman PBL Executive Board consists of nine officers and the chapter s adviser. The 2013-2014 Executive Board is shown below: Linda Zhang, President Ashton Wolter, Vice President Victoria Bynum, Membership & Marketing Hailey Ketchum, Secretary Jaclyn Irwin, Treasurer Jeananne Pigeon, Finance Chair Xiaochen Jin, Service Chair Daniel Althoff, Service Chair Rebecca Stearns, Historian Page 16
EXECUTIVE BOARD DUTIES President The President shall (a) preside over meetings of the Chapter, (b) appoint all committees (c) serve as an ex-officio member of all chapter committees, (d) serve as Business Student Executive Council representative, and (e) promote the growth and development of PBL. Vice President The Vice President shall (a) preside in the absence of the President, (b) assist the president in the promotion and development of PBL, (c) assist the President as he/she delegates, and (d) serve as the Professional Development Committee Chair. Membership & Marketing Membership and Marketing Chair shall (a) oversee all public relations activities and events, (b) publicize to potential members activities and opportunities within PBL, (c) educate pledges about FBLA-PBL, and (d) serve as Membership and Marketing Committee Chair. Secretary The Secretary shall (a) keep an accurate record of the chapter and executive board meetings, (b) promptly supply a copy of the minutes after a meeting, and (c) submit the required reports to the state chapter and the national center. Treasurer The Treasurer shall (a) act as custodian of the funds of the organization, (b) send the membership list with dues to the state and national offices, and (c) present an annual financial report to members at the annual meeting. Finance Chair Finance Chair shall (a) plan and conduct fundraising activities and events, (b) ensure sufficient funds are upheld for chapter needs, and (c) serve as the Finance Committee Chair. Service Chair Service Chair shall (a) educate members, campus, and community about March of Dimes Foundation, (b) plan and facilitate community service projects, (c) encourage chapter participation in campus-wide activities, and (d) serve as the Service Committee Chair. Social Chair Social Chair shall (a) plan and facilitate recreational and social events, (b) enhance chapter morale and camaraderie, and (c) serve as the Social Committee Chair. Historian The Historian shall (a) maintain records of the Chapter, including an annual report of its activities, awards, and publicity, (b) maintain and update chapter website, and (c) create newsletters. Page 17
FINANCIAL DEVELOPMENT Membership Dues Active and pledge member dues include state and national dues as determined by the state and national bylaws. Overall, membership dues are about four times the cost of state and national dues combined. Active member dues are $60 for two academic semesters or $35 for one semester. Pledge member dues are $70 for two academic semesters or $45 for one semester. Pledge member dues include the price of a Truman PBL membership t-shirt. Bellacino s Fundraiser The finance chair collaborated with the Kirksville Bellacino s to hold a fundraiser on October 1, 2013 from 5-8pm. A percentage of the night s profits were donated Truman PBL. We raised a total of $47. Intercollegiate Activities Grant Our PBL Chapter was awarded $975 by the Truman Funds Allotment Council (FAC). FAC financially supports activities that are organized and sponsored by chartered student organizations. $50 of the $975 was used for Spring 2013 publicity posters and flyers. The rest of the grant was used to help cover registration costs for members participating in the 2014 Missouri State Leadership Conference. School of Business Grant Truman State University s School of Business awarded Truman PBL a $1,000 grant to help pay for travel, lodging, and registration costs for the 2013 National Leadership Conference. Pizza Hut Coupon Fundraiser During November of 2013, our chapter collaborated with the Pizza Hut Company in Kirksville. We spent all of November selling Pizza Hut coupon cards for $10 a card. We raised a total of $637. Graduation Cords We sold Phi Beta Lambda graduation cords in Fall 2013. Graduating members can buy a PBL graduation cord for $6 or rent one for $3. We made a profit of $18 on the sales of the cords. Semi-Formal Dance Guests At the end of Fall 2013, our chapter hosted a semi-formal dance open to chapter members and their guests. Members had the option of inviting one guest for $5, which helped fund the event. From this dance, we raised $108. Page 18
STATEMENT OF CASH FLOWS Truman Phi Beta Lambda Statement of Cash Flows For the Eight Months Ended January 2014 5/10/2013 Balance Forward Cash Inflows $863.04 From Active Members (Dues): 14 members x $60 $840.00 6 members x $35 $210.00 $1,050.00 From Pledge Members (Dues + T-shirts): 7 members x $70 $490.00 2 members x $45 $90.00 $580.00 Graduation Cords $18.00 Conference Reimbursements $165.00 March of Dimes $299.54 Hoodies, T-shirts & Decals $817.00 Bellacino's Fundraiser $47.00 Pizza Hut Card Fundraiser $637.00 Fall Semi-Formal Dance $108.56 Total Cash Inflows $3,722.10 Cash Outflows National Dues: 36 members x $10 $360.00 State Dues: 36 members x $10 $360.00 $720.00 NFLC Registration Dues: 5 members x $60 $300.00 Hoodies, T-shirts & Decals $954.11 Pizza Hut Cards $142.00 Fall Semi-Formal Dance & Advisor/Grad. Gifts $529.09 Printing, Speaker Gifts, & Misc. $371.03 March of Dimes and Cup Insulator Purchase $117.00 Total Cash Outflows $3,133.23 Net Increase in Cash $588.87 1/31/2014 Balance Forward $1,451.91 Page 19
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